Staff Briefing Meeting – November 21, 2011

Staff Briefing Meeting, Monday, November 21, 2011, 2011, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Wendell L. Coleman, Vice Chairman
David R. Beyeler
Gerald W. Garber
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Coffield, County Administrator

ABSENT: Jeremy L. Shifflett, Chairman

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 21, 2011, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….

ROADS

1. The Board discussed the VDOT status report of October 24, 2011, staff briefing meeting.

The Board accepted report as information.

2. The Board discussed Rural Rustic Roads resolutions.

The Board authorized placing on November 22, 2011, regular agenda for consideration.

SCHOLASTIC WAY

The Board discussed resolution endorsing the Scholastic Way Sidewalk Project Design.

The Board authorized placing on November 22, 2011, regular agenda for consideration.

FARM LEASES 2012

The Board discussed draft “Notice of Solicitation of Offers” to lease Berry Farm and/or Mill Place. Supervisors Beyeler and Howdyshell to meet with staff and come back at Tuesday meeting with recommended revision.

The Board authorized placing on November 22, 2011, regular agenda for consideration.

RIVERHEADS HIGH SCHOOL RECREATION GRANT

The Board discussed funding request for improvements to Riverheads High School’s Girls’ softball field.

Funding Source: Riverheads Recreation Account #80000-8025-36 $10,000 The Board authorized placing on November 22, 2011, regular agenda for consideration.

LANDFILL TIPPING FEES

The Board discussed allocation of Infrastructure funds to offset landfill costs associated with recent fire.

Funding Source: Pastures Infrastructure Account #80000-8014-77 $10,000 The Board authorized placing on November 22, 2011, regular agenda for consideration.

RIVERHEADS FIRE DEPARTMENT

The Board discussed contribution to Riverheads Volunteer agency for the Riverheads Attack Truck.

Funding source: Riverheads Infrastructure Account #80000-8015-55 $2,000 The Board authorized placing on November 22, 2011 regular agenda for consideration.

MOUNTAIN VIEW DRIVE

The Board discussed allocation of infrastructure funds for drainage improvements to a private road for acceptance into the secondary road system (Rural Addition) (Beverley Manor District).

Funding Source: Beverley Manor Infrastructure Account #80000-8011-50 $15,000 The Board authorized placing on November 22, 2011 regular agenda for consideration.

RIVERSIDE HEIGHTS – DRAINAGE

The Board discussed drainage improvements in Riverside Heights Subdivision (Beverley Manor District).

Funding Source: Beverley manor Infrastructure Account #80000-8011-51 $6,000 The Board authorized placing on November 22, 2011 regular agenda for consideration.

FLOOD CONTROL DAMS

The Board discussed NRCS applications of Canada Run and Hearthstone for Federal Assistance.

The Board authorized placing on November 22, 2011 regular agenda for consideration.

PROFESSIONAL SERVICES

The Board discussed procurement of Architectural and Engineering services.

The Board authorized placing on November 22, 2011 regular agenda for consideration.

SMALL BUSINESS SATURDAY RESOLUTION

The Board discussed resolution supporting efforts to increase awareness of the value of locally owned small businesses.

The Board authorized placing on November 22, 2011 regular agenda for consideration.

PLANNING COMMISSION ITEMS

1. OVERLOOK LAND COMPANY, L.C. – AMEND AND RESTATE PROFFERS

The Board discussed a request to amend and restate proffers on approximately 87 acres owned by Overlook Land Company, L.C., located on the west side of White Hill Road (Route 654) approximately 0.2 of a mile north of the intersection with Stuarts Draft Highway (Route 340) in Stuarts Draft (Riverheads District). The Planning Commission recommends denial.

2. COMPREHENSIVE PLAN OF AUGUSTA COUNTY – AMENDMENT

The Board discussed a request to amend the Comprehensive Plan of Augusta County by enlarging the Greenville Urban Service Area (Riverheads District). The Planning Commission recommends approval of the amendment.

The Board authorized placing on November 22, 2011, public hearing agenda for consideration.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

Board discussed the following:

Mr. Pyles: Churchville Drainage – Asked that a scope of work to conduct Churchville Drainage study be considered Tuesday night.

The Board authorized placing on November 22, 2011 regular agenda for consideration.

* * * Mr. Howdyshell: Mt. Solon Recycling Center underway.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Fire and Rescue Agreements –10 out of 17 agencies have signed the mutual aid agreements. The remaining 7 agencies have been contacted.

2. General Election Results – Placed in Board of Supervisors reading file. Indicated that Board of Elections will be attending January 11th meeting to present certificates.

3. Transition Meetings – Will be held November 30th (Wednesday); December 7th (Wednesday); December 19th (Monday); and December 21st (Wednesday) 4. Chesapeake Bay – In the process of developing a Phase II Watershed Implementation Plan (WIP).

5. Rockingham County Legislative Meeting – Rockingham County had extended an invitation to attend a legislative meeting with the regional General Assembly delegation on Monday, November 28th. The Board indicated that Staunton Christmas Parade would conflict with attending and requested that regrets be sent. It was also noted that Augusta County has its own meeting scheduled December 14th with its General Assembly delegation.

6. Staggered Terms – County Administrator and County Attorney circulated prior staff report, minutes and State Code relating to procedure for going to staggered terms.

7. Natural Chimneys Water Project – Shared with Mr. Howdyshell the Service Authority’s estimate on what additional costs were necessary to upgrade the water system at Natural Chimneys.

8. Todd Lake (Upper North River 10 Dam) Scoping Meeting – Briefed the Board on meeting that was held on November 17th with Federal and State agencies to initiate scoping process for proposed improvements.

9. SAW Consortium – Employee Health Insurance – Distributed draft resolution.

The Board authorized placing on November 22, 2011 regular agenda for consideration.

10. Regional Radio Communications – Committee has recommended to proceed with the UHF Simulcast Non-Trunked system. Estimated cost is approximately $5 million. County Administrator will be meeting with Staunton and Waynesboro City Managers to develop recommendations/scenarios for funding.

11. Financial Audit Contract – Staff and Board Audit Committee (David Beyeler and Tracy Pyles) presented recommendations to extend contract for an additional one-year term. Mr. Beyeler recommended that the Board defer until after the FY11 audit is presented on December 14th.

Chairman County Administrator H11-21sbmin.11