Regular Meeting – January 11, 2012
Regular Meeting, Wednesday, January 11, 2012, 7:00 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary
VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, January 11, 2012, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….
Chairman Pyles welcomed the citizens present.
Jake Millsap, Adrian Roche, and Lauren Fisher, eighth graders at Stuarts Draft Middle School, led us with the Pledge of Allegiance.
Jake enjoys fishing and hopes to attend Millsaps College and major in Business. He hopes to own his own business in manufacturing. Adrian would like to open up his own pet shop. Lauren participates in music and would like to have a career in playing music or teaching music.
Tracy C. Pyles, Jr., Supervisor for the Pastures District, delivered invocation.
Chairman Pyles recognized Joseph Markham, Corey Swisher (who were present to earn their Citizenship Badges), and Nicholas Hamner. Joseph is a sixth grader at Stuarts Draft Middle School and enjoys sports. Corey Stuarts is an eighth grader at Stuarts Draft Middle School and hopes to become an engineer. Nicholas is a tenth grader at Stuarts Draft High School and hopes to be a firefighter.
COMMITTEES & COMMISSIONS FOR 2012 APPOINTED BY THE BOARD
On motion of Mr. Beyeler, seconded by Mr. Moore, the Board made the following appointments:
LOCAL EMERGENCY PLANNING COMMISSION
Reappointed John C. McGehee and appointed David Beyeler, to the Local Emergency Planning Commission for a one-year period.
EMPLOYER ADVISORY COMMITTEE (VIRGINIA EMPLOYMENT COMMISSION)
Reappointed Faith Souder to the Employer Advisory Committee for a one-year period.
AGRICULTURAL AND FORESTAL DISTRICT COMMITTEE
Reappointed Earl Reeves, Roger Hammond, Randy Roller, Joseph Zapotoczny, W.
Jean Shrewsbury, W. Douglas Riley, Steve Hewitt, Jeff Slaven and appointed Larry Wills and Michael Shull to the Agricultural and Forestal District Committee for a one- year period.
COMMITTEES & COMMISSIONS FOR 2012 APPOINTED BY THE BOARD
EMERGENCY MANAGEMENT DIRECTOR
Appointed Chairman of the Board of Supervisors, Tracy C. Pyles, Jr., as Emergency Management Director.
EMERGENCY MANAGEMENT CO-DIRECTOR
Appointed Carson Holloway, Fire Chief, as Emergency Management Co-Director.
EMERGENCY MANAGEMENT COORDINATOR
Reappointed Donna Good, EOC Director, as Emergency Management Coordinator.
ASSISTANT EMERGENCY MANAGEMENT COORDINATOR
Reappointed Chris Hoover, EOC Dispatcher Supervisor, as Assistant Emergency Management Coordinator.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
COMMITTEES FOR 2012 – APPOINTED BY THE CHAIRMAN
Mr. Moore moved, seconded by Mr. Shull, that the following committees appointed by the Chairman be approved:
Emergency Services Committee: Tracy Pyles and Michael Shull Property Committee: David Beyeler and David Karaffa Chairman Pyles noted that he would like the Committee to expand their role and evaluate all the real estate and assets of Augusta County and submit recommendations for better usage of the property.
Parks and Recreation Liaison: Jeffrey Moore Valley Program for Aging Services, Inc.: David Karaffa Library Board Liaison: Marshall Pattie Recycling Committee Liaison: Michael Shull Board & Commission Liaison: Jeffrey Moore General Assembly/VACo Liaison: Jeffrey Moore Governance Opportunities Committee with Cities of Staunton and Waynesboro Liaisons: Tracy Pyles and Jeffrey Moore (Alt.) Rockingham/Augusta Liaisons: Marshall Pattie and Larry Wills Reassessment Liaisons: Larry Wills and David Karaffa Economic Development Committee: Disbanded Chairman Pyles suggested this be disbanded and have the Economic Development Director present a report at the monthly Staff Briefings. He added that when an industrial prospect occurs, the Magisterial District Supervisor and Chairman should be informed in advance. Mr. Moore added that if the Chairman’s district is involved, then the Vice-Chairman should be informed.
Audit Committee: David R. Beyeler and Marshall Pattie Ordinance Review Committee: David R. Beyeler and Jeffrey Moore Agriculture Industry Board Liaison: Larry Wills Community Action Program – Staunton/ Augusta/Waynesboro (CAP-SAW): David Karaffa and Tracy Pyles Shenandoah Valley Partnership: David Beyeler Central Shenandoah Planning District Commission: Marshall Pattie Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
SPECIAL COMMITTEES FOR 2012 – APPOINTED BY THE CHAIRMAN
Urban Service Overlay Committee: Chairman Pyles noted David R. Beyeler and Jeffrey Moore (Ordinance Review Committee) available if needed.
MATTERS TO BE PRESENTED BY THE PUBLIC – NONE
WAIVERS/VARIANCES – NONE
CONSENT AGENDA
Mr. Beyeler moved, seconded by Mr. Wills, that the Board approve the consent agenda as follows:
MINUTES
Approved minutes of the following meetings:
• Regular Meeting, Wednesday, December 14, 2011
CLAIMS
Approved claims paid since December 14, 2011.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Karaffa: Asked that Verona Park be discussed at next Staff Briefing.
Mr. Moore: Attended VACo Supervisors Forum – Complemented staff “Mr. Coffield and Departments did a better job than they did”. Expressed concern of Chesapeake Bay Act and asked for an update in the near future. Mr. Coffield said that he and Mr. Fitzgerald met with Jim Echols, Regional Manager of DCR and a presentation will be given at the February Staff Briefing. Chairman Pyles referred to the Economic Development Authority minutes reflecting the Chesapeake Bay Act. “We may not get it all at once, but we do have to educate ourselves on it and see if we can find some ways to get ahead of it and to protect and help our farmers to meet those obligations.” Mr. Beyeler: Attended Waynesboro Rescue Squad dinner – “Staunton, Augusta, and Waynesboro, at the Fishersville Hospital – their ability to respond resulted in at least three life-savings.” Chairman Pyles added, “That’s what it’s all about—putting the service where the people are.” Mr. Wills:
1. Chesapeake Bay Act – Will have to be making a decision in the spring as to whether this Board is going to accept responsibility to enforce new Stormwater Management regulations. “Good news is we have until 2014 to start enforcement or develop ordinances. It doesn’t look good. We are going to have to try to make it as least burdensome on our developers and contractors as we can.” 2. VACo Supervisors Forum – Weekend was good. Appreciated the opportunity to attend.
Mr. Shull: VACo Supervisors Forum – “Good weekend. Friendship grew. Working together will be good.”
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Governance – Two meetings a year; first in February. Draft agenda distributed.
2. Workforce Investment Board (WIB) is Reorganizing – 2 different Planning Districts met last week to draft a new regional agreement and by-laws. Hope to present at February Staff Briefing.
3. Mills Creek Dam – will be meeting with USDA staff to discuss grant funding, i.e., 65% Federal funding; 25% State; 10% local. Working with Senator Hanger and local Delegates to secure 25% State match.
4. Board Work Sessions:
a. January 25th – 1:00 p.m. – Open dialogue with Board to discuss priorities • Finances to be discussed: quarterly report, draft budget survey, first draft of revenues (preliminary numbers to School Board), Reassessment costs – contractual versus in-house and audit b. February 1st – • 5:00 p.m. Joint Meeting with School Board – Smith West room; • 8:00 p.m. Fire Chief meeting to discuss 3-year plan versus 1-year plan.
5. Staff Briefing Agenda: 1) VDOT report; 2) Fire Chief’s Report; 3) Economic Development report 6. Mr. Moore asked Mr. Fitzgerald about the hydro-seeding on Route 640. Mr. Fitzgerald explained that the project was still moving forward, but because of the weather and delays in installing waterline, seeding was needed. He noted that contractor has offered to build the retaining walls with natural rock at no additional cost to VDOT. Mr. Fitzgerald felt that the project would be done before the completion date of September 2013.
7. Timmy Fitzgerald, Director of Community Development, announced that Doug Wolfe has returned from Afghanistan and will be returning to work soon.
CLOSED SESSION
On motion of Mr. Moore, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Assignment (2) the economic development exemption under Virginia Code § 2.2-
3711(A)(5)
[discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Industrial Prospect (s) On motion of Mr. Karaffa, seconded by Mr. Shull, the Board came out of closed Session.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
LIBRARY BOARD APPOINTMENT
Mr. Moore moved, seconded by Mr. Karaffa, that the Board accept the resignation of Catherine Sellers and appoint Lynn R. Mitchell to serve an unexpired 4-year term on the Augusta County Library Board, effective immediately, to expire June 30, 2013.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
ADJOURNMENT
There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Karaffa, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
Chairman County Administrator h:1-11min.12
