Staff Briefing Meeting – March 25, 2019

Staff Briefing Meeting, Monday, March 25, 2019, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
Michael L. Shull
Wendell L. Coleman
Pam L. Carter
G. L. “Butch” Wells
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Planner
Misty Cook, Director of Finance
James R. Benkahla, County Attorney

ABSENT: Marshall W. Pattie

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, March 25, 2019, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 243rd year of the Commonwealth….

VDOT ROADS

Don Komara, VDOT Residency Administrator discussed the VDOT status report of March 25, 2019.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

Amanda Glover, Economic Development Director, discussed the Economic Development monthly report of March, 2019.

The Board accepted the monthly report as information.

FIRE AND RESCUE

David Nichols, Fire Chief, discussed the Fire and Rescue monthly report of February, 2019.

The Board accepted the monthly report as information.

DEPARTMENT OF SOCIAL SERVICES ANNUAL REPORT

The Board received a presentation by staff on the Department of Social Services Annual Report.

The Board accepted the report as information.

BUILDING INSPECTION ANNUAL REPORT

The Board received a Building Inspection Annual Report.

The Board accepted the report as information.

PLANNING COMMISSION ANNUAL REPORT

The Board received a presentation by staff on the Planning Commission’s Annual Report.

The Board accepted the report as information.

BOARD OF ZONING APPEALS ANNUAL REPORT

The Board received a presentation by staff on the Board of Zoning Appeals Annual Report.

The Board accepted the report as information.

RECYCLING COMMITTEE ANNUAL REPORT

The Board received a presentation by staff on the Recycling Committee’s Annual Report.

The Board accepted the report as information.

DOMINION ENERGY EASEMENT

Timothy Fitzgerald, County Administrator, discussed an easement for Natural Chimneys electrical service upgrade.

The Board authorized placing on the March 27, 2019 regular meeting agenda.

REFUND REQUEST

James Benkahla, County Attorney, discussed the following refund requests from the Commissioner of the Revenue:

1. Alan S. Wilkerson in the amount of $4,820.48.

2. Sonu, LLC t/a Holiday Inn Staunton in the amount of $5,114.20.

The Board authorized placing on the March 27, 2019 regular meeting agenda.

PLANNING COMMISSION/PUBLIC HEARINGS

Leslie Tate, Planner, discussed the following:

1. An ordinance to amend Chapter 21. Subdivision of Land. Article III Procedure for Approval of Major Subdivisions. Section 21-37. Final approval and recordation of the final plat. The Planning Commission recommends approval.

2. Stuarts Draft Future Land Use Map adoption-Tabled on January 23, 2019 The Board authorized placing on the March 27, 2019, regular meeting agenda.

WAIVERS

John Wilkinson, Director of Community Development, discussed the following waiver requests:

1. Walter C. Moore from the requirement to connect to public sewer.

2. Middlebrook Volunteer Fire Department Fire Flow The Board authorized placing on the March 27, 2019 regular meeting agenda.

MATTERS TO BE PRESENTED BY THE BOARD — NONE

MATTERS TO BE PRESENTED BY STAFF

Mr. Fitzgerald discussed the following:

1) Augusta Health/University of Virginia update.

CLOSED SESSION

On motion of Ms. Bragg, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

a) Ladd Elementary (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.

(5) the legal counsel exemption under Virginia Code § 2.23711(A)(8) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.

a) Ladd Elementary On motion of Mr. Shull, seconded by Ms. Carter, the Board came out of Closed Session.

Vote was as follows: Yeas: Garber, Bragg, Wells, Shull, Coleman, Pattie, and Carter Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

Yeas: Garber, Bragg, Wells, Shull, Coleman, Pattie, and Carter Nays: None Motion carried.

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

LADD ELEMENTARY SCHOOL

Ms. Bragg moved, seconded by Mr. Shull, that the Board authorize Mr. Fitzgerald to sign the Ladd Elementary School contract extension for thirty days.

Vote was as follows: Yeas: Garber, Bragg, Wells, Shull, Coleman, Pattie, and Carter Nays: None Motion carried.

ADJOURNMENT

There being no other business to come before the Board, Ms. Bragg moved, seconded by Ms. Carter, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Coleman, Bragg, Garber, Wells, Shull, Pattie and Carter Nays: None Motion carried.

Chairman County Administrator H2-25sbmin.19