Staff Briefing Meeting – January 26, 2009
Staff Briefing Meeting, Monday, January 26, 2009, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Vice-Chairman
David R. Beyeler
Tracy C. Pyles, Jr.
Wendell L. Coleman
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Doug Wolfe, County Engineer
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Larry C. Howdyshell, Chairman
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, January 26, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….
ROADS
1. Report by VDOT The Board discussed the VDOT follow-up report of November 24, 2008, staff briefing.
The Board accepted report as information.
* * * 2. Six-Year Plan Update The Board discussed the Six-Year Plan update.
Patrick J. Coffield, County Administrator, mentioned that Supervisors Garber and Coleman met with VDOT to discuss the cuts that were proposed in November and December. A list of projects in the current Six-Year Plan was enclosed in the agenda package indicating the December cuts. (Fourth Six-Year Plan worked on this year.) The State Commissioner reported another revenue reduction of $400 million. Before scheduling a meeting with the Residency Administrators, it went from $400 to $700 million. Mr. Coffield distributed a revision to the report that was enclosed with the agenda package. He noted that the December cuts totaled $4.6 million; the recent round of cuts totaled $2.8 million; therefore, the new round of cuts totaled $7.4 million. Mr. Fitzgerald added that when this was done, there are no state dollars left in the Six-Year Plan. The only money that is in the Six-Year Plan is federal dollars.
The Board accepted update as information.
3. Route 699 Project The Board discussed the Route 699 Project.
The Board authorized placing on January 28, 2009, regular agenda for consideration.
HEADWATERS SOIL AND WATER CONSERVATION DISTRICT
The Board received a presentation by staff on annual report.
The Board accepted presentation as information.
BOYS AND GIRLS CLUB
The Board discussed request for local government funding assistance.
The Board authorized placing on January 28, 2009, regular agenda for consideration.
OFFICE ON YOUTH – ANNUAL REPORT
The Board received a presentation by staff on annual report.
The Board accepted presentation as information.
DELINQUENT TAX COLLECTION
The Board discussed Treasurer’s recommendation and draft ordinance to expand delinquent collections efforts to allow for collections agencies and/or attorney’s fees to pursue delinquent accounts.
The Board authorized placing on January 28, 2009, regular agenda for consideration.
TREASURER INVESTMENT POLICY
The Board discussed current investment policy and recommended modifications.
The Board accepted report as information.
MULTI-YEAR ANIMAL LICENSE
The Board discussed proposal to revise County Code to implement multi-year animal license.
The Board authorized placing on January 28, 2009, consent agenda for consideration.
HOMELAND SECURITY – NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
The Board discussed staff proposal for renaming Emergency Operations Center to Emergency Communication Center consistent with National Incident Management system (NIMS) terminology and draft ordinance.
The Board authorized placing on January 28, 2009, consent agenda for consideration.
RIVERHEADS HIGH SCHOOL DRAINAGE
The Board discussed proposal to make modifications to current drainage detention facility to improve storm runoff.
Funding Source: Riverheads Infrastructure Account #80000-8015-48 $4,550 The Board authorized placing on January 28, 2009, regular agenda for consideration.
GREENVILLE STREETLIGHT
The Board discussed request to authorize additional $7,500 to fund streetlight request at Route 11 and I-81 southbound ramp intersection.
Funding Source: Riverheads Infrastructure Account #80000-8015-43 The Board authorized placing on January 28, 2009, regular agenda for consideration.
MILL PLACE COMMERCE PARK GRADING
The Board discussed cost for grading work on Lots 8 and 9.
The Board authorized placing on January 28, 2009, regular agenda for consideration.
Funding Source: CIP Account #80000-8145 $101,200
BOARD OF ZONING APPEALS – ANNUAL REPORT
The Board received a presentation by staff on annual report and Board discussion regarding transferring of Special Use Permits approval to Board of Supervisors.
The Board accepted presentation as information.
The Board authorized placing issue of Special Use Permits on January 28, 2009, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. CAMPBE, LLC. – REZONING
The Board discussed a request to rezone from Exclusive Agriculture to General Agriculture approximately 8.2 acres owned by Campbe, LLC located on the west side of Miller Farm Road (Route 711) approximately 1.1 miles north of the intersection of Miller Farm Road (Route 711) and Baylor Mill Road (Route 841) (Riverheads District. The Planning Commission recommends approval
2. ROBERT K. POWELL OR JOSEPH B. ORLICK AND CHARLES GLENN OR
CAROL PHYLLIS CAMPBELL – REZONING
The Board discussed a request to rezone 1.5 acres from General Agriculture to Rural Residential and 5.45 acres from Rural Residential to General Agriculture owned by Robert K. Powell or Joseph B. Orlick and Charles Glenn or Carol Phyllis Campbell located on the west side of Buffalo Gap Highway (Route 42) at the intersection with Last Raid Lane (Pastures District). The Planning Commission recommends approval.
3. FISHERSVILLE SMALL AREA PLAN
The Board discussed a request to amend the Augusta County Comprehensive Plan 2007-2027 by adopting the Fishersville Small Area Plan, changing the target density for medium density residential development, and making changes to the land use designations for parcels currently planned for mixed use development. The Planning commission recommends approval of (1) the Fishersville Small Area Plan, as revised, and that it be made a part of the County’s Comprehensive Plan, (2) approval of the amendments to the Countywide Future Land Use Map, and (3) approval of the text changes to the County’s Comprehensive Plan.
The Board authorized placing on January 28, 2009, public hearing agenda for consideration.
* * *
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Shifflett: Citizen concern of tractor trailer parking in residential zoning.
Asked that minutes be pulled regarding this matter.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Forest Service – potential wilderness areas and the management of roadless areas had been discussed at an earlier Staff Briefing and a letter was submitted to legislators. A response has been received.
2. Recycling update distributed to Board– bulbs have been removed from offices.
3. Shepherd’s Symposium – Thank-you letter received for use of Government Center.
4. Landfill a. Animal rendering b. Environmental efforts – potential projects list distributed to Board 5. Census 2010 – Census Designated Places memorandum distributed to Board 6. VACo/VML meetings in Richmond, February 5th – Gerald Garber, David Beyeler, Larry Howdyshell, Jane Woods, Pat Coffield and John McGehee plan on attending.
7. Blue Ridge Community College – Dr. Perkins Resolution to be presented at February meeting.
8. Meeting Room Security – Discussed requiring outside agencies to provide “contract” security when situations warrant.
CLOSED SESSION
On motion of Mr. Beyeler, seconded by Mr. Coleman, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Assignment of employees (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Boundary Line Adjustment Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
On motion of Mr. Beyeler, seconded by Ms. Sorrells, the Board came out of Closed Session.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Sorrells, Pyles and Beyeler NAY: None
ABSENT: Howdyshell
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Pyles moved, seconded by Mr. Coleman, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
Chairman County Administrator
H1-26sbmin.09
