Staff Briefing Meeting – January 25, 2010
Staff Briefing Meeting, Monday, January 25, 2010, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Larry C. Howdyshell
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, January 25, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….
ROADS
The Board discussed the VDOT status report of November 23, 2009, staff briefing meeting.
The Board accepted report as information.
VDOT REVENUE SHARING
The Board discussed transfer of funds from a completed project Route 764 (Old Mountain Road) to Route 746 (Todd Road) in the North River District.
The Board authorized placing on the January 27, 2010, regular agenda for consideration.
VDOT REVENUE SHARING
The Board discussed transfer of funds from a completed project Route 652 (Guthrie Road) to Route 800 (Springfield Lane) in the Riverheads District.
The Board authorized placing on the January 27, 2010, regular agenda for consideration.
RURAL RUSTIC ROAD RESOLUTIONS
The Board discussed resolutions for 2010 projects:
Route #696, Coffman Road, North River District Route #642, Barren Ridge Road, Wayne District Route #906, Rife’s Ford Road, Middle River District Route #716, West Augusta Road, Pastures District Route #682, Troxel Gap Road, Pastures District Route #1207, Wright Lane, Riverheads District Route #772, Sulfur Pump Road, Middle River District Route #652, University Farm Road, Riverheads District Route #659, Peyton Hill Road, Riverheads District Route #862, Furnace Road, Pastures District County Administrator noted that Route 694, Swartzel Shop Road, was partially improved this past summer and will be completed this upcoming summer with the projects listed. He also noted that a number of projects had a portion of the roads in Community Development or Urban Service Areas. For the most part, the land in CDA/USAs are already subdivided and do not have further development potential. For the properties that may be developable, most have road access to improved primary or secondary roads. Such developments will require a Traffic Impact Analysis (TIAs) which could lead to proffers for the Rural Rustic Roads to be built to full secondary roads standards in order for development to occur.
Supervisor Pyles inquired if Route 862 could be moved up from the summer of 2011 to be completed in 2010 with other projects in close vicinity in the Pastures District. Acting Resident Administrator Timothy Fitzgerald indicated the possibility that the project could be combined with two other projects in an attempt to solicit better bids.
Recommended that the Board approve the resolution and allow for VDOT the flexibility to bid project when feasible. It was noted that Board action was necessary to transfer funds from Route 601 to Route 862 in the amount of $78,022.
The Board authorized placing on the January 27, 2010, consent agenda for consideration.
STREET ADDITION
The Board discussed Community Development’s recommendations to adopt resolution for acceptance of the following street into the Secondary Road System in accordance with VDOT request:
1. Payne Road (Beverley Manor District) The Board authorized placing on the January 27, 2010, consent agenda for consideration.
HEADWATERS SOIL AND WATER CONSERVATION DISTRICT
The Board received a presentation by staff on annual report.
The Board accepted presentation as information. Report was presented by John Kaylor and Jake Leonard. Eric Hilgartner was introduced to the Board.
PARKS AND RECREATION MATCHING GRANT – SANGERSVILLE-TOWERS
RURITAN CLUB
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $9,100 for an outfield chain link fence and baseball dirt; and (B) approval of grant agreement.
Funding Source: North River Recreation Account #80000-8023-31 The Board authorized placing on the January 27, 2010, regular agenda for consideration.
AMBULANCE SERVICE
The Board discussed request that Eagle Medical Transports, LLC be endorsed for operation or private pay ambulance service in Augusta County.
The Board authorized placing on the January 27, 2010, regular agenda for consideration.
OFFICE ON YOUTH – ANNUAL REPORT
The Board received a presentation by staff on annual report.
The Board accepted report as information. Report was presented by Carol Blair. Board members requested further information regarding Bicycle Repair program and proposal to locate a repair site in Augusta County.
BLACKBURN SEWER
The Board discussed proposal to provide sewer capacity to Blackburn area.
Funding Sources:
Augusta Two, LLC $240,000 Pastures Infrastructure Account #80000-8014-50 $ 60,000 County CIP Account #80000-8149 $ 60,000 $360,000 The Board authorized placing on the January 27, 2010, regular agenda for consideration.
FINANCE – QUARTERLY REPORT
The Board received a presentation by staff on quarterly report.
The Board accepted report as information. Report was presented by Jennifer Whetzel.
REAL ESTATE ASSESSMENT OPTIONS
The Board received a presentation by staff on options for next reassessment.
The Board accepted report as information. Report was presented by Jennifer Whetzel.
It was the consensus of the Board to refer to the Reassessment Committee, consisting of Supervisors Coleman and Pyles, to provide recommendations at the February 22, 2010 Staff Briefing.
REVENUE RECOVERY POLICIES
The Board discussed committee recommendations regarding Revenue Recovery policies. This item was tabled at the December 9th meeting until January 25, 2010 staff briefing.
A) Compassionate Billing Policy B) Mutual Aid Policy C) Billing Rates Policy D) Non-Emergency Policy E) Dead on Arrival Policy The Board accepted as information and deferred this item to either February 10th regular meeting or February 22nd Staff Briefing.
BOARD OF ZONING APPEALS – ANNUAL REPORT
The Board received a presentation by staff on annual.
The Board accepted report as information. Report was presented by John Wilkinson.
ZONING ORDINANCE – ORDINANCE AMENDMENT
The Board discussed Planning Commission recommendations, public comments received at the October 26, 2009 Public Hearing as well as written comments received after the public hearing regarding ordinance to amend Chapter 25 of the Code of Augusta County, Virginia, including the adoption of new urban service overlay district boundaries. This item was discussed by the Board at its work sessions held on December 15, 2009 and January 6, 2010.
The Board authorized placing on the January 27, 2010, regular agenda to consider approving ordinances “conceptually” to allow for development proposals to proceed in accordance with proposed changes. Board authorized placing ordinances on regular session for February 10th meeting for action.
SUBDIVISION ORDINANCE – ORDINANCE AMENDMENT
The Board discussed Planning Commission recommendations, public comments received at the October 26, 2009 Public Hearing, as well as written comments received after the public hearing regarding ordinance to amend Chapter 21 of the Code of Augusta County, Virginia regulating the subdivision of land. This item was discussed by the Board at its work sessions held on December 15, 2009 and January 6, 2010.
The Board authorized placing on the January 27, 2010, regular agenda to consider approving ordinances “conceptually” to allow for development proposals to proceed in accordance with proposed changes. Board authorized placing ordinances on regular session for February 10th meeting for action.
STORMWATER ORDINANCE – ORDINANCE AMENDMENT
The Board discussed public comments received at the October 26, 2009 Public Hearing regarding ordinance to amend Chapter 18 of the Code of Augusta County, Virginia regulating stormwater. This item was discussed by the Board at its work sessions held on December 15, 2009 and January 6, 2010.
The Board authorized placing on the January 27, 2010, regular agenda to consider approving ordinances “conceptually” to allow for development proposals to proceed in accordance with proposed changes. Board authorized placing ordinances on regular session for February 10th meeting for action.
GRASS, WEEDS, AND OTHER FOREIGN GROWTH – ORDINANCE AMENDMENT
The Board discussed public comments received at the October 26, 2009 Public Hearing regarding ordinance to amend Chapter 15 of the Code of Augusta County, Virginia regulating the removal of grass, weeds and other foreign growth. This item was discussed by the Board at its work sessions held on December 15, 2009 and January 6, 2010.
The Board authorized placing on the January 27, 2010, regular agenda to consider approving ordinances “conceptually” to allow for development proposals to proceed in accordance with proposed changes. Board authorized placing ordinances on regular session for February 10th meeting for action.
PLANNING COMMISSION ITEMS
1. OVERLOOK LAND COMPANY, LC – REZONING
The Board discussed a request to rezone from General Agriculture to Single Family Residential approximately 96.5 acres and to add the Public Use Overlay designation to 2.4 acres to build a water tank. The Land is owned by Overlook Land Company, LC, located on the west side of White Hill Road (Route 654) approximately 0.2 of a mile north of the intersection with Stuarts Draft Highway (Route 340) in Stuarts Draft (Riverheads District). The Planning Commission recommends approval with proffers.
2. STONEY RUN, LLC – REZONING
The Board discussed a request to amend and restate the proffers on approximately 85 acres owned by Stoney Run, LLC located at the east end of Bowman’s Run Drive (Route 1064) approximately 0.4 of a mile east of the intersection with Grouse Ridge Road (Route 1063) (Riverheads District). The Planning Commission recommends approval of the amended and restated proffers.
3. WESTERN VIEW, LLC – PUBLIC USE OVERLAY
The Board discussed a request to add the Public Use Overlay to approximately 8 acres owned by Western View, LLC, located on the north side of Fadley Road (Route 646) approximately 0.4 of a mile west of the intersection with Centerville Road (Route 699) (North River District). The Planning Commission recommends approval with revised proffers.
4. ROBERT C. MEADE – REZONING
The Board discussed a request to rezone from Single Family Residential to General Business approximately 5.6 acres owned by Robert C. Meade, located on the northeast side of Dunsmore Road (Route 818) just north of the intersection with Laurel Hill Road (Route 616) in Verona (“Beverley Manor District). The Planning Commission recommends denial.
5. MICHAEL SHANE CLATTERBAUGH – REZONING
The Board discussed a request to rezone from Limited Business to General Business with proffers approximately 0.5 acres owned by Michael Shane Clatterbaugh located on the south side of Tinkling Spring Road (Route 285) just east of the intersection of Meadow Run Court (Route 1307) in Fishersville (Wayne District). The Planning Commission recommends approval with revised proffers.
The Board authorized placing on the January 27, 2010, public hearing agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
Board discussed the following:
Mr. Beyeler: Boy Scouts (ECC Tour on Wednesday, January 27th) Mr. Garber: ECC (Flash Flood Warning on January 25th) – Thank you to County Emergency response agencies!
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Shenandoah Valley Electric Cooperative (SVEC) – proposed acquisition of Potomac Edison’s Virginia distribution assets – Letter of support to be submitted.
2. Sheriff’s 2011 annual report submitted to the Board.
3. Augusta County Service Authority staff memo regarding follow-up to Monday’s work session distributed to Board.
4. Commonwealth Center for Children & Adolescents (CCCA) – information distributed to the Board regarding closure.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shifflett moved, seconded by Mr. Beyeler, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
Chairman County Administrator
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