Staff Briefing Meeting – January 22, 2008

Staff Briefing Meeting, Tuesday, January 22, 2008, at 1:30 p.m. Government Center, Verona, VA.

PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Jeremy L. Shifflett
Nancy Taylor Sorrells
Larry C. Howdyshell
G. Chris Brown, Interim County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer Whetzel, Assistant Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Tuesday, January 22, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 232nd year of the Commonwealth….

ROADS

1. The Board discussed the VDOT follow-up of November 26, 2007, staff briefing.

The Board accepted report as information.

* * * 2. The Board discussed the VDOT Revenue Sharing Program The Board authorized placing on the January 23, 2008, regular agenda for consideration.

TRAFFIC IMPACT ANALYSIS

The Board received a presentation by staff on state’s requirement for traffic studies prior to approval of land development projects.

The Board accepted presentation as information. The Board asked that VDOT provide information regarding the methodology of developing TIAs at the Staff Briefing on March 24th.

CSPDC CHARTER AMENDMENTS

The Board discussed proposed changes to Planning District Commission Charter as presented by Ray Griffin, Director.

The Board authorized placing on the January 23, 2008, regular agenda for consideration.

NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS

The Board discussed approval of Hamptons at Kennedy Creek as provided for in § 11- 13(D) of the County Code.

The Board authorized placing on the January 23, 2008, consent agenda for consideration.

RIVERHEADS RECREATION FIELDS

The Board discussed (a) recommendation of Parks and Recreation Commission to award a contribution for Phase III in the amount of $34,728 and Phase I and II in the amount of $21,832.79, totaling $56,560.79 and (b) approval of agreement, and (c) approval of a non-match contribution for Phase III in an amount not to exceed $25,000.

Funding Source: Riverheads Recreation Account #80000-8025-28 Sup. Community Match Total Phase I -0- $ 9,327.79 $ 9,327.79 $18,655.58 Phase II $21,000 12,506.00 12,505.00 46,011.00 Phase III 25,000 55,272.00 34,728.00 115,000.00 $46,000 $77,105.79 $56,560.79 $179,666.58 The Board authorized placing on the January 23, 2008, regular agenda for consideration.

MOTOR VEHICLE LICENSE DECALS

The Board discussed policy options identified by Committee.

The Board supported pursuing recommendation of Commissioner of Revenue and Treasurer to combine TPP rate for vehicles/motorcycles and decals to create a single tax and authorized staff to draft ordinance.

NORTH RIVER ROAD IMPROVEMENTS

The Board discussed allocation of North River Infrastructure funding for the following road projects:

A) Route 696 #80000-8013-23 $ 41,706 B) Route 835 #80000-8013-24 $365,000 The Board authorized placing on the January 23, 2008, regular agenda for consideration.

COST OF COMMUNITY SERVICES STUDY

The Board received a presentation by staff on an update of the Cost of Community Services (COS) Study.

The Board accepted presentation as information. Patrick J. Coffield, County Administrator, mentioned that this presentation is available to the public. The Board suggested that if presentation is made it should be noted that most members did not support the study.

Mr. Bobbitt also mentioned that he had spoken with Betsy Bowles, Department of Environmental Quality, regarding poultry waste management regulations. Ms. Bowles is accepting applications for an Advisory Committee. The Board suggested that Virginia Poultry Federation should be involved in this Committee.

EROSION AND SEDIMENT CONTROL PROGRAM REVIEW

The Board discussed recommendations of staff as it relates to compliance of Virginia’s Erosion and Sediment Control law.

The Board accepted presentation as information. Todd Flippen, Acting County Engineer, advised the Board of the Development Workshop on January 28th. The Board was encouraged to attend. It was the consensus of the Board to authorize staff to proceed with recommendations: A) Fee ordinance; B) Erosion and Sediment Ordinance, and C) FY07-08 Budget revision to implement proposals.

BOARD OF ZONING APPEALS – ANNUAL REPORT

The Board received Board of Zoning Appeals annual report.

The Board accepted report as information.

PLANNING COMMISSION – ANNUAL REPORT

The Board received Planning Commission annual report.

The Board accepted report as information.

PLANNING COMMISSION ITEMS

1. JACK R. CRUMMETT, JR. – REZONING

The Board discussed a request to rezone from General Business and Single Family Residential to General Agriculture with proffers approximately 0.5 of an acre owned by Jack R. Crummett, Jr., located in the southeast quadrant of the intersection of Draft Avenue (Route 608) and West High Street (Route 1510) in Stuarts Draft (South River District). The Planning Commission recommends denial.

2. COUNTRYSIDE SERVICE COMPANY, LC – REZONING

The Board discussed a request to amend the proffers on approximately 26.3 acres currently zoned Multi-Family Residential and owned by Countryside Service Company, LC, located at the end of Imperial Drive (Route 1334) approximately 0.15 of a mile north of the intersection of Imperial Drive (Route 1334) and Jefferson Highway (Route 250) (Wayne District). The Planning Commission recommends approval of the revised proffers.

The Board authorized placing on the January 23, 2008, public hearing agenda for consideration.

3. C. LAYMAN SUBDIVISION – PRELIMINARY PLAT

The Board discussed preliminary plat located on the north side of Howardsville Road (Route 701) just west of the Riverheads School complex (Riverheads District). The Planning Commission recommends approval.

The Board authorized placing on January 23, 2008, consent agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Churchville Solid Waste Container Site lease with Churchville Plaza, LLC – Memorandum was attached to Agenda.

The Board authorized placing on January 23, 2008, regular agenda for consideration.

CLOSED SESSION

On motion of Mr. Pyles, seconded by Mr. Coleman, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions B) County Attorney Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

On motion of Mr. Howdyshell, seconded by Ms. Sorrells, the Board came out of Closed Session.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Garber, Coleman, Howdyshell, Shifflett, Sorrells, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Howdyshell moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H11-22sbmin.08