Staff Briefing Meeting – April 21, 2014

Staff Briefing Meeting, Monday, April 21, 2014, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, April 21, 2014, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

VDOT ROADS

1. The Board discussed the VDOT status report of March 24, 2014, staff briefing meeting.

2. The Board discussed the Six-Year Plan – Secondary Roads.

3. The Board discussed the Six-Year Plan – Interstate and Primary.

The Board accepted all three reports as information.

ECONOMIC DEVELOPMENT

1. The Board discussed the Economic Development monthly report of March 24, 2014, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed Railside Industries, Inc., IDM Trucking, and Houff’s Feed and Fertilizer – Industrial Access Railroad Track Funds.

The Board authorized placing on April 23, 2014, consent agenda for consideration.

FIRE AND RESCUE

The Board discussed the Fire and Rescue status report of March 24, 2014, staff briefing meeting.

The Board accepted monthly report as information.

POLICE JURISDICTIONAL AUTHORITY AGREEMENT

The Board received a presentation of the Police Jurisdictional Agreement with Grottoes Police Department.

The Board authorized placing on the April 23, 2014, consent agenda for consideration.

CENTRAL SHENANDOAH VALLEY ALL HAZARDS PLAN

The Board discussed Central Shenandoah Planning District Commission resolution for All Hazards Plan.

The Board authorized placing on the April 23, 2014, consent agenda for consideration.

NARROWBANDING UPDATE

The Board received a presentation of narrowbanding update.

The Board accepted update as information and asked that it be placed on the pending list for June and August Staff Briefing for updated reports. County Administrator noted $4.4 million to make necessary improvements not in current CIP.

HUMAN RESOURCES – FRINGE BENEFITS CHANGES

The Board discussed Health Flexible Spending Account plan amendment.

The Board authorized placing on the April 23, 2014, consent agenda for consideration.

ERRONEOUS ASSESSMENTS

The Board discussed refund as certified by the Commissioner of Revenue and approved by County Attorney for the following:

1. Tiger Fuel Company in an amount of $5,560.63 The Board authorized placing on the April 23, 2014, regular agenda for consideration.

ROUTE 608 WATERLINE UPGRADE

The Board discussed allocation of funds to assist with VDOT/ACSA utility relocation project.

Funding Sources: Beverley Manor Infrastructure Account #80000-8011-73 $22,500 Water & Sewer Account #80000-8149 22,500 $45,000 The Board authorized placing on the April 23, 2014, regular agenda for consideration.

SHENANDOAH VALLEY RAILROAD COMPANY

The Board discussed resolution supporting state funding request by SVRC for rail improvements.

The Board authorized placing on the April 23, 2014, consent agenda for consideration.

BERRY FARM HAY LEASE

The Board discussed bids for hay lease.

The Board authorized placing on the April 23, 2014, regular agenda for consideration.

STORMATER MANAGEMENT ORDINANCE

The Board discussed proposed ordinance and timetable for Board’s consideration.

The Board authorized staff to advertise for public hearing per schedule. County Administrator noted “cost” of retrofitting existing Stormwater maintenance facilities unknown at this time and will have a huge impact on future CIP budgets.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Karaffa: Tea Party questions – asked about per student per school cost.

Mr. Pattie: Litter in North River Ms. Bragg: Attended Shenandoah Park meeting Mr. Moore: MPO tour May 7th of Crozet Tunnel Chairman Wills: Attended Weyers Cave Ruritan Club presentation on possible Small Area Plan for community.

*NOTE: Mr. Pyles left the meeting at 2:00 p.m.

MATTERS TO BE PRESENTED BY STAFF – NONE

CLOSED SESSION

On motion of Mr. Shull, seconded by Mr. Karaffa, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions B) Board Appointees Evaluations On motion of Mr. Shull, seconded by Mr. Karaffa, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore and Bragg Nays: None

Absent: Pyles
Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Wills, Moore, Shull and Bragg NAY: None

ABSENT: Pyles

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H4-21sbmin.14