Regular Meeting – April 23, 2014

Regular Meeting, Wednesday, April 23, 2014, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, April 23, 2014, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

Chairman Wills welcomed the citizens present.

Boy Scouts of America (Life Scouts), Troop 84 from Stuarts Draft, led us with the Pledge of Allegiance.

Larry J. Wills, Supervisor for the Middle River District, delivered invocation.

ONE BOOK ONE COMMUNITY – PROCLAMATION

Mr. Karaffa moved, seconded by Mr. Shull, that the Board adopt the following proclamation:

THE OFFICE OF THE BOARD OF SUPERVISORS

COUNTY OF AUGUSTA

COMMONWEALTH OF VIRGINIA

PROCLAMATION

WHEREAS, ONE BOOK ONE COMMUNITY is designated to bring communities together through literature: and WHEREAS, ONE BOOK ONE COMMUNITY aims to address the critical issue of declining literacy reading in America; and WHEREAS, aided by a strong sense of community and passion for the arts, Staunton, Waynesboro, and Augusta County are working together to participate in ONE BOOK ONE COMMUNITY programs; and WHEREAS, The Immortal Life of Henrietta Lacks written by Rebecca Skloot, is the book upon which activities such as lectures, book discussions, and other special events are based; and WHEREAS, due in large part to the dedication of the Staunton Public Library, the Waynesboro Public Library, and the Augusta County Library, their respective Friends of the Library groups, and the Community Foundation of the Central Blue Ridge, the citizens of Staunton, Waynesboro, and Augusta County have joined together through literature to make ONE BOOK ONE COMMUNITY a success; NOW, THEREFORE, I, Larry Wills, Chairman of the Augusta County Board of Supervisors, do hereby proclaim the month of May 2014 to be

ONE BOOK ONE COMMUNITY MONTH

In Augusta County, Virginia.

Rebecca Lamb and Debbie Sweeney, from the Augusta County Library, thanked the Board for its support of the 7th year of the One Book One Community program, which is designed to bring the community together and support community literacy. This year’s book is a non-fiction book called “The Immortal Life of Henrietta Lacks”. Copies were distributed to the Board to read and “share”, noting the purpose of the program is to read the book and then pass it on to another person. The kick-off program will begin at the Waynesboro Library on Friday, May 9th.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE PUBLIC

The following people spoke against a motorcross trail being constructed near their property on Zion Church Road.

Ed Keefer; Kent Iberg; Dr. Dan Nix; Leigh Iberg and Reverend James Pence Chairman Wills asked that the speakers limit their comments to three minutes.

Mr. Keefer stated that their lifestyle has been changed – “the beauty of the neighborhood, tranquility and peace is gone”. Mr. Iberg felt that it was the responsibility of the Board to “looking forward and helping to protect other neighborhoods in Augusta County”. He questioned the ordinance as to needing a permit to put an addition to his house and an inspection and approval upon completion, but not needing a permit for a motorcross track “without any concern about noise pollution, without any concern about the dirt and erosion and very little concern about the water impact”. Dr. Nix expressed noise, dust, water (Chesapeake Bay) pollution, and safety concerns.

Timmy Fitzgerald, Community Development Director, reported that his staff has received several calls and e-mails concerning the track. He displayed the property to the public. He noted that this is on a 50-acre tract and zoned General Agriculture. The property has had a Zoning and E&S inspection. From the zoning perspective, if the property owner has built this facility for his children to practice the motorcross, he is allowed to do so. If he were to charge admission, or have a business, or have races (similar to what was requested at Expo a few years back), that would require a Special Use Permit, which would be reviewed by the Board of Zoning Appeals. The property owner intends to have this for his private use; therefore, it is a legal use in Agricultural zoned property. As far as the E&S inspection, it was determined that E&S measures are in place. The contractor plans on removing a silt fence and building an earthen berm and seeding it with grass. They also plan on seeding the area around the track.

From an E&S standpoint, the property owners are compliant with the law and have temporary preventative measures in place and plan for permanent measures in the future. They have an E&S agreement, have a building permit for a house, and have paid their fees. As far as the noise ordinance, that does not go into effect until midnight.

He understood that a neighbor has spoken with the landowner and an agreement had been made that bikes would not be riding after 7:00 p.m. on the property, nor during church services on Sundays. As far as the dust and dirt issue, this is in agricultural land. It will be monitored during the construction process. Once it is completed, it will be treated like any other agricultural land. As far as the creek, installation of the earthen berm is planned in order to protect the creek.

The berm will be stabilized with grass so that the E&S measures will be in effect. Mr. Fitzgerald said that a letter has been written to the landowner to verify the operation – that it is private and noted the concerns of the neighbors. He reiterated that the current County Ordinance does not have anything that would not allow this individual to construct this track for personal usage.

Carrie Davis, property owner, confirmed what is being planned on the property. She understood the shock to the neighbors but hoped that it would look a lot nicer in the future. She affirmed to the neighbors the weekly curfew of 7:00 p.m. and no activity on Sundays. They are working with architects and nurseries. They want to be accommodating and respectful to their neighbors, but they also want their children to enjoy the outside.

Reverend James Pence expressed concern that the neighbors were not notified of this project. He expressed the similar concerns mentioned tonight of noise, dust in the air, oil and gasoline in the creek, and reduction of property values. He read in the County Code that one of the considerations in granting a Special Use Permit was “that the proposal as submitted shall not have undue adverse impact on the surrounding neighborhood” and asked if that was not pertinent tonight. He asked that this track not be installed because of it being “an eyesore, hazard, and has already caused undue adverse impact on the neighborhood”. If this cannot be done, he asked the County Attorney to change the law.

Leigh Iberg, a former educator, stated that “we are stewards of the land” and was concerned as to how the watershed would be affected.

Denise Stewart, a teacher at Hugh Cassel Elementary, and Emily Myers supported the track. Ms. Stewart’s children have been riding dirt backs for quite a while and enjoying family time together. Ms. Myers said that once the landscape has been completed, it will not be a problem.

Mr. Moore stated that the Board could not make specific decisions based on individual cases. “I represent all of you. Unlike other tracks that have been proposed or built under much public scrutiny; this is not a business set up to hold events. We really try to limit where we impose on people’s rights. It can come back and become a difficult situation.” A citizen from the public asked if this was limited to family members only. Mr. Fitzgerald said it would not be limited to immediate family. If the property owner would like to invite friends over to use the track, they were welcome to do that just as any owner would invite their friends over to their house for a get-together.

Mr. Karaffa echoed Mr. Moore’s comments. “One of the things that we pride ourselves on in Augusta County is property rights. You buy a piece of property which is zoned a certain way. The folks who buy the property around you, they understand what that zoning is and what you are and are not allowed to do. We expect folks to live within the boundaries of those limits that are set.” He commended the family of talking with their neighbors and making concessions in order to be better neighbors and using funds to make it more aesthetically pleasing.

Mr. Pattie commented that he did not like the speakers being limited to three minutes to speak. Chairman Wills said that he had asked for the time clock because he did not know how many people were going to speak tonight.

Mr. Shull, a farmer, understood the problems of noise and dust. He added that when he turned up the dirt on his property to plant crops, it would look a lot like the track construction without the hills and it would not have the erosion control. With rain and thunderstorms, it would have more runoff into the creek. “If we go and change the laws to conform to this in General Agriculture, then anybody that lives near a farm that complains about four-wheelers, then it is going to affect everybody in the County. I understand your problem. Under the current laws, there is nothing we can do right now.” He hoped that the property owners would fulfill their promises and would be good neighbors.

Chairman Wills echoed Mr. Shull and hoped that everything would work out for the neighbors and the property owners.

Lance Arey, of the Shenandoah Valley Railroad Company, was present to answer questions that was brought up at the Staff Briefing on Monday. Mr. Arey stated that it was the time of the year for applying for funds over a six-year period from the Virginia Department of Rail and Public Transportation for funding assistance to replace cross ties, track tamping-surfacing-ditching, repairing bridges and the development of new track. The new track is a “run around” (section of track beside the main line, where an engine can go around a set of cars). The run around will be constructed just south of the Route 256 crossing. East side of the main line, on railroad property, Cargill property is adjacent to the location. Currently, the run around is on the North side of Route 256 at the Augusta Co-op building. This new run around will help to reduce the amount of trips across the Route 256 grade crossing.

FINANCE DIRECTOR BUDGET EXPLANATION

Jennifer M. Whetzel, Finance Director, advised that the Board has reviewed and advertised their budget and held a public hearing on April 16th for public input. Before the Board tonight are three items for consideration:

1. The revised budget and appropriations for the FY2013-14. Total appropriations:

$232,659,252, which includes $53 million of transfers between the funds.

2. The proposed budget and appropriations for FY2014-15, as presented at the public hearing. Total appropriations: $226,649,026, which includes $54 million of transfers between funds.

She noted that the appropriations presented in the Agenda package were based on the advertised budget. Any revisions that would be made by the Board tonight would be reflected in the final minutes.

3. The adoption of Real and Personal Property Tax Rates for 2014, as proposed at the public hearing:

Real Estate $0.56 Personal Property – auto & motorcycle $2.50 Personal Property – other, machinery & tools $1.90

REVISED BUDGET FOR FY2013-2014

The Board considered revised budget for Fiscal Year 2013-2014.

Mr. Karaffa moved, seconded by Mr. Moore, that the revised budget and appropriations for the fiscal year 2013-14, as presented at the public hearing held on April 16, 2014, and as revised, be approved.

APPROPRIATIONS

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2013-2014 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 151,285

12010 COUNTY ADMINISTRATOR 552,940

12030 PERSONNEL 211,725

12040 LEGAL SERVICES 211,400

12090 COMMISSIONER OF REVENUE 842,760

12100 REASSESSMENT 153,460

12110 BOARD OF EQUALIZATION 6,900

12130 TREASURER 549,275

12150 CENTRAL ACCOUNTING 377,110

12200 MANAGEMENT INFORMATION SYSTEMS 628,050

13010 BOARD OF ELECTIONS 224,680

21010 CIRCUIT COURT 92,675

21020 GENERAL DISTRICT COURT 5,700

21030 MAGISTRATE 4,055

21060 CLERK OF THE CIRCUIT COURT 770,720

22010 COMMONWEALTH ATTORNEY 928,260

31020 SHERIFF 5,822,845

31040 EMERGENCY SERVICES OPERATIONS 1,589,845

32010 FIRE DEPARTMENT 4,438,540

32020 EMERGENCY SERVICES – VOLUNTEERS 1,956,617

32030 FIRE TRAINING CENTER 287,860

32040 SAFER 1,136,700

33030 J&D COURT 17,920

33040 COURT SERVICES 3,100

33050 JUVENILE & PROBATION 1,687,890

34010 BUILDING INSPECTIONS 377,075

35010 ANIMAL CONTROL 404,645

41020 HIGHWAYS & ROADS 17,000

41040 STREET LIGHTS 116,000

42010 SANITATION & WASTE 1,864,875

42020 RECYCLING 145,500

43010 BUILDING & GROUNDS 1,330,510

51010 HEALTH DEPARTMENT 538,490

51020 TAX RELIEF FOR THE ELDERLY 260,000

71010 PARKS & REC 1,287,525

71020 NATURAL CHIMNEYS 193,195

73010 LIBRARY-FISHERSVILLE 1,130,978

73020 LIBRARY-CHURCHVILLE 107,325

81010 COMMUNITY DEVELOPMENT 921,570

81020 TOURISM 184,315

81050 ECONOMIC DEVELOPMENT 244,449

82010 ENVIRONMENTAL MGMT. SYSTEMS 38,100

83010 EXTENSION OFFICE 94,660

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 545,395

92030 CONTRIBUTIONS 353,553

92040 CONTINGENCIES 50,000

94000 TRANSFERS TO OTHER FUNDS 51,520,945

GRAND TOTAL – GENERAL OPERATING FUND (11) 84,391,417

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 405,000 Grand Total – Fire Revolving Loan Fund (12) 405,000 FROM: Drug Enforcement Fund (13) TO: Drug Enforcement Fund (13) 31030 – Operations 164,070 Grand Total – Drug Enforcement Fund (13) 164,070 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 112,000 Grand Total – Industrial Development Fund (14) 112,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 595,015 94000 – Transfers to Other Funds 600,000 Grand Total – Revenue Recovery Fund (15) 1,195,015 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 7,807,087 53020 – Public Assistance 3,199,000 53070 – Family Resource Center 235,000 Grand Total – Virginia Public Assistance Fund (23) 11,241,087 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,500,000 Grand Total – Comprehensive Services Act Fund (24) 3,500,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 75,881,419 20000 – Admin/Attend/Health 3,327,038 30000 – Pupil Transportation 5,581,025 40000 – Operation/Maintenance 9,146,872 Grand Total – School Operating Fund (41) 93,936,354 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,310,005 Grand Total – School Cafeteria Fund (43) 4,310,005 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 62320 – Wilson Elementary 915,147 62340 – Riverheads High School 70,000 62500 – Special Capital Projects (High Schools) 150,000 62560 – Central Office Relocation 84,363 62570 – Phase VI Feasibility Studies 121,509 Grand Total – School Capital Improvement Fund (44) 1,341,019 FROM: Debt Fund (45) TO: Debt Fund (45) 92040 – Debt Service – County 213,239 92050 – Debt Service – School 8,334,765 Grand Total – School Debt Service (45) 8,548,004 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 1,682,956 20000 – Admin/Attend/Health 321,352 30000 – Pupil Transportation 63,356 40000 – Maintenance Services 32,793 Grand Total – Head Start Fund ( 47) 2,100,457 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,317,428 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,348,628 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8013 – Infrastructure – North River 10,589 8014 – Infrastructure – Pastures 25,935 8049 – Electoral Board Voting Equipment 107,880 8055 – Craigsville Augusta Springs First Aid Crew 200,000 8057 – Fire Apparatus & Equipment 597,070 8058 – Emergency Communications 2,263,000 8060 – Sheriff Equipment/K-9 292,120 8070 – Scholastic Way 534,000 8073 – Greenville Sewer 2,182,700 8134 – County Schools 380,118 8135 – Regional Correction Center 330,000 8139 – Tourist Information Center 10,000 8144 – Information Technology 259,305 8145 – Economic Development 344,800 8146 – Firing Range 21,700 8152 – Fire & Rescue Equipment 207,359 8153 – Haz Mat Grant 25,000 8157 – SAFER Reserve 574,000 8161 – Blue Ridge Community College 85,000 8162 – Secondary Roads – Revenue Sharing 8,812,000 8165 – Government Center Security 136,790 8166 – Vehicle Sinking Fund 789,140 8198 – Building Sinking Fund 428,765 94000 – Transfers To Other Funds 1,448,925 Grand Total – Capital Improvement Fund (70) 20,066,196 GRAND TOTAL – APPROPRIATIONS (All Funds) 232,659,252 Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

2014 TAX RATES

The Board considered adoption of real and personal tax rates for 2014, as proposed at a public hearing held on April 16, 2014.

The Board had directed staff to advertise the draft budget with the following tax rates:

Real Estate $ .56 (current 51¢) Personal Property – auto & motorcycle $2.50 (current $2.50) Personal Property – other, machinery & tools $1.90 (current $1.90) Mr. Pyles moved, seconded by Mr. Moore, that the Board approve a Real Estate tax rate of 56¢.

Vote was as follows: Yeas: Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: Pattie Motion carried.

PROPOSED BUDGET FOR FY2014-2015

The Board considered proposed budget for Fiscal Year 2014-2015, as presented at a public hearing held on April 16, 2014.

Mr. Pyles moved, seconded by Mr. Karaffa, that the proposed budget and appropriations for the fiscal year 2014-15, as presented at the public hearing held on April 16, 2014, and as revised, be approved.

APPROPRIATIONS

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2014-2015 from the funds and for the functions or purposes indicated:

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 141,765

12010 COUNTY ADMINISTRATOR 567,585

12030 PERSONNEL 216,950

12040 LEGAL SERVICES 209,705

12090 COMMISSIONER OF REVENUE 837,680

12110 BOARD OF EQUALIZATION 5,800

12130 TREASURER 531,136

12150 CENTRAL ACCOUNTING 378,635

12200 MANAGEMENT INFORMATION SYSTEMS 683,315

13010 BOARD OF ELECTIONS 226,810

21010 CIRCUIT COURT 97,190

21020 GENERAL DISTRICT COURT 7,150

21030 MAGISTRATE 3,640

21060 CLERK OF THE CIRCUIT COURT 874,330

22010 COMMONWEALTH ATTORNEY 932,835

31020 SHERIFF 5,951,200

31040 EMERGENCY SERVICES OPERATIONS 1,625,035

32010 FIRE DEPARTMENT 5,675,715

32020 EMERGENCY SERVICES – VOLUNTEERS 2,085,307

32030 FIRE TRAINING CENTER 285,135

32040 SAFER 272,160

33030 J&D COURT 19,340

33040 COURT SERVICES 3,350

33050 JUVENILE & PROBATION 1,575,036

34010 BUILDING INSPECTIONS 375,185

35010 ANIMAL CONTROL 384,030

41020 HIGHWAYS & ROADS 12,000

41040 STREET LIGHTS 116,000

42010 SANITATION & WASTE 1,934,370

42020 RECYCLING 147,750

43010 BUILDING & GROUNDS 1,369,065

51010 HEALTH DEPARTMENT 574,530

51020 TAX RELIEF FOR THE ELDERLY 260,000

71010 PARKS & REC 1,342,780

71020 NATURAL CHIMNEYS 199,660

73010 LIBRARY-FISHERSVILLE 1,145,380

73020 LIBRARY-CHURCHVILLE 107,865

81010 COMMUNITY DEVELOPMENT 930,805

81020 TOURISM 196,020

81050 ECONOMIC DEVELOPMENT 259,110

82010 ENVIRONMENTAL MGMT. SYSTEMS 21,514

83010 EXTENSION OFFICE 96,465

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 1,026,635

92030 CONTRIBUTIONS 371,399

92040 CONTINGENCIES 50,000

94000 TRANSFERS TO OTHER FUNDS 51,149,423

GRAND TOTAL – GENERAL OPERATING FUND (11) 85,289,790

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 405,000 Grand Total – Fire Revolving Loan Fund (12) 405,000 FROM: Drug Enforcement Fund (13) TO: Drug Enforcement Fund (13) 31030 – Operations 33,685 Grand Total – Drug Enforcement Fund (13) 33,685 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 71,000 Grand Total – Industrial Development Fund (14) 71,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 584,100 94000 – Transfers to Other Funds 672,000 Grand Total – Revenue Recovery Fund (15) 1,256,100 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 7,967,670 53020 – Public Assistance 3,570,000 Grand Total – Virginia Public Assistance Fund (23) 11,537,670 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,500,000 Grand Total – Comprehensive Services Act Fund (24) 3,500,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 80,464,638 20000 – Admin/Attend/Health 3,498,803 30000 – Pupil Transportation 5,732,588 40000 – Operation/Maintenance 9,221,388 Grand Total – School Operating Fund (41) 98,917,417 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,590,622 Grand Total – School Cafeteria Fund (43) 4,590,622 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Computer Replacements 1,000,000 Grand Total – School Capital Improvement Fund (44) 1,000,000 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 494,321 92050 – Debt Service – School 7,488,507 Grand Total – School Debt Service (45) 7,982,828 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 1,787,491 20000 – Admin/Attend/Health 174,144 30000 – Pupil Transportation 67,780 40000 – Maintenance Services 41,546 Grand Total – Head Start Fund ( 47) 2,070,961 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,389,232 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,420,432 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 466,000 8011 – Infrastructure – Beverley Manor 25,000 8012 – Infrastructure – Middle River 25,000 8013 – Infrastructure – North River 35,389 8014 – Infrastructure – Pastures 51,156 8015 – Infrastructure – Riverheads 25,000 8016 – Infrastructure – South River 25,000 8017 – Infrastructure – Wayne 25,000 8057 – Fire Apparatus & Equipment 348,500 8058 – Emergency Communications 262,295 8059 – Fire Training Center 70,000 8060 – Sheriff/K-9 2,124 8073 – Greenville Sewer 76,000 8139 – Tourist Information Center 10,000 8146 – Firing Range 15,200 8147 – Government Center Expansion 200,000 8148 – County Courthouse 100,000 8151 – Flood Control Dams 300,000 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 10,000 8157 – SAFER Reserve 734,000 8161 – Blue Ridge Community College 85,000 8162 – Secondary Roads – Revenue Sharing 2,738,000 8164 – Storm Water Management 50,000 8198 – Building Sinking Fund 257,960 94000 – Transfers To Other Funds 2,436,897 Grand Total – Capital Improvement Fund (70) 8,573,521 GRAND TOTAL – APPROPRIATIONS (All Funds) 226,649,026 Vote was as follows: Yeas: Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: Pattie Motion carried.

Chairman Wills thanked the Board and staff. “I think we’ve had a very good budget year, this year. We’ve worked through it and spent a lot of time with it. I think the work has been good. I appreciate the work of the Board on that.”

ERRONEOUS ASSESSMENTS

The Board considered refund as certified by the Commissioner of Revenue and approved by County Attorney for the following:

1. Tiger Fuel Company in an amount of $5,560.63 Patrick J. Morgan, County Attorney, advised that this had been discussed at the Staff Briefing on Monday. Tiger Fuel was engaged in retail sales of fuel at the Ladd Convenience Store. When the convenience store changed hands, the new owner decided he wanted to buy the gasoline rather than sell for Tiger Fuel on a commission basis. Tiger Fuel had paid for a business license based on it selling fuel for the entire year but was only in business for two months; therefore, it had been over assessed for ten months. The new owner was responsible for obtaining a business license for March through the end of this year. The Commissioner of Revenue has asked to refund Tiger Fuel the sum of $5,560.63. Mr. Morgan had reviewed the material and has determined that it is in order and recommends that the request be granted.

Mr. Moore moved, seconded by Mr. Shull, that the Board approve the refund.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

ROUTE 608 WATERLINE UPGRADE

The Board considered allocation of funds to assist with VDOT/ACSA utility relocation project.

Funding Sources:

Beverley Manor Infrastructure Account #80000-8011-73 $11,250 South River Infrastructure Account #80000-8016-78 11,250 Water & Sewer Account #80000-8149 22,500 $45,000 Mr. Coffield advised that this had been discussed at the Staff Briefing on Monday with allocations of the funding coming from the Beverley Manor Infrastructure Account and the Water and Sewer Account.

Mr. Karaffa added that this is a waterline upgrade because VDOT will be in the vicinity working on the intersection. It will improve the County fire flow. After speaking with Ms. Bragg, she agreed to split the half of the Beverley Manor Infrastructure Account with South River District’s Infrastructure Account.

Mr. Karaffa moved, seconded by Ms. Bragg, that the Board approve the request, as revised.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

BERRY FARM HAY LEASE

The Board considered acceptance of highest bid for hay lease.

Timmy Fitzgerald, Community Development Director, reported that they had received two bids on April 17th, with the lowest bid received from Ronald Buchanan in an amount of $3,496.90; and the highest bid from Jeff Slaven, Maple Springs Farm, in the amount of $4,000. Mr. Fitzgerald recommended signing the lease documents with Jeff Slaven.

Mr. Shull moved, seconded by Mr. Pattie, that the Board approve the request.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

WAIVERS/VARIANCES – NONE

CONSENT AGENDA

Chairman Wills explained to the audience that these items were discussed thoroughly at the Staff Briefing on Monday and most of them were paperwork and resolutions that needed to be considered by this Board and that there are no County funds involved. He asked if any member of the audience or the Board would like any item removed from the Consent Agenda.

Mr. Karaffa moved, seconded by Mr. Shull, that the Board approve the consent agenda as follows:

MINUTES

Approved minutes of the following meetings:

 Regular Meeting, Wednesday, April 9, 2014 RAILSIDE INDUSTRIES, INC. Adopted the following resolution for Railside Industries, Inc., IDM Trucking, and Houff’s Feed and Fertilizer – Industrial Access Railroad Track Funds:

RESOLUTION OF THE BOARD OF SUPERVISORS

OF AUGUSTA COUNTY, VIRGINIA

WHEREAS, Railside Industries, Inc., I.D.M. Trucking, Inc., and Houff’s Feed and Fertilizer Co., Inc. have expressed their intent and desire to the Augusta County Board of Supervisors to expand their commercial, business or industrial operations in Augusta County.

WHEREAS, Railside Industries, Inc., I.D.M. Trucking, Inc., and Houff’s Feed and Fertilizer Co., Inc. and their operations will require enhanced rail access.

WHEREAS, the officials of Railside Industries, Inc., I.D.M.

Trucking, Inc., and Houff’s Feed and Fertilizer Co., Inc. have reported to the county their intent to apply for industrial access railroad track funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of $225,000.

WHEREAS, Railside Industries, Inc., I.D.M. Trucking, Inc. and Houff’s Feed and Fertilizer Co., Inc. have requested that the Augusta County Board of Supervisors provide a resolution supporting their application for said funds which are administered by the Virginia Department of Rail and Public Transportation.

BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF AUGUSTA COUNTY,

VIRGINIA:

1. The Board of Supervisors of Augusta County, Virginia hereby endorses and supports the application of Railside Industries, Inc., I.D.M. Trucking, Inc., and Houff’s Feed and Fertilizer Co., Inc. for $225,000 in industrial access railroad track funds.

2. This Resolution shall take effect immediately upon its adoption.

POLICE JURISDICTIONAL AUTHORITY AGREEMENT

Considered Police Jurisdictional Authority Agreement with Grottoes Police Department.

CENTRAL SHENANDOAH VALLEY ALL HAZARDS

Adopted Central Shenandoah Planning District Commission resolution for All Hazards Plan:

RESOLUTION

Adoption of the Central Shenandoah Valley All Hazards Mitigation Plan 2013 Update WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop and adopt natural hazard mitigation plans in order to receive certain federal assistance, and update these plans, and WHEREAS, the Central Shenandoah All Hazards Mitigation Plan Update Committee representing Augusta County, as well as the remaining 20 localities of the Central Shenandoah Planning District was convened in order to review the original Plan and study the Region’s risks from and vulnerability to natural hazards, and to make recommendations on mitigating the effects of such hazards on the Region; and WHEREAS, the Update Committee was provided staff support by the Central Shenandoah Planning District Commission; and WHEREAS, the efforts of the Update Committee, the staff of the Central Shenandoah Planning District Commission, as well as members of the public, private, and nonprofit sectors, have resulted in the development of the 2013 Update of the Central Shenandoah Valley All Hazards Mitigation Plan for the Region, NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Augusta County, Virginia that the Central Shenandoah Valley All Hazards Mitigation Plan dated December 2013 is hereby approved and adopted for Augusta County.

HUMAN RESOURCES – FRINGE BENEFITS CHANGES

Considered Health Flexible Spending Account plan amendment.

SHENANDOAH VALLEY RAILROAD COMPANY

Adopted the following resolution supporting state funding request by SVRC for rail improvements:

RESOLUTION

Support of Rail Preservation Application

SHENANDOAH VALLEY RAIL ROAD LLC

WHEREAS, Shenandoah Valley Rail Road LLC desires to file an application with the Virginia Department of Rail and Public Transportation for funding assistance for the #7262, #7265, #7267, #7269, #7271 and #7272 projects, which will replace cross ties, track tamping-surfacing- ditching, repairing bridges and the development of new track; and WHEREAS, Shenandoah Valley Rail Road LLC estimates that this project will cost $2,362,318; and WHEREAS, the General Assembly, through enactment of the Rail Preservation Program, provides for funding for certain improvements and procurement of railways in the Commonwealth of Virginia; and WHEREAS, Shenandoah Valley Rail Road LLC is an important element of the County of Augusta transportation system; and WHEREAS, Shenandoah Valley Rail Road LLC is instrumental in the economic development of the area, and provides relief to the highway system by transporting freight, and provides an alternate means of transportation of commodities; and WHEREAS, the County of Augusta supports the project and the retention of the rail service; and WHEREAS, the Commonwealth Transportation Board has established procedures for all allocation and distribution of the funds provided.

NOW, THEREFORE, BE IT RESOLVED, that the County of Augusta does hereby request the Virginia Department of Rail and Public Transportation to give priority consideration to the projects #7262, #7265, #7267, #7269, #7271, #7272 proposed by Shenandoah Valley Rail Road LLC for inclusion in the projects funded in the Rail Preservation Program.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following issues:

Mr. Pyles:

1. Hens in residential areas – asked if County Attorney could provide a model ordinance to the Ordinance Committee for review and the Committee be prepared to provide recommendations to the Board in May or June.

2. Abuse of Farm Use Tags – asked if the law could be reviewed by the County Attorney, County Administrator, the Agriculture Industrial Board, the Commissioner of Revenue, and the Sheriff and be prepared to come back with recommendations. Mr. Shull mentioned that pickup trucks and sports utility are not allowed to have farm tags. Mr. Pyles understood that only vehicles used only for farm use should have the tags—no other vehicles.

Mr. Karaffa: Budget process – suggested that the Board consider operational funds to assist in the costs of Service Authority waterline replacements to upgrade in size to match fire flow standards.

* * *

AUGUSTA COUNTY PLANNING COMMISSION – APPOINTMENT

Ms. Bragg moved, seconded by Mr. Pattie, that the Board accept the resignation of William B. Garvey and appoint Stephen N. Bridge to serve an unexpired 4-year term, effective immediately, to expire December 31, 2014.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

AUGUSTA COUNTY LIBRARY BOARD – APPOINTMENT

Ms. Bragg moved, seconded by Mr. Pattie, that the Board appoint Doran Lynn Stegura to serve an unexpired 4-year term, effective immediately, to expire June 30, 2014.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

MATTERS TO BE PRESENTED BY STAFF

1. Augusta Health Transport Mutual Aid Agreement – Agreement was approved by the County Attorney and reviewed by the Emergency Services Committee in January and has been fully executed.

CLOSED SESSION

On motion of Mr. Shull, seconded by Mr. Karaffa, the Board went into closed session pursuant to:

(1) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

A) MRRJ

On motion of Mr. Karaffa, seconded by Ms. Bragg, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Wills, Moore, Shull, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Shull moved, seconded by Mr. Karaffa, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

Chairman County Administrator h:4-23min.14