Regular Meeting – November 22, 2016
Regular Meeting, Tuesday, November 22, 2016, 7:00 p.m. Government Center, Verona, VA.
PRESENT: Carolyn S. Bragg, Chairman
Gerald W. Garber
Wendell L. Coleman
Michael L. Shull
Terry Lee Kelley, Jr.
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
James R. Benkahla, Interim County Attorney
Angie Michael, Executive Secretary
ABSENT: Tracy Pyles, Jr.-Vice Chairman
Marshall W. Pattie
VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Tuesday, November 22, 2016, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 241th year of the Commonwealth….
Chairman Bragg welcomed the citizens present.
The following students from Stewart Middle School led us with the Pledge of Allegiance:
Audrey Eagle is in 8th grade and likes to do forestry and ag mechanics.
Isabelle Kent is in 8th grade and is the President of the Stewart Middle School FFA Chapter. She is interested in horse judging and small animal care.
Terry Kelley, Supervisor for the Beverley Manor District, delivered the invocation.
MATTERS TO BE PRESENTED BY THE PUBLIC – NONE
KENSINGTON DRAINAGE PROJECT
The Board considered additional funding allocation for the Kensington Drainage Project.
John Wilkinson, Director of Community Development, stated that the Kensington Basin has an outfall that flows out between 25 and 35 Kensington Drive. The basin was designed to hold the increased volumes of stormwater and release them slowly to reduce damage to the natural streams that existed before the construction. At times, during storm events a good amount of water runs down and damages several of the properties.
We had a project bid out and as work was underway to repair this some things were pointed out by the contractor that would improve the project. The Staff agreed with these recommendations and Mr. Coleman agreed to cover the cost. The amount previously approved by the Board of Supervisors was $15,000 and the actual cost will be $16,200.
Funding Source: Wayne Infrastructure 80000-8017-95 $1,200.00 Mr. Coleman moved, seconded by Mr. Shull, that the Board approve funding allocation from the Wayne Infrastructure account for the Kensington Drainage Project.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried.
WAIVERS/VARIANCES – NONE
CONSENT AGENDA
Mr. Garber moved, seconded by Mr. Shull, that the Board approve the consent agenda as follows:
MINUTES
Consider minutes of the following meetings:
• Regular Meeting, Wednesday, October 12, 2016 • Staff Briefing, Monday, October 24, 2016 • Regular Meeting, Wednesday, October 26, 2016 Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried.
(END OF CONSENT AGENDA)
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull:
Thanked the Staff for all of their hard work. The public is not always aware of what goes on behind the scenes. Enjoy family time and be thankful.
Mr. Kelley:
Appreciates the help from Staff and other Board members this past year.
Mr. Kelley moved, seconded by Mr. Garber to appoint Leslie Tate to the MPO TAC Board effective immediately.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Mr. Kelley moved, seconded by Mr. Garber to appoint Leslie Tate to the Central Shenandoah Planning Commission effective immediately and to expire on 6/30/2017.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Mr. Coleman moved, seconded by Mr. Shull to approve advertising for a Public Hearing to rent the Buffalo Gap Property and to grant a sewer easement across the Church Street property in Greenville.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Chairman Bragg pointed out that this was an unusually small meeting. Chairman Bragg thanked Staff and the Board for a tremendous year and reminded everyone to enjoy their time with family.
MATTERS TO BE PRESENTED BY STAFF
Timothy Fitzgerald, County Administrator discussed the following issues:
1) Handed out the Shared Services agenda and packet of information from the meeting. The packet lists everything being worked on jointly. The Shared Services meeting typically takes places in May and in November.
2) The Contract for Mill Place lot 13 was discussed at the Staff Briefing. The contract is ready to be signed along with the plat that goes with it.
Mr. Kelley moved, seconded by Mr. Shull to authorize Carolyn Bragg, Chairman to sign the contract for Mill Place Lot 13 and authorize Timothy Fitzgerald, County Administrator to sign the plat as the owner for the County.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
CLOSED SESSION
On motion of Mr. Kelley, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) County Attorney (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Buffalo Gap Property On motion of Mr. Shull, seconded by Mr. Coleman, the Board came out of Closed Session.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Mr. Coleman moved, seconded by Mr. Shull to amend Mr. Coleman’s previous motion in regards to advertising a Public Hearing to allow for the sale of the Buffalo Gap property as well.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried
Mr. Garber moved, seconded by Mr. Shull to approve the employment contract for James Benkahla as County Attorney.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried
ADJOURNMENT
There being no other business to come before the Board, Mr. Kelley moved, seconded by Mr. Shull, the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Shull, Garber, Kelley, Bragg, and Coleman Nays: None
Absent: Pyles and Pattie
Motion carried.
Chairman County Administrator
h:11-22min.16
