Regular Meeting – January 13, 2016
Regular Meeting, Wednesday, January 13, 2016, 7:00 p.m. Government Center, Verona, VA.
PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Michael L. Shull
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Patrick J. Morgan, County Attorney
Rita R. Austin, CMC, Executive Secretary
ABSENT: Gerald W. Garber
VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, January 13, 2016, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….
Chairman Carolyn S. Bragg welcomed the citizens present.
Sylvia Bartley, Camille Hoad, McKinley Mihailoff, 8th graders of Stuarts Draft Middle School led the Pledge of Allegiance.
Sylvia participates in softball, basketball, volleyball, horseback riding and her favorite subject Civics.
Camille plays the clarinet and enjoys Latin.
McKinley enjoys Math and plays the flute and is in the Debate Club.
Tracy C. Pyles, Jr., Supervisor for the Pastures District, delivered invocation.
Chairman Bragg welcomed the citizens present.
COMMITTEES & COMMISSIONS FOR 2016 APPOINTED BY THE BOARD
Chairman Bragg presented the following recommendations for committee appointments:
LOCAL EMERGENCY PLANNING COMMISSION
Reappointed Carson Holloway and Carolyn S. Bragg, to the Local Emergency Planning Commission for a one-year period.
AGRICULTURAL AND FORESTAL DISTRICT COMMITTEE
Reappointed Earl Reeves, Randy Roller, Joseph Zapotoczny, W. Jean Shrewsbury, W.
Douglas Riley, Steve Hewitt, Jeff Slaven, Ashlie Kiracofe Howell and appointed Gerald W. Garber and Michael L. Shull to the Agricultural and Forestal District Committee for a one-year period.
EMERGENCY MANAGEMENT DIRECTOR
Appointed Chairwoman of the Board of Supervisors, Carolyn S. Bragg, as Emergency Management Director.
COMMITTEES & COMMISSIONS FOR 2016 APPOINTED BY THE BOARD
EMERGENCY MANAGEMENT CO-DIRECTOR
Appointed Timothy K. Fitzgerald, County Administrator, as Emergency Management Co- Director.
EMERGENCY MANAGEMENT COORDINATOR
Reappointed Donna Good, EOC Director, as Emergency Management Coordinator.
ASSISTANT EMERGENCY MANAGEMENT COORDINATOR
Reappointed Chris Hoover, EOC Dispatcher Supervisor, as Assistant Emergency Management Coordinator.
Mr. Pyles moved, seconded by Mr. Shull, that the committees appointed by the Board be approved.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
COMMITTEES FOR 2016 – APPOINTED BY THE CHAIRMAN
Chairman Bragg announced the following appointments:
Emergency Services Committee: Carolyn S. Bragg and Tracy C. Pyles, Jr.
Property Committee: Michael L. Shull and Terry L. Kelley, Jr. Parks and Recreation Liaison: Wendell L. Coleman Valley Program for Aging Services, Inc.: Lisa Blythe Library Board Liaison: Marshall W. Pattie Recycling Committee Liaison: Terry L. Kelley, Jr. Board & Commission Liaison: Tracy C. Pyles, Jr. General Assembly/VACo Liaison: Tracy C. Pyles, Jr. Governmental Opportunities Committee with Cities of Staunton and Waynesboro Liaisons: Carolyn S. Bragg and Michael L. Shull (Alt.) Rockingham/Augusta Liaisons: Marshall W. Pattie and Gerald W. Garber Reassessment Liaison Members: Wendell L. Coleman and Gerald W. Garber Audit Committee: Terry L. Kelley, Jr. and Marshall W. Pattie Ordinance Review Committee: Michael L. Shull and Terry L. Kelley, Jr. Agriculture Industry Board Liaison: Gerald W. Garber Community Action Program – Staunton/ Augusta/Waynesboro (CAP-SAW): Wendell L. Coleman and Tracy C. Pyles, Jr. Shenandoah Valley Partnership: Marshall Pattie School Liaisons: Carolyn S. Bragg and Tracy C. Pyles, Jr. Economic Development Committee: Carolyn S. Bragg and Tracy C. Pyles, Jr. Metropolitan Planning Organization (MPO) Gerald W. Garber and Timothy K.
Fitzgerald; Carolyn S. Bragg (Alt.) Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
MATTERS TO BE PRESENTED BY THE PUBLIC – NONE
CENTRAL SHENANDOAH PLANNING DISTRICT COMMISSION
The Board considered Charter Agreement and Bylaw revisions:
A) Amendment to Article IV (Officers), sections 1 and 2
B) Amendment to Article II (Executive Committee)
Timothy K. Fitzgerald, County Administrator, advised that the first part of the request is that Central Shenandoah Planning District Commission (CSPDC) would like to change the terms of the Executive Committee from two years to three years to better align with the terms of Commission members. He added that we, currently, have three-year terms for CSPDC and changing the terms of the Executive Committee to match that would be appropriate.
The second part of the request would change the Bylaws that would revise the process of the election of Executive Committee members allowing nominations made by Commissioners instead of member jurisdiction. Concerns have been mentioned that the Executive Committee is important for the CSPDC where they approve the budget, salary increases, hiring, etc. and day-to-day operation of the CSPDC. The current process is that this Board decides who would stand for election based on the members who have been appointed (4 members currently appointed). Because of the nature of the proposed revision, Augusta County would potentially lose the opportunity of being a participant on the Executive Committee.
Mr. Fitzgerald recommended approval of the Amendment to Article IV and denial of Amendment to Article II.
Dr. Pattie moved, seconded by Mr. Shull that the Board adopt the following resolution:
R E S O L U T I O N
A Resolution Concurring with Recommended Amendments to the Central Shenandoah Planning District Commission Charter Agreement WHEREAS, the County of Augusta entered into an Agreement on 30 September 1969 to form the Central Shenandoah Planning District Commission; and WHEREAS, the Central Shenandoah Planning District Commission was created to facilitate effective regional planning and to provide planning and technical services to its member localities; and WHEREAS, from time-to-time the Central Shenandoah Planning District Board Commission Commissioners reviews its Charter Agreement and submits recommendations to its member localities for Charter Agreement amendments as may be appropriate.
NOW, THEREFORE BE IT RESOLVED by the County of Augusta that it does hereby concur with and approve the recommended amendments to the Charter Agreement on this the 13th day of January, 2016, said amendments being more specifically described as follows:
Changing the terms of the Executive Committee from two years to three years to align with the terms of Commission members (Article IV- Officers, Section 1 and 2 of the CSPDC Charter Agreement).
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
* * *
Dr. Pattie moved, seconded by Mr. Coleman, that the Board deny the amendment regarding the selection of the Executive Committee.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
STREET ADDITION
Consider Community Development’s and VDOT’s recommendation to adopt resolution for acceptance of the following street into the Secondary Road System in accordance with VDOT request (Beverley Manor District).
Mr. Fitzgerald mentioned that this has been long-time coming. The developer bankrupted a few years ago and the bond had to be pulled. The County corrected the problem this summer to get the project ready for acceptance into the Secondary Road System.
Mr. Kelley moved, seconded by Mr. Pyles, that the Board adopt the following resolution:
RESOLUTION
WHEREAS, the street described on the attached Additions Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk’s Office of the Circuit Court of Augusta County, and WHEREAS, the Area Land Use Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on February 14, 1996, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department’s Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees the performance of the street(s) requested herein to become part of the Secondary System of State Highways for a period of 15 months from the date of the acceptance of the referenced street(s) by VDOT into the Secondary System of State Highways. This Board will completely reimburse all costs incurred by VDOT, up to $20,000, to repair any faults in the workmanship or materials of the referenced street(s) and related drainage facilities as determined exclusively by VDOT.
BE IT FURTHER RESOLVED, this Board guarantees a clean and unrestricted right-of-way, as described, with necessary easements for cuts, fills and drainage as recorded in Plat Book 1, Page 7048, recorded September 11, 2007, and BE IT FURTHER RESOLVED, that the Virginia Department of Transportation will only maintain those facilities located within the dedicated right-of-way. All other facilities outside of the right-of-way will be the responsibility of others.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Area Land Use Engineer for the Virginia Department of Transportation.
* * *
VILLAGE AT COLTER’S PLACE – STREET ADDITION
On motion of Mr. Kelley, seconded by Mr. Pyles, the Board accepted the recommendation of the County Administrator and adopted the following resolution for addition of streets into the secondary road system:
WHEREAS, that the County and the Virginia Department of Transportation have entered into an agreement on August 26, 1996, for comprehensive stormwater detention which applies to this request for addition.
WHEREAS, VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body’s resolution for changes in the secondary system of state highways.
BE IT RESOLVED, that the Virginia Department of Transportation is hereby requested to add the following streets in VILLAGE AT COLTER’S PLACE into the secondary road system of Augusta County pursuant to Section 33.2-705 of the Code of Virginia (1950) as amended:
Meriwether Circle South, State Route Number 1566 From: Route 1567 Meriwether Circle North To: 0.02 miles end of Cul-De-Sac Length: 0.02 miles Meriwether Circle North, State Route Number 1567 From: Route 1501 Rose Avenue To: 0.14 miles Intersection of Route 1566 Meriwether South Length: 0.14 miles Rose Avenue, State Route Number 1501 From: Intersection of Route 340 To: 0.10 miles Intersection of Route 1566 Meriwether Circle South Length: 0.10 miles Meriwether Circle South, State Route Number 1566 From: Intersection of Rose Avenue Route 1501 To: 0.09 miles Intersection of Route 1567 Length: 0.09 miles Rose Avenue, State Route Number 1501 From: Intersection of Route 1566 Meriwether Circle South To: 0.07 miles Intersection of Route 1567 Meriwether Circle North Length: 0.07 miles Rose Avenue, State Route Number 1501 From: Intersection of Route 1567 Meriwether Circle North To: 0.02 miles end of Cul-De-Sac Length: 0.02 miles AND FURTHER BE IT RESOLVED, that the Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for cuts, fills, and drainage as recorded in Plat Book 1, Pages 7048-7050, Instrument 070010654, recorded September 11, 2007.
AND FURTHER BE IT RESOLVED, that the Virginia Department of Transportation will only maintain those facilities located within the dedicated right-of-way. All other facilities outside of the right-of-way will be the responsibility of others.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
DEPARTMENT OF JUSTICE – RESOLUTION
The Board considered the resolution to allow County Attorney to settle a lawsuit.
Patrick J. Morgan, County Attorney, reminded the Board that the Department of Justice (DOJ) inspected all of the polling precincts in Augusta County and provided a list of deficiencies as far as handicap accessibility. An agreement had been made to address those deficiencies. DOJ had requested a formal agreement (Consent Decree). The Decree was favorable to the Board; however, when submitted to the Court, the Federal Court Judge wanted assurance that Mr. Morgan had the Board’s authority to settle the lawsuit. This resolution indicates such authorization.
Mr. Pyles moved, seconded by Mr. Coleman, that the Board adopt the following resolution:
RESOLUTION
WHEREAS, on or about February 21, 2013 the U.S. Department of Justice contacted the Augusta County Electoral Board informing this Board that it was investigating complaints it had received concerning polling places in Augusta County being inaccessible to persons with disabilities; and WHEREAS, representatives from the U.S. Department of Justice, together with the members of the Augusta County Electoral Board inspected every voting precinct in Augusta County on July 1, and July 2, 2013; and WHEREAS, on or about May 13, 2015 the U.S. Justice Department contacted the Augusta County Electoral Board citing deficiencies in accessibility for people with disabilities at 21 of 25 of the County’s voting precincts; and WHEREAS, a team of County officials developed both temporary and permanent measures to address the deficiencies in accessibility for people with disabilities at the County’s voting precincts that were approved by the U.S. Department of Justice.
NOW THEREFORE, be it resolved that County Attorney, Patrick J. Morgan, is authorized by the Augusta Board of Supervisors, to negotiate and execute a Consent Decree to amicably settle United States v. Augusta County – Civil Action No. 5:15-CV-00077.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
AUGUSTA COUNTY FIRE PROTECTION DESIGN POLICY
The Board considered recommended revisions of the Augusta County Fire Protection Design Policy.
Mr. Fitzgerald advised that the Fire Protection Design Policy had been revised in April 2015. In December, he received comments from ACSA to revise certain items:
1. Fire Hydrants – Clarification to follow the standards and specifications of the Policy and the Augusta County Service Authority Design and Construction Standards.
2. Elimination of “dry hydrants” paragraph which was redundant because of another paragraph in the Policy.
3. Section viii – Clarification of the location of hydrants to be “behind the ditch line”.
4. Section xi – a dry fire hydrant “or other means of fire protection” may be required.
5. Item B – used ACSA instead of “Augusta County Service Authority”.
6. Page 4, Item v., spelled out “outside screw and yoke” (OS&Y) for clarity.
Mr. Fitzgerald noted that a public hearing is not required.
Mr. Coleman moved, seconded by Dr. Pattie that the Board approve the recommendations.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
PROFESSIONAL SERVICES
The Board considered procurement of Architectural and Engineering Services.
Jennifer Whetzel, Deputy County Administrator, reported that County Staff, including Community Development, the Assistant to the County Administrator, Parks and Recreation and Economic Development have been in a process of interviewing companies that submitted proposals related to the following categories of Professional Engineering:
1. Category 1 (Small Projects) a. EGS & Associates b. Balzer & Associates c. A. Morton Thomas 2. Category 2 (Transportation and Related Studies and Services) a. Timmons Group b. A. Morton Thomas c. Anderson & Associates 3. Category 3 (Economic Development Services) a. Timmons Group b. Lineage Architects c. Balzer & Associates 4. Category 4 (Architectural Services) a. Lineage Architects b. Moseley Architects c. Frazier and Associates These term contracts would allow, as projects would arise within the County, for staff to look to who was awarded the contract and select a vendor that has already been established. This would save time in procuring small projects when they occur. A list of the consultant firms, by each Category, had been provided to the Board. The contract would be for one year, with the opportunity of four one-year renewals.
Dr. Pattie moved, seconded by Mr. Kelley, that the Board approve the recommendations.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
FIRE AND RESCUE GRANTS
The Board considered the following grants:
1. Assistance to Firefighters Grant (AFG)
2. Burn Building Repair Grant
Fire Chief Carson Holloway advised that the purpose for the Assistance to Firefighters Grant (AFG) is to enhance, through direct financial assistance, the health and safety of the public and firefighting personnel and to provide a continuum of support for emergency responders regarding fire, medical, and all hazard events. He recommended re-applying for the Self-Contained Breathing Apparatus (SCBA) grant to replace existing equipment that has exceeded a life expectancy of 10 years. He noted that he had applied for a similar grant last year and was unsuccessful. The total amount of the grant applied for is $1,000,000; of that the County would share 10%.
Mr. Pyles moved, seconded by Mr. Shull, that the Board authorize staff to apply for the Assistance to Firefighters Grant.
Funding Source: Account #80000-8057 $100,000 (10%) Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
* * *
Fire Chief Holloway explained that the second grant is for the Virginia Department of Fire Programs to assist localities with the repair, renovation, and construction of burn building facilities. The purpose of the Burn Building Grant is to allow for a funding source to make repairs to existing facilities in order to keep the building operational and in compliance.
The objective of this request is to replace five interior burn room doors, one exterior door and several damaged Padgenite burn tiles in the Burn Building facility on Technology Drive. He would like to request a grant in the amount of $19,616. The grant award will cover 72% of the total ($14,123.52), leaving a total of $5,483.48 (28%) as the County share.
Mr. Pyles asked how often was the building used. Fire Chief Holloway said it was used quite often last year. He was unable to provide an exact number. He noted there had been at least 3 Career burns and 4 Volunteer burns. He added that there are weekend classes held, also. They utilize the tower and the grounds for hazardous material training and other issues. Mr. Pyles asked any adjoining localities requested the use of the building. Fire Chief Holloway indicated that other localities have used it and they usually trade off instructors.
Mr. Shull moved, seconded by Mr. Pyles, that the Board authorize staff to apply for the Burn Building Repair Grant.
Funding Source: Account #80000-8059 $5,483.48 (28%) Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
SHENANDOAH VALLEY CENTER FOR INNOVATION AND ENTREPRENEURSHIP
The Board considered a letter of support for the Shenandoah Valley Center for Innovation and Entrepreneurship.
Amanda Glover, Economic Development Director, reported that she had received a request from Rockingham County to provide a letter of support for a center they are hoping to create known as the Shenandoah Valley Center for Innovation and ‘Entrepreneurship. Background information had been provided in the Agenda Package,
SHENANDOAH VALLEY CENTER FOR INNOVATION AND ENTREPRENEURSHIP
which included a rendering and a building layout. The reason for this letter of support is that Rockingham County is seeking State funding for this project. Mr. Fitzgerald added that the First Floor Plan had been inadvertently left out of the Agenda Package and was attached to tonight’s agenda.
Mr. Coleman expressed that this request is only to provide a letter of support for Rockingham County to create the center, NOT financial support.
Mr. Shull asked if costs had been mentioned. Chairman Bragg said estimates were included in the package. Mr. Fitzgerald added that the Capital construction was estimated $8-9 million; Equipment, with building infrastructure is estimated $1-1.5 million; and the on-site operations and support is estimated $500.00 annually. Mr. Shull asked how many localities have provided support. Ms. Glover said they have sought support from the 12 localities that are within the Shenandoah Valley Partnership footprint as well as the towns specifically in Rockingham County. She did not have a total of who has provided support letters. She knew that Staunton, Waynesboro and Bridgewater have provided letters.
Dr. Pattie suggested that this be added to the “List of things Augusta County has done for Rockingham County”.
Dr. Pattie moved, seconded by Mr. Shull, that the Board approve the request.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
WAIVERS/VARIANCES
1. Gardner fire flow waiver.
Mr. Fitzgerald reminded the Board that it had previously granted Dr. Gardner a waiver for a lot that was on the corner (property displayed on overhead) in Weyers Cave across from the apartments (August 26, 2015). He noted that this lot is adjacent to the one recently approved and Dr. Gardner plans to combine the lots to make it one parcel.
A site plan has been submitted for the Farmers Market. Dr. Gardner was available to answer questions. An updated letter from the engineer was attached to tonight’s agenda.
Mr. Pyles asked if Mr. Garber had made any comments about this waiver. Mr. Fitzgerald said that he had not.
Dr. Pattie asked what the completion date was. Dr. Gardner hoped it to be completed sometime in the spring if the site plan is approved.
Dr. Pattie moved, seconded by Mr. Kelley, that the Board approve the request.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
CONSENT AGENDA
Mr. Coleman moved, seconded by Mr. Pyles, that the Board approve the consent agenda as follows:
MINUTES
Approved minutes of the following meetings:
• Regular Meeting, Wednesday, December 9, 2015
CLAIMS
Approved claims paid since December 9, 2015.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
AUGUSTA COUNTY SERVICE AUTHORITY – APPOINTMENT
Dr. Pattie moved, seconded by Mr. Coleman, that the Board accept Dr. Pattie’s resignation and appoint Dr. Andrew C. Middleton to serve on the Augusta County Service Authority, to begin immediately and to expire June 30, 2016.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
* * *
Mr. Coleman: Creative Works Farm Camp Light – distributed a brochure to the Board. This program provides services and summer camp experiences to mentally and physically challenged children, at risk youth, foster children and their families. The brochure indicated their current needs and asked for Board input on how to meet those needs.
Mr. Pyles: Pipeline “Informational” meeting – Wednesday, January 20th, at the Government Center at 7:00 p.m.
Mr. Shull:
1. Bypass Route 262 – Because of the recent accidents, he suggested that VDOT review safety issues. Suggested widening the road and placing a guard rail in the middle. Mr. Pyles added that there was also a problem with the ramps causing a merging problem. Visibility is also a problem. He agreed that a divider may be necessary. Mr. Fitzgerald said that there are problems other than just the ramps. He suggested that a rumble strip on the center line may be a consideration.
2. Mt. Herman Road traffic – Because of the new bridge built in Rockbridge County, more traffic is occurring on Mt. Herman Road – asked if a Traffic Study should be done.
Chairman Bragg:
1. VACo training – “Well worth attending!” Learned that #13 on Rules of Procedure that the Board just approved regarding electronical meetings could only be used twice a year per person unless declared medical.
2. Valley Vo-Tech Ribbon Cutting – Dominion Solar, at 9:00 a.m.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Spottswood/Raphine Ruritan Club – roof replacement will be discussed at the January Staff Briefing.
2. Route 616 Public Hearing, held on December 16th – information distributed to Board.
3. MPO Technical Advisory Committee (TAC) Mr. Coleman moved, seconded by Mr. Shull, that the Board appoint Jeffrey VanFossen to serve as an alternate on the MPO Technical Advisory Committee (TAC).
Mr. Pyles asked about the status of Doug Wolfe. Mr. Fitzgerald said that he was on Active Duty and will not return until Spring 2017. Mr. Pyles asked that the County keep Mr. Wolfe in mind as far as bonuses/raises.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Mill Place Commerce Park B) Ladd Elementary School Sale On motion of Dr. Pattie, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Kelley, Shull, Coleman, Bragg and Pyles Nays: None
Absent: Garber
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Kelley, Coleman, Bragg, Shull and Pyles NAY: None
ABSENT: Garber
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
CHIEF ELECTED OFFICIAL FOR THE SHENANDOAH VALLEY CHIEF
ELECTED OFFICIALS CONSORTIUM – APPOINTMENT
Mr. Coleman moved, seconded by Mr. Shull, that the Board reappoint Tracy C. Pyles, Jr., as the Chief Elected Official for the Shenandoah Valley Chief Elected Officials Consortium, for a term to expire December 31, 2016.
Vote was as follows: Yeas: Pattie, Kelley, Shull, Coleman, Bragg and Pyles Nays: None
Absent: Garber
Motion carried.
ADJOURNMENT
There being no other business to come before the Board, Dr. Pattie moved, seconded by Mr. Pyles, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Coleman, Bragg, Kelley and Pyles Nays: None
Absent: Garber
Motion carried.
Chairman County Administrator
h:1-13min.16
