Staff Briefing Meeting – September 24, 2012
Staff Briefing Meeting, Monday, September 24, 2012, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Melissa Meyerhoeffer, Assistant Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 24, 2012, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 237th year of the Commonwealth….
VDOT ROADS
1. The Board discussed the VDOT status report of August 20, 2012, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board discussed the Metropolitan Planning Organization Boundary Map.
The Board authorized placing on the September 26, 2012, regular agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development status report of August 20, 2012, staff briefing meeting. David Mowen, Senior Vice President for Business and Finance of Mary Baldwin College, presented master plan for the new Murphy Deming Medical College in Fishersville.
The Board accepted monthly report as information.
FIRE AND RESCUE
1. The Board discussed the Fire and Rescue status report of August 20, 2012, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board continued discussion regarding carryover topics from Board’s August 29th and September 12th meetings:
a. SAFER Deployment proposal with Waynesboro (WFAC) option b. Career Chief (Title 27) resolution, as revised c. New Hope Ambulance purchase Funding Sources: Beverley Manor Infrastructure Account #80000-8011-59 $19,000 Middle River Infrastructure Account #80000-8012-73 19,000 $38,000 The Board authorized placing all three items on the September 26, 2012, regular agenda for consideration.
COMPREHENSIVE PLAN – 2012 ANNUAL SCORECARD
The Board received a presentation of the Comprehensive Plan – 2011 Annual Scorecard.
The Board accepted presentation as information.
BUFFALO GAP MUSIC BOOSTERS – RABIES CLINIC
The Board discussed request to hold a rabies clinic on October 6, 2012, at Buffalo Gap High School, for the purpose of vaccination of cats and dogs from rabies as a fundraiser for the school’s music program.
The Board authorized placing on the September 26, 2012, consent agenda for consideration.
BERRY FARM INVITATION FOR BID
The Board discussed issuing Invitation for Bid for cutting of marketable timber at Berry Farm (North River District).
The Board authorized placing on the September 26, 2012, consent agenda for consideration.
WAIVERS/VARIANCES
The Board discussed the State at Ana Marie.
The Board authorized placing on the September 26, 2012, regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Beyeler: Bridge Naming Signage – The Board authorized proceeding with drafting of appropriate resolution for submittal to VDOT.
Mr. Pattie: Mount Solon Generator – Funding Source: North River Infrastructure Account #80000-8013-38 – $550.
The Board authorized placing on the September 26, 2012, regular agenda for consideration.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Community Centers – County Administrator distributed FY2012-13 allocations for Recreation Centers.
2. Valley Community Services Board – Press Release regarding closure of New Hope Regional Detoxification Center distributed to the Board.
3. Announced regional prescription, over-the-counter and pet medicines disposal event – Saturday, September 29th – 10:00 a.m. – 2:00 p.m.
CLOSED SESSION
On motion of Mr. Moore, seconded by Mr. Karaffa, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion concerning the disposition of real property where discussion in open session would adversely affect the bargaining position or negotiating strategy of the public body]:
A) Regional Jail (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(6) [discussion or consideration of the investment of funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected.]:
A) Route 636 relocation (4) the procurement exemption under Virginia Code § 2.2-3711(A)(30) [discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, as permitted under subsection (A)(30)]:
A) Legislative Liaison On motion of Mr. Beyeler, seconded by Mr. Pattie, the Board came out of closed Session.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H9-24sbmin.12
