Staff Briefing Meeting – September 23, 2019

Staff Briefing Meeting, Monday, September 23, 2019, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Carolyn S. Bragg-Vice Chairman
Michael L. Shull
Wendell L. Coleman
Pam L. Carter
G. L. “Butch” Wells
Marshall W. Pattie
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Misty Cook, Director of Finance
James R. Benkahla, County Attorney

ABSENT: Gerald W. Garber, Chairman

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 23, 2019, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 244th year of the Commonwealth….

VDOT ROADS

1) Don Komara, Residency Administrator, discussed the VDOT status report of September 23, 2019.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

Rebecca Castle, Marketing, discussed the Economic Development monthly report of August, 2019.

The Board accepted the monthly report as information.

FIRE AND RESCUE

David Nichols, Fire Chief, discussed the Fire and Rescue monthly report of August, 2019.

The Board accepted the monthly report as information.

VERONA ELEMENTARY SCHOOL LEASE AGREEMENT

Candy Hensley, Assistant to the County Administrator, discussed the Verona Elementary School lease agreement.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

TRANSPORTATION ALTERNATIVE PROGRAM

Doug Wolfe, County Engineer, discussed the Transportation Alternative Program Resolution for the Verona pedestrian project.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

DUPONT-WAYNESBORO NATURAL RESOURCE DAMAGE ASSESSMENT

AND RESTORATION SETTLEMENT

Doug Wolfe, County Engineer discussed the resolution endorsing the recreational fishing access grant application.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

LEGISLATIVE SERVICES CONTRACT RENEWAL

Jennifer Whetzel, Deputy County Administrator, discussed contract renewal.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

AUGUSTA COUNTY COURTHOUSE

Ms. Whetzel discussed the agreement for purchase of property.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

STUARTS DRAFT PARK

Ms. Whetzel discussed infrastructure funding for scope of work/design of sun shades.

Funding Source: South River Infrastructure 80000-8016-94 $4,000.00 The Board authorized placing on the September 25, 2019 regular meeting agenda.

RIDGEVIEW DRIVE SIGNAGE

Timothy Fitzgerald, County Administrator, discussed funding for Ridgeview Drive digital speed limit signs.

Funding Source: South River Infrastructure 80000-8016-93 $10,000.00 The Board authorized placing on the September 25, 2019 regular meeting agenda.

PLANNING COMMISSION/PUBLIC HEARING

John Wilkinson, Director of Community Development, discussed the following:

1) Proposed conservation easement for David Lee or Patricia F. Simmons (tax map 004-48A and 004-100) for property within ½ mile of Augusta County owned Natural Chimneys Park. The Planning Commission recommends approval.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

2) The following ordinance amendments for public hearing :

a) Chapter 15. Nuisances. Article I. Noise Control b) Article XIV. Manufactured Home Subdivision (MHS) Districts.

The Board authorized advertising for public hearing.

3) Short-term rental ordinance amendments.

The Board authorized placing on the September 25, 2019 regular meeting agenda.

WAIVERS –NONE

MATTERS TO BE PRESENTED BY THE BOARD — NONE

MATTERS TO BE PRESENTED BY STAFF

1) VACo Conference is November 10-12 2) VACo Region 9 meeting 3) Hazardous Waste Day 4) Board voting at the conference

CLOSED SESSION

On motion of Ms. Carter, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

a) Boards and Commissions-DSS Advisory Board, Youth Commission, Ag Industry Board, Economic Development Authority, Blue Ridge Criminal Justice Board, CAP-SAW, Solar Committee (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.

(3) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

a) Mill Place Commerce Park b) Augusta County Courthouse On motion of Mr. Shull, seconded by Ms. Carter, the Board came out of Closed Session.

Vote was as follows: Yeas: Bragg, Wells, Shull, Coleman, Pattie and Carter Nays: None

Absent: Garber
Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

Yeas: Bragg, Wells, Shull, Coleman, Pattie and Carter Nays: None

Absent: Garber
Motion carried.

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Dr. Pattie moved, seconded by Ms. Carter, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Coleman, Bragg, Wells, Shull, Pattie and Carter Nays: None

Absent: Garber
Motion carried.
Chairman County Administrator
H9-23sbmin.19