Staff Briefing Meeting – September 20, 2010

Staff Briefing Meeting, Monday, September 20, 2010, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 20, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….

CLOSED SESSION

On motion of Mr. Shifflett, seconded by Mr. Beyeler, the Board went into closed session pursuant to:

(1) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Pending Industrial Prospects On motion of Mr. Beyeler, seconded by Mr. Pyles, the Board came out of closed Session.

Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell Shifflett, Pyles and Coleman Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Coleman, Garber, Sorrells, Shifflett, Howdyshell, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ROADS

The Board discussed the following:

VDOT status report of August 23, 2010 staff briefing meeting The Board accepted report as information.

SHENANDOAH VALLEY REGIONAL AIRPORT

The Board discussed resolution related to borrowing of funds to construct improvements at the Airport.

The Board authorized placing on the September 22, 2010 consent agenda for consideration.

2011 LEGISLATIVE ISSUES

The Board discussed 2011 General Assembly legislative issues.

The Board authorized placing on the September 22, 2010 regular agenda for consideration.

INFRASTRUCTURE/PARKS AND RECREATION MATCHING GRANTS ACCOUNT

STATUS – FY10-11

The Board discussed additions/deletions to Infrastructure and Recreation Accounts.

The Board authorized placing on the September 22, 2010 regular agenda for consideration.

SCHOOL CAPITAL PROJECTS

The Board received a presentation of Capital Improvements Program (CIP) Phase VI.

The Board authorized placing on the September 22, 2010 regular agenda for consideration.

FIRE AND RESCUE MASTER PLAN

The Board received a presentation by Supervisor Pyles.

The Board accepted presentation as information.

RURAL PRESERVATION DISTRICT

The Board discussed a request to create a new zoning district which would allow for the clustering of residential lots while sustaining the viability of agriculture.

The Board authorized staff to draft ordinance and present before the Board at its October 25, 2010 Staff Briefing for discussion.

PLANNING COMMISSION ITEMS

1. COUNTY OF AUGUSTA BOARD OF SUPERVISORS, COMMERCE PARK

LEASING, L.C., AND MILL PLACE OFFICE PARK, L.C. – REZONING

Discuss a request to rezone from General Business with proffers and General Industrial to Planned Commerce with proffers approximately 342 acres owned by County of Augusta Board of Supervisors, Commerce Park Leasing, L.C., and Mill Place Office Park, L.C., located in the southwest quadrant of the Interstate 81/Laurel Hill Road (Route 612) Interchange. The Planning Commission recommends approval with proffers.

The Board authorized placing on the September 22, 2010 public hearing agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Coleman: Requested Preston Yancey update. Fire Chief Holloway and John C. McGehee, Assistant County Administrator, reviewed progress report.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Circuit Court improvements – Briefed Board on request for two minor projects at the courthouse:

a. Separation of male/female detention area which would include adding new ingress/egress.

b. Renovation of second floor public restrooms.

Anticipated cost for improvements: $20,000 from County’s CIP Capital Account #80000-8198.

2. Health Insurance – Briefed Board on status of SAW Consortium negotiations.

The negotiated increase will be less than was budgeted for FY10-11. Staff recommended that the County use savings to offset dependent care coverage increase. The Board authorized placing on the September 22, 2010 regular agenda for consideration.

3. Ordinance Priority List – Community Development staff presented Zoning and Subdivision Ordinance Amendments Priority List. The Board authorized placing on the September 22, 2010 regular agenda for consideration.

4. Fire and Rescue Agreement – John McGehee indicated that the draft agreement is still a work in progress and recommended that the County release the first quarter revenue recovery reimbursements to Volunteer agencies pending approval of agency agreements. The Board authorized placing on the September 22, 2010 regular agenda for consideration.

5. Stoney Creek Dam – Briefed Board that the dam inspection identified problems with residents using golf carts and ATVs causing erosion to dam abutments and recommended enforcing State Code relating to all terrain and off-road vehicles.

Indicated working with Supervisor Sorrells and Sheriff’s Department to identify appropriate signage to allow for enforcement. Once costs are identified, will come back to Board to fund from Riverheads Infrastructure Account.

ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Pyles, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H9-20sbmin.10