Staff Briefing Meeting – October 21, 2013
Staff Briefing Meeting, Monday, October 21, 2013, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Jeffrey A. Moore, Chairman
Larry J. Wills, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Tracy C. Pyles, Jr.
Michael L. Shull
Jennifer M. Whetzel, Director of Finance
Timmy Fitzgerald, Director of Community Development,
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, October 21, 2013, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….
VDOT ROADS
1. The Board discussed the VDOT status report of September 23, 2013, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board discussed the FY2015 Revenue Sharing Program.
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
3. The Board discussed Route 636 – Bikeway/Pedestrian Extension (80/20).
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
4. The Board discussed Scholastic Way Extension (80/20).
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
5. The Board discussed the upcoming VDOT Interstate-Primary System Six-Year Plan Hearing.
The Board authorized placing “Priority List” on the October 23, 2013, regular agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report.
The Board accepted monthly report as information.
FIRE AND RESCUE
1. The Board discussed the Fire and Rescue status report of September 23, 2013, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board discussed Fire and Rescue Equipment Grant recommendations.
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
QUARTERLY FINANCIAL REPORT
The Board received a report by staff. A PowerPoint presentation of FY2013-14 budget status was given which included an update on the Greenville Sewer Project and Route 636 Project.
The Board accepted report as information.
RECYCLING COMMITTEE REPORT
The Board discussed by-laws and mission.
Candy Hensley, Augusta County Liaison, began discussion to include current Committee activities. Marty Siebken, Chairman, solicited Board input. Supervisor Shull (Recycling Committee Board Liaison) supported the change and time for committee meetings from monthly to bi-monthly (third Monday) and start time of meeting from 4:00 p.m. to 7:00 p.m. Supervisor Shull also supports efforts by the Committee and feels the Committee is headed in the right direction.
The Board made the following suggestions: Place more information on the message boards at the compactor sites including information on life of the landfill, costs to recycle and the benefits of recycling. This information could be placed on signs at the landfill as well.
The Board accepted report as information and endorsed the continued efforts of the Recycling Committee.
2014 PROPOSED HOLIDAY SCHEDULE
The Board discussed proposed 2014 Holiday Schedule.
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
CENTERVIEW DRIVE (MILL PLACE)
The Board discussed culvert/drainage improvement estimate.
The Board authorized placing on the October 23, 2013, regular agenda for consideration.
WAIVERS/VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Wills: Legislative Dinner – tonight at 5:45 p.m.
The Board authorized placing the 2014 Legislative Priorities, as revised, on the October 23, 2013, regular agenda for consideration.
Mr. Beyeler:
1. Mill Place bush hogging – requested that staff come forward in November with a plan.
2. Ordinance Committee Revisions – submitted to the Board and asked that it be discussed further on the October 23, 2013, regular agenda.
Mr. Karaffa: Ordinance Committee – As a member, expressed his difference of opinion with Supervisor Beyeler as it relates to water and sewer.
Chairman Moore: Hospital Funding – Briefed Board regarding a possible change in hospital funding status due to a change from rural to metropolitan status.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Parks and Recreation – School Agreement – Noted that current agreement regarding joint use of school facilities, i.e., including Clymore, Stuarts Draft and Churchville Elementary Schools and Wilson Middle School is being updated to include the new/renovated Wilson Elementary School.
2. Shenandoah National Park Closing – noted that, while the Park has reopened, a number of communities nationally are working on “contingency plans” in the event of future federal budgetary closures. Some states and/or regional/localities are considering interim funding to keep parks opened during federal furloughs.
3. Virginia Tech Extension Programs – reviewed with Board current programs scheduled for this fall: Producing and Marketing Quality Grass-fed Beef; 2013 Small Ruminant School; Electric Fence Program and Fall-Grazed Cover Crops.
4. Fire and Rescue – Fire Chief Carson Holloway indicated that the Board Emergency Services Committee has requested that the Volunteer Reimbursement Program topic be withdrawn from Wednesday, October 23rd, agenda and placed on pending list for future consideration.
5. Stuarts Draft Diamond Club Request – briefed Board for project funding request from Stuarts Draft Diamond Club for replacement of press box stairs.
Supervisor Beyeler indicated that four other Supervisors have indicated their willingness to share expenses.
The Board authorized placing on the Wednesday, October 23, 2013, regular agenda for consideration.
CLOSED SESSION
On motion of Mr. Wills, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) TIC
B) Craigsville Rescue (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Economic Development Pending Prospect(s) (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Greenville Sewer B) Mary Baldwin On motion of Mr. Shull, seconded by Mr. Pattie, the Board came out of closed Session.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H10-21sbmin.13
