Staff Briefing Meeting – November 25, 2013

Staff Briefing Meeting, Monday, November 25, 2013, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Jeffrey A. Moore, Chairman
Larry J. Wills, Vice-Chairman
David R. Beyeler
Marshall W. Pattie
Michael L. Shull
Jennifer M. Whetzel, Director of Finance
Timmy Fitzgerald, Director of Community Development,
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

ABSENT: David A. Karaffa
Tracy C. Pyles, Jr.

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 25, 2013, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

VDOT ROADS

1. The Board discussed the VDOT status report of October 21, 2013, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board received a presentation of the Crozet Tunnel Status Report.

The Board accepted report as information.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of October 21, 2013, staff briefing meeting.

The Board accepted monthly report as information.

FIRE AND RESCUE

1. The Board discussed the Fire and Rescue status report of October 21, 2013, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed options for Volunteer Funding Formula.

The Board authorized placing on November 26, 2013, regular agenda for consideration. Staff presented analysis for revenue recovery based on current County model vs. Rockingham model.

SHENANDOAH VALLEY SOCIAL SERVICES ANNUAL REPORT

The Board received a report by staff.

The Board accepted report as information.

STORMWATER MANAGEMENT ORDINANCE

The Board discussed Stormwater Management Resolution, draft Ordinance and timetable for implementation.

The Board authorized placing resolution requesting State for a one-year extension on the November 26, 2013, regular agenda for consideration.

MILL PLACE STORMWATER MANAGEMENT

The Board discussed design services related to construction of Stormwater Management facility as identified in Mill Place Commerce Park Master Plan.

Funding Source: Economic Development CIP Account #80000-8145 $18,100 The Board authorized placing on the November 26, 2013, regular agenda for consideration.

WILSON SCHOOL COMPLEX

The Board discussed acceptance of surplus parcel.

The Board authorized placing on the December 11, 2013, regular agenda for consideration. Board requested staff to look into Brownfield grant funding for site and determine if more beneficial for schools to apply vs. County. Staff was also requested to work with WWRC and Schools (Head Start) regarding buildings and grounds maintenance agreements.

PLANNING COMMISSION

1. Ordinance Amendments – Water and Sewer The Board discussed an ordinance to adopt Section 24-0.1 to amend Sections 21-7 and 24-1 to repeal and reenact Section 24-21, and to repeal Sections 24-22 and 25-505 of the Augusta County Code clarifying water and sewer requirements. The Planning Commission recommended approval of the amendments to Augusta County Code Section 21-7 Water and Sewer Generally and recommends that Section 25-505 of the Augusta County Code be repealed. The Planning Commission is not an advisory body for matters contained in Chapter 24 of the Augusta County Code.

The Board authorized placing on the November 26, 2013, public hearing agenda for consideration. County Attorney was requested to consider language for allowing waiver and/or special permit for Industrial water hook-ups.

2. Comprehensive Plan Update The Board accepted staff report timeline as information.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Wills:

1. Boards and Commissions appointees – Vice-Chairman (Boards and Commissions Liaison) recommended that all Magisterial District Board and Commissions appointees cue into July 1st cycle with staggered terms. Board took under advisement.

2. Reassessment Update information distributed to Board.

Chairman Moore: Discussed Valley Recycling railroad siding project. Board reaffirmed basing County participation on reimbursement basis after project completed and accepted by State.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. VRS rates – briefed Board on status of FY14-15 rates.

2. School Composite Index funding for FY14-16. Noted that Board has supplemented school base funding the last two fiscal years to offset FY2013 and 2014 increases. With decrease this supplemental could be reduced $500,000 +/- next fiscal year.

3. Mill Place Bush Hogging Status report – Current lease cancelled for Mill Place and Berry Farm. Staff will be rebidding Berry Farm farm lease with hope that revenue will offset Mill Place bush hogging expenses. With Shamrock and recent land sales, the viability of continuing farming leases at Mill Place questionable.

4. Drug lab clean-up Ordinance – The Board authorized placing on November 26, 2013 regular agenda for authorization to advertise ordinance.

Chairman County Administrator H11-25sbmin.13