Staff Briefing Meeting – November 23, 2020
Staff Briefing Meeting, Monday, November 23, 2020, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald Garber, Chairman
Pam L. Carter, Vice-Chair
Butch Wells
Michael L. Shull
Scott Seaton
Jeffrey Slaven
Steven Morelli
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Senior Planner
Misty Cook, Finance Director
James Benkahla, County Attorney
VIRGINIA: | At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 23, 2020, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 245" year of the Commonwealth…
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VDOT ROADS
a. Don Komara, Residency Administrator, discussed the VDOT status report of November 23, 2020.
The Board accepted the report as information.
b. John Wilkinson, Director of Community Development, discussed the street addition for Bridgeport Phase 2, Section 1a and 1b.
The Board authorized placing on the November 24, 2020 Consent Agenda.
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ECONOMIC DEVELOPMENT
Nick Grow, Economic Development Project Manager, discussed the following:
1) The Economic Development monthly report of October 2020.
The Board accepted the monthly report as information.
2) The Stable Craft Brewing AFID Performance Agreement Extension.
The Board authorized placing on the November 24, 2020 regular meeting agenda.
3) The Hershey Chocolate of Virginia Performance Agreement.
The Board authorized placing on the November 24, 2020 regular meeting agenda.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shull moved, seconded by Ms. Carter that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
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FIRE AND RESCUE
a. Dr. Laura Kornegay, Virginia Health Department, gave an update on COVID- 19.
b. David Nichols, Fire Chief, discussed the Fire and Rescue monthly report of October 2020.
The Board accepted the report as information.
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QUARTERLY FINANCIAL REPORT
Misty Cook, Director of Finance, discussed the Quarterly Financial Report.
The Board accepted the report as information.
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DOOMS WATER SYSTEM IMPROVEMENTS
William Monroe, Service Authority, discussed the Dooms water system project improvement The Board accepted for information.
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LEGISLATIVE PACKAGE
Jennifer Whetzel, Deputy County Administrator, discussed the draft of the Legislative Package.
The Board authorized placing on the November 24, 2020 regular meeting agenda.
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COUNTY ORDINANCE
James Benkahla, County Attorney, discussed an ordinance to provide a lump sum bonus to all full time employees, part time employees included in the County's pay and classification plan, and Constitutional Officers and their employees.
Timothy Fitzgerald, County Administrator, informed the Board that there were four part- time firefighters that had worked over 560 hours during the time frame in which bonuses are being given. 560 hours is the average number of hours that budgeted part-time employees worked during the same timeframe. Mr. Fitzgerald recommends that these four part-time firefighters receive the $1,250.00 bonus given due to the fact that they have worked similar number of hours. The Board concurred with Mr. Fitzgerald’s recommendation.
The authorized placing on the November 24, 2020 regular meeting agenda.
PLANNING COMMISSION/PUBLIC HEARING
Ms. Tate discussed the following:
a. An ordinance amendment-Chapter 19-Service Charges and Permit Fees.
An ordinance amendment-Chapter 25-Solar Energy Systems. The Planning —S_—_————eEEEE—E—E———EEEE eee b. Commission recommends approval of the amendments, except for the amendment to reduce the community meeting notification from a 1 mile perimeter to a % mile perimeter.
c. The Master Plan and Zoning document amendment for Spring Lakes at the Woodlands.
The authorized placing all of the above items on the November 24, 2020 regular meeting agenda.
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WAIVERS -NONE
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MATTERS TO BE PRESENTED BY THE BOARD –NONE
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MATTERS TO BE PRESENTED BY STAFF
Mr. Fitzgerald discussed the following:
1)RFP verses the Houston Galviston contract.
2)SAW Resolution regarding COVID-19 a ed
CLOSED SESSION
On motion of Ms. Carter, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711 (A) (1) {discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions: Youth Commission, Economic Development Authority, Ag & Forestal ODist., Planning Commission, , Ag Ind.
Brd., Recycling, (2) the real property exemption under Virginia Code § 2.2-3711 (A) (3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
a) Augusta County Courthouse (3) the economic development exemption under Virginia Code § 2,2-3711 (A) (5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development kk ee eR RR ee On motion of Mr. Shull, seconded by Ms. Carter, the Board came out of Closed Session.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
a ed The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
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