Staff Briefing Meeting – November 23, 2015
Staff Briefing Meeting, Monday, November 23, 2015, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Michael L. Shull, Chairman
Carolyn S. Bragg Vice-Chairman
Jeffrey A. Moore
Marshall W. Pattie (via electronically)
Tracy C. Pyles, Jr.
G. L. “Butch” Wells
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Jennifer Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 23, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….
SPECIAL MATTERS:
Because of personal business, Dr. Pattie was unable to attend today’s meeting.
A) Entertain motion to consider Supervisor Pattie’s request to attend Board meeting electronically.
Ms. Bragg moved, seconded by Mr. Moore, that the Board allow Dr. Pattie to participate in today’s meeting electronically.
Vote was as follows: Yeas: Bragg, Shull, Wells, Wills, Moore and Pyles Nays: None Motion carried.
Pursuant to Virginia Code § 2.2-3708.1(A) (2), Dr. Pattie joined the meeting by telephone.
VDOT ROADS
The Board discussed the VDOT status report of October 26, 2015, staff briefing meeting.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of October 26, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
FIRE AND RESCUE
1. The Board discussed the Fire and Rescue monthly report of October 26, 2015, staff briefing meeting.
The Board accepted the monthly report as information.
2. The Board discussed New Hope Agreement The Board authorized placing on November 24, 2015 consent agenda for consideration.
3. The Board discussed Fire Aerial Purchase.
The Board authorized placing on December 9, 2015 regular agenda for consideration.
FIRE AND RESCUE EQUIPMENT GRANT PROGRAM
The Board discussed Committee’s recommendations as it relates to Equipment Grant requests from the following agencies:
Agency Request Recommendation Funding Source Churchville F&R $65,763.00 $35,000.00 80000-8152 Riverheads Vol. $14,430.25 $ 9,550.25 80000-8152 Dooms Vol. $26,000.00 $11,000.00 80000-8152 The Board authorized placing on the November 24, 2015 regular agenda for consideration.
WEYERS CAVE VOLUNTEER FIRE COMPANY
The Board discussed 25% match for recommended roof repair.
Funding Source: Middle River Infrastructure Account #80000-8012-90 $7,200 The Board authorized placing on the November 24, 2015 regular agenda for consideration.
VALLEY COMMUNITY SERVICES BOARD
The Board discussed proposed FY16 Budget and corresponding performance Contract.
The Board authorized placing on the November 24, 2015 regular agenda for consideration.
STREETLIGHT REQUEST
The Board discussed request for the installation of the following streetlights and creation of committee to evaluate request and report recommendations back to the Board (Committee consist of the appropriate Supervisor, VDOT representative, Power company representative and staff) (Wayne District):
1. Section 2 and 3 of Windward Pointe (12) The Board authorized placing on the November 24, 2015, consent agenda for consideration.
LANDFILL MANAGEMENT AGREEMENT
The Board discussed Landfill Management Agreement The Board authorized placing on the November 24, 2015, consent agenda for consideration.
DMV ANIMAL FRIENDLY LICENSE PLATES
The Board discussed allocation of funds from DMV ($1,755) to support sterilization programs for dogs and cats. This proposal will carry over to the Department of Taxation contributions of tax refunds.
The Board authorized placing on the November 24, 2015, regular agenda for consideration.
WEYERS CAVE DRAINAGE PROJECT
The Board discussed payment to ACSA for work completed on Weyers Cave Drainage Project.
Funding Source: Middle River Infrastructure Account #80000-8012-91 $37,496.90 The Board authorized placing on the November 24, 2015, regular agenda for consideration.
2016 GENERAL ASSEMBLY LEGISLATIVE PACKAGE
The Board discussed additions to the County’s draft 2016 Legislative Package.
The Board authorized placing on the November 24, 2015, regular agenda for consideration.
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pyles: Pipeline update – need hydraulic study for private wells; proposed FERC meeting with new Board (after new year). Also suggested County staff draft a response to Dominion regarding their new route modifications.
The Board authorized placing on the November 24, 2015, regular agenda for further discussion.
Chm. Shull: County’s “Best” route must address Economic Development; water and proximity to houses.
Mr. Moore: Brownfield Grant – Community involvement needed for Wilson Complex Grant (Old School Administration structures). Recommended Staff consider filing a 2016 grant proposal.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Advertisement of Planning matters – Staff reviewing options.
2. Transition meeting(s) – update given a. County Administrator appointments to be considered in January.
3. Board of Supervisors’ e-mails to be held for three years. County can possibly download to server.
4. Regional Jail – Presented Jail Costs Report findings and compared Virginia/Regional “cost per day” information as compared to Middle River Regional Jail.
5. December 9th Agenda:
a. Request for funding school construction projects b. Narrowbanding c. Fire Aerial
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Wills, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Reassessments On motion of Mr. Pyles, seconded by Ms. Bragg, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Bragg, Shull, Wells, Wills, Moore and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Wills, Wells, Moore, Pyles and Shull NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H11-23sbmin.15
