Staff Briefing Meeting – May 27, 2014

Staff Briefing Meeting, Tuesday, May 27, 2014, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Tuesday, May 27, 2014, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….

FIRE AND RESCUE

1. The Board discussed the Fire and Rescue status report of April 21, 2014, staff briefing meeting.

The Board accepted monthly report as information.

2. The Board discussed Emergency Services Department – Code revision.

The Board authorized placing on the June 11, 2014, regular agenda for consideration.

VDOT ROADS

1. The Board discussed the VDOT status report of April 21, 2014, staff briefing meeting.

The Board accepted the report as information.

2. The Board discussed the Six-Year Plan.

The Board authorized placing on the May 28, 2014, regular agenda for consideration.

3. The Board discussed Route 608 (Westgate Improvements).

The Board authorized placing on the June 11, 2014, regular agenda for consideration.

EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT

The Board discussed application of the Edward Byrne Memorial Justice Assistance Grant.

The Board placing on the May 28, 2014, regular agenda for consideration.

FARM USE

The Board discussed DMV and State Code regulations as it relates to Farm Use tags.

The Board indicated it would consider as part of Legislative Package discussion.

LEGISLATIVE PACKAGE

The Board discussed 2015 General Assembly Legislative Package. It was the consensus of the Board to add “Certificate of Farming” relating to Farm Use Tags.

The Board authorized placing on the May 28, 2014, regular agenda for consideration.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of April 21, 2014, staff briefing meeting.

The Board accepted monthly report as information.

VIRGINIA RETIREMENT SYSTEM

The Board discussed a resolution regarding election of Employee Retirement Contribution Rate. Staff recommendation to elect VRS certified rate of 12.55%.

The Board authorized placing on the May 28, 2014, consent agenda for consideration.

SCHOLASTIC WAY SIDEWALK PROJECT

The Board discussed close-out of Phase I, II and II of the Scholastic Way Sidewalk project.

Funding Source: Beverley Manor Infrastructure Account #80000-8011-74 $2,797.64 The Board authorized placing on the May 28, 2014, regular agenda for consideration.

VERONA COMMUNITY FOOD PANTRY

The Board discussed the following:

A) Bathroom/Utility Closet Project B) Draft Lease Funding Sources: Middle River Infrastructure Account #80000-8012-86 $3,000 North River Infrastructure Account #80000-8013-46 3,000 $6,000 The Board authorized placing Bathroom/Utility Closet Project on the May 28, 2014, regular agenda for consideration. The Board accepted report on Draft Lease as information and Board authorized staff to proceed.

STREETLIGHT REQUEST

The Board discussed request for the installation of the following streetlights and creation of committee to evaluate request and report recommendations back to the Board (committee to consist of the appropriate supervisor, VDOT representative, power company representative and staff) (Pastures District):

Hidy Street (3); Railroad Avenue; 109 Oak Street; 34 First Street; 15 Adam Street; Fourth Avenue (4); and 400 N. Hancock Street The Board authorized placing on the May 28, 2014, consent agenda for consideration.

BROADBAND PRESENTATION

The Board received a presentation from staff regarding status of Broadband project.

The Board accepted presentation as information and authorized staff to proceed.

AUGUSTA COUNTY COURTHOUSE

The Board discussed proposed renovation versus construction of new courthouse in Verona.

At Chairman’s suggestion, the Board authorized the County Administrator to meet with City Manager to:

A) Develop a scope of work and timeline for addressing Juvenile and Domestic Court and B) Recommendation regarding Staunton’s financial participation (percentage) with renovation/expansion project. Recommendations will be submitted at a later date.

WAIVERS/ VARIANCES

Fire flow waiver request for Tax Map 68-521, Bradley Land (Wayne District).

The Board authorized placing on the May 28, 2014, regular agenda for consideration.

Due to time restraints, the Chairman directed Staff to place the following on Wednesday’s regular agenda:

1. Virginia Regional Transit – Tax Exemption Request 2. Greenville Sewer 3. Community Development and Building Official Fees 4. Matters to be Presented by the Board 5. Matters to be Presented by Staff Chairman County Administrator H5-27sbmin.14