Staff Briefing Meeting – May 23, 2016
Staff Briefing Meeting, Monday, May 23, 2016, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Terry Lee Kelley, Jr.
Marshall W. Pattie
Michael L. Shull
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Melissa Meyerhoeffer, Director of Finance
Patrick J. Morgan, County Attorney
ABSENT: Wendell L. Coleman
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Wednesday, May 23, 2016, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….
VDOT ROADS
1. The Board discussed the VDOT status report of May 23, 2016.
The Board accepted the report as information.
2. The Board discussed the Secondary 6 Year Plan and FY 16-17 Budget.
The Board authorized placing on May 25, 2016 regular meeting agenda.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:
1. the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Pending Litigation On motion of Mr. Shull, seconded by Mr. Pyles, the Board came out of Closed Session Vote was as follows: Yeas: Bragg, Kelley, Garber, Shull, Pattie and Pyles Nays: None
Absent: Coleman
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Kelley, Shull, Pattie and Pyles NAY: None
ABSENT: Coleman
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development monthly report of April, 2016.
The Board accepted the monthly report as information.
FIRE AND RESCUE
1) The Board discussed the Fire and Rescue monthly report of April, 2016.
The Board accepted the monthly report as information.
2) The Board discussed the March 2016 round of grant requests reviewed by the Fire-Rescue Grant Committee.
The Board authorized placing on May 25, 2016 regular meeting agenda.
SHENANDOAH VALLEY SOCIAL SERVICES
Sheriff Donald Smith gave an update on his priorities and initiatives for the upcoming year.
The Board accepted the monthly report as information.
SHERIFF’S DEPARTMENT
The Board discussed the Sheriff’s Department annual report.
The Board accepted the report as information.
MS4 ILLICIT DISCHARGE DETECTION AND ELIMINATION
1) The Board discussed the Illicit Discharge Detection and Elimination Ordinance.
The Board authorized placing on May 25, 2016 regular meeting agenda.
2) The Board heard a presentation from the Friends of the Middle River.
The Board accepted the report as information.
BOARD OF ELECTIONS
The Board discussed the following items from the Board of Elections.
1) New Voting Equipment 2) Verona precinct ADA Review 3) The Board discussed the ordinance amendment to section 8-32 of the Augusta County Code to move the polling place for the Crimora voting precinct from Crimora United Methodist Church to the Hugh K. Cassell Elementary School.
The Board authorized placing on May 25, 2016 regular meeting agenda.
TIF UPDATE
The Board discussed the TIF Update given by Jennifer Whetzel, Deputy County Administrator, The Board accepted the report as information.
PROFFER LEGISLATION BRIEFING
Mr. Pat Morgan, County Attorney, presented information on the new Proffer Legislation that will be effective July 1, 2016.
The Board accepted the report as information.
PLANNING COMMISSIONS/PUBLIC HEARING
1. MARY ANN HEERSCHAP REZONING
The Board discussed a rezoning request located at 87 Reeves Road, Mt. Solon (North River District)
2. DAYCARE ORDINANCE AMENDMENT
The Board discussed an ordinance amendment to Paragraph G to 25-384 of the Augusta County Code allowing daycare centers by special use permit in General Industrial Districts.
3. PANHANDLING ORDINANCE AMENDMENT
The discussed an ordinance amendment to Article V, of Chapter 11 of the Augusta County Code, Panhandling.
The Board authorized placing on May 25, 2016 Regular Agenda.
WAIVERS/ VARIANCES -NONE
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull: Retiree Health Supplement. The supplement was eliminated in the 2015-16 Budget. He asked for Boards thought on reinstating the supplement. The Board’s consensus was to leave it as is.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. VDOT HB2 Funding Public Hearing 2. Fire/Rescue Volunteer Appreciation Picnic 3. Woodrow Wilson General Hospital Memorial Monument event 4. Courthouse Committee…..Carolyn Bragg and Terry Kelley
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Ladd B) Mill Place Commerce Park (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Prospects (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(19) [A discussion of plans to protect public safety as it relates to terrorist activity in accordance with §2.2-3711 (A)(19) of the Code of Virginia]:
A) Security On motion of Mr. Shull, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Bragg, Kelley, Garber, Shull, Pattie and Pyles Nays: None
Absent: Coleman
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Kelley, Shull, Pattie and Pyles NAY: None
ABSENT: Coleman
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H5-23sbmin.16
