Staff Briefing Meeting – May 21, 2012
Staff Briefing Meeting, Monday, May 21, 2012, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, May 21, 2012, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….
EMPLOYEE OF THE YEAR RECOGNITION
Faith Souder, Personnel Director, made the following comment:
Good afternoon. I am here today to recognize our Employee of the Year for 2011. First I will tell you a little about the program.
The Employee of the Year is a personnel recognition program established by the Board of Supervisors and County Administrator to recognize one or more employees each year for their commitment and contribution to the organization. All full-time employees except department heads are eligible. Nominations are required from department heads in the form of a letter or memorandum. The employee of the year is then selected by a panel consisting of the Assistant County Administrator, Personnel Director, and a rotating department head.
At this time I would like to recognize our Employee of the Year for 2011 – Brian Jenkins. Brian is a Sheriff’s Deputy assigned to the Criminal Investigations unit. Brian began his career at the Sheriff’s Office on April 1, 2006 as a Patrol Deputy and due to his outstanding performance as a uniformed officer he was promoted to the Criminal Investigations unit where he provides outstanding service to the citizens of Augusta County. In 2006 and in addition to his patrol duties, Brian undertook the daunting task of entering the Augusta County Sheriff’s Office in both the Virginia and National Law Enforcement Challenge program. As a result of Brian’s initial and ongoing efforts regarding the Law Enforcement Challenge, the Augusta County Sheriff’s Office has received many state and national Law Enforcement Challenge awards. As our primary grant writer, Brian is also responsible for the vast majority of grants that have been secured by the Sheriff’s Office.
Since he has untaken this added responsibility the Sheriff’s Office has been awarded $405,729.00 and has $563,112.00 pending.
Brian, we would like to recognize you for all your hard work and commitment to the Sheriff’s Office and the citizens of Augusta County.
We have one honorable mention and that is Minday Craun with the Augusta County Fire & Rescue Department. She has been instrumental in building a team concept that is essential to the volunteer and career system of service delivery we have in Augusta County. Thank you for your dedication and commitment to the County.
THE VIRGINIA SHERIFF’S INSTITUTE – SCHOLARSHIP AWARD
Dakota Tomlin received a scholarship award from The Virginia Sheriff’s Institute. Sheriff Fisher had stated in a letter of recommendation that Mr. Tomlin had “proven his commitment to law enforcement by dedicating mentorship hours to our agency. He has experienced various areas of services our agency provides and received an overwhelming positive response from the deputies with whom he worked.”
VDOT ROADS
A) The Board discussed the VDOT status report of April 23, 2012, staff briefing meeting.
The Board accepted monthly report as information.
B) The Board discussed the Six-Year Plan.
The Board authorized placing on May 23, 2012, public hearing agenda for consideration.
C) The Board discussed Route 636 – discontinuance resolution.
The Board authorized placing on May 23, 2012, consent agenda for consideration.
PPEA POLICY
The Board discussed modification to Public-Private Education Facilities and Infrastructure Act (PPEA) policy to allow for a public-private transportation project (PPTA).
The Board authorized placing on May 23, 2012 regular agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development status report of April 23, 2012, staff briefing meeting.
The Board accepted monthly report as information.
FIRE AND RESCUE
The Board discussed the Fire and Rescue status report of April 23, 2012, staff briefing meeting.
The Board accepted monthly report as information.
Fire Chief Carson Holloway discussed the following:
1. Captain – It was the consensus of the Board to proceed with restructuring to allow for filling of Captain’s position in order to implement Battalion Chief staffing.
2. ISO Resolutions – It was the consensus of the Board that the Emergency Services Officers Association review.
3. Volunteer Fire and Rescue First Right of Refusal – It was the consensus of the Board that the Emergency Services Officers Association review.
4. Highland County – Mutual Aid discussions underway.
5. PLYFD dissolution – County Attorney to follow up on status.
6. Rehab Bus . . . It was the consensus of the Board that the Emergency Services Officers Association review.
7. Volunteer Hours for Company 10 and 11 – copies distributed to Board.
8. Verona No-responses – Fire Chief to contact Volunteer agency.
MILL PLACE COMMERCE PARK STORMWATER DETENTION
The Board discussed proposed project and request for “Invitation for Bid” (Beverley Manor District).
The Board accepted report as information.
SURPLUS PROPERTY COMMITTEE REPORT
The Board discussed Surplus Property Committee report.
The Board authorized placing on the May 23, 2012 regular agenda for consideration of advertising for a public hearing on the following properties:
1) Gochenour House; 2) Summerdean Property; and 3) Augusta Springs Property.
VRS – RESOLUTIONS
Discuss resolutions required by State:
A) County Employer Contribution Rate 12.50% B) County Employee Contribution Rate 5.00% C) School Board – BOS concurrence The Board authorized placing on the May 23, 2012 regular agenda for consideration.
AUDIT PRESENTATION
The Board received a presentation, as requested by Board, on audit procedures.
The Board accepted presentation as information.
STREETLIGHT REQUEST
The Board discussed request for the acceptance of streetlights in Windward Pointe (Wayne District).
The Board authorized placing on the May 23, 2012, consent agenda for consideration.
PLANNING COMMISSION ITEMS
1. CRESCENT DEVELOPMENT – GOOSE CREEK, LLC AND SUNRISE
INVESTMENTS OF AUGUSTA COUNTY, LLC – REZONING
The Board discussed a request to rezone a total of 114 acres from Attached Residential and Limited Business to Multi-Family Residential with proffers (75.60 acres): General Business with proffers (7.60 acres): and General Agriculture with proffers (30.80 acres). The land is owned by Crescent Development – Goose Creek, LLC and Sunrise Investments of Augusta County, LLC and located in the northwest quadrant of the intersection of Goose Creek Road (Route 636) and Village Creek Drive (Route 1382) in Fishersville (Wayne District). The Planning Commission recommends approval with proffers.
The Board authorized placing on the May 23, 2012 public hearing agenda for consideration.
WAIVERS/VARIANCES
The Board discussed Franklin Holdings, LLC (Crimora Dollar General) exemption of portion of lighting ordinance (Middle River District).
The Board authorized placing on the May 23, 2012 regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Karaffa: Assessment Contract – distributed a copy to Board.
Mr. Pyles: Steve Morris Letter – Response letter and attachments will be mailed.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Memorial Plaque Ceremony – July 4th at 8:00 a.m. at the Augusta County Courthouse.
2. Law Enforcement Mutual Aid –County Attorney will be working with WWRC and Blue Ridge Community College regarding Law Enforcement Mutual Aid.
3. Head Start – County Administrator and Chairman will be submitting “endorsement” letters.
4. Natural Chimneys Extended Stay – Proposal still pending.
5. Landfill Tipping Fees – Area jurisdictions have been increasing their tipping fees and Landfill staff will be conducting an analysis and submitting recommendations to the Regional Landfill Committee.
6. Red-light Cameras – Information distributed to Board and solicited interest of Board on whether to pursue grants. Board indicated that they were not interested in pursuing.
7. Extension Agency Vacancies – Two pending vacancies – Forages and Animal Science positions. Once Blacksburg (VT) has signed off, an interview committee will be appointed. Supervisor Wills has volunteered to serve on the interview committee.
8. GART – Briefed Board on City of Staunton request regarding amending GART Agreement. Staunton is to draft agreement amendment and circulate with Augusta County and Waynesboro.
9. Grandma Moses – State Department of Historic Resources will be considering draft nomination at its Thursday, June 21, 2012 meeting. Community Development Director will be attending and solicited interest of any Board member who wished to attend.
10. Budget Revenues – Briefed Board on “pending” revenues changes:
a. Building Permit Fees – Ordinance Committee reviewing b. Community Development Fees – Ordinance Committee reviewing c. BPOL – Board directed to be placed on next Staff Briefing agenda 11.Scenic Byways – Briefed Board on Highland County proposal –Board is not interested at this time in seeking a Scenic Byway designation for Route 250.
12.Greenway Plan – Briefed Board on Parks and Recreation/Planning Commission planning session. Board of Supervisors consensus for staff to continue to work with Crescent Development/Mary Baldwin regarding proposed greenway as part of joint development project. Due to fiscal conditions, it was the consensus of the Board not to pursue a county-wide Greenway Plan at this time.
Chairman County Administrator H5-21sbmin.12
