Staff Briefing Meeting – May 20, 2019
Staff Briefing Meeting, Monday, May 20, 2019, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
Michael L. Shull
Wendell L. Coleman
Marshall W. Pattie
Pam L. Carter
G. L. “Butch” Wells
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Planner
Misty Cook, Director of Finance
James R. Benkahla, County Attorney
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, May 20, 2019, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 243rd year of the Commonwealth….
VDOT ROADS
Don Komara, Residency Administrator, discussed the VDOT status report of May 20, 2019.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of May, 2019.
The Board accepted the monthly report as information.
FIRE AND RESCUE
1. David Nichols, Fire Chief, discussed the Fire and Rescue monthly report of April, 2019.
The Board accepted the monthly report as information.
2. Mr. Nichols discussed the purchase of a new fire engine.
The Board authorized placing on the May 22, 2019 regular meeting agenda.
COURTHOUSE PROJECT UPDATE
Candy Hensley, Assistant to the County Administrator, gave an update on the courthouse project.
The Board accepted the report for information.
VRS VOLUNTARY LONG TERM INSURANCE
Jennifer Whetzel, Deputy County Administrator, discussed group long term care insurance benefit offered through VRS.
The Board authorized placing on the May 22, 2019 regular meeting agenda.
AUGUSTA SOLAR PROJECT
Leslie Tate, Planner, discussed the Special Use Permit request from Community Solar.
The Board authorized placing on the May 22, 2019 regular meeting agenda.
PLANNING COMMISSION/PUBLIC HEARINGS
Leslie Tate, Planner, discussed the following:
1. Recommended ordinance amendments from the Ordinance Committee to be release to advertise for public hearing.
The Board authorized advertising for a public hearing.
2. An Ordinance to amend Chapter 25. Zoning Division B. Agriculture Districts. Article VII General Agriculture (GA) Districts. Section 25-77.4 Lot frontage in general. Exceptions.
The Planning Commission recommends approval.
3. An ordinance to amend Chapter 25. Zoning. Division A. In General. Article III. Off- Street Parking. Section 25-35 Number of spaces required. The Planning Commission recommends approval.
The Board authorized placing on the May 22, 2019 regular meeting agenda.
WAIVERS — NONE
MATTERS TO BE PRESENTED BY THE BOARD
• Tom Engle-June Staff Briefing • Volunteers-Active Shooter training
MATTERS TO BE PRESENTED BY STAFF
Mr. Fitzgerald discussed the following:
1. VACo Region 3 meeting September 19, 2019 2. Conflict of Interest training-After July 1 3. Land use validation process-1 year verses 3 years 4. VDOT Smart Scale funding 5. Court staffing changes (new Judges) 6. Broadband Survey 7. Flowers at the Courthouse-Valley Technical Horticulture Class
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Shull, the Board went into closed session pursuant to:
1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions – EDA,Youth Commission,Ag Industry Board, CSPDC,BRCC, Blue Ridge Criminal Justice, CAP-SAW, CPMT, VCSB, Shen. Valley Partnership b) Assistant County Attorney (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
a) Ladd Elementary School (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.
(4) the legal counsel exemption under Virginia Code § 2.2 3711(A)(7) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a) Zoning matter (5) the legal counsel exemption under Virginia Code § 2.23711(A)(8) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a) Zoning matter On motion of Mr. Shull, seconded by Ms. Bragg, the Board came out of Closed Session.
Vote was as follows: Yeas: Garber, Bragg, Wells, Shull, Coleman, Pattie, and Carter Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Yeas: Garber, Bragg, Wells, Shull, Coleman, Pattie, and Carter Nays: None Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Ms. Bragg moved, seconded by Dr. Pattie, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Coleman, Bragg, Garber, Wells, Shull, Pattie and Carter Nays: None Motion carried.
Chairman County Administrator H5-20sbmin.19
