Staff Briefing Meeting – March 26, 2018
Staff Briefing Meeting, Monday, March 26, 2018, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
Terry L. Kelley, Jr.
Michael L. Shull
Wendell L. Coleman
Marshall W. Pattie (via electronically)
Pam L. Carter
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
James R. Benkahla, County Attorney
Misty Cook, Finance Director
Leslie Tate, Planner
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, March 26, 2018, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 242nd year of the Commonwealth….
VDOT ROADS
Don Komara, Residency Administrator, discussed the VDOT status report of March 26, 2018.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of February, 2018.
The Board accepted the monthly report as information.
FIRE AND RESCUE
Carson Holloway, Fire Chief, discussed the Fire and Rescue monthly report of February, 2018.
The Board accepted the monthly report as information.
DEPARTMENT OF SOCIAL SERVICES ANNUAL REPORT
The Board received a presentation by staff on the Department of Social Services Annual Report.
The Board accepted the report as information.
RECREATION MATCHING GRANT REQUEST
The Board discussed funding to assist with Phase 1 of the development of a new Primary Playground at Cassell Elementary School.
Funding Source: Wayne P&R Matching Grant 80000-8027-44 $15,000.00 Middle River P&R Matching Grant 80000-8022-51 $15,000.00 The Board authorized placing on the March 28, 2018 regular meeting agenda.
WATERSHED PROJECT CLOSEOUT
The Board discussed the South River and Lower North River Watershed project closeouts.
The Board authorized placing on the March 28, 2018 regular meeting agenda.
WOODROW WILSON REHAB CENTER STUDY
The Board discussed recommendations for the WWRC Small Area Study.
The Board authorized placing on the March 28, 2018 regular meeting agenda.
SMART SCALE FUNDING
The Board discussed transportation projects for Smart Scale Round 3 applications.
The Board authorized placing on the March 28, 2018 regular meeting agenda.
PLANNING COMMISSION/PUBLIC HEARING
Ms. Tate discussed the following:
1) Ordinance to amend Section 25-77.4 of the Augusta County Code. Planning Commission recommends approval.
2) Ordinance to amend Section 25-71.1 of the Augusta County Code. Planning Commission recommends approval with a modification.
3) Ordinance to amend Sections 25-33 of the Augusta County Code. Planning Commission recommends approval.
4) Ordinance to amend Section 25-673 of the Augusta County Code. Planning Commission recommends approval.
5) Ordinance to amend Section 25-20 of the Augusta County Code to clarify that public utility distribution, transmission and collection lines for the furnishing of utility services to the public, rather than specifically for local service, shall be permitted in all districts. Planning Commission recommends approval with change in wording.
6) Ordinance to amend Sections 25-68.7 & 25-68.9 of the Augusta County Code.
Planning Commission recommends approval.
7) Ordinance to amend Section 25-74.H of the Augusta County code. Planning Commission recommends approval.
8) Ordinance to amend Section 25-74.I of the Augusta County Code. Planning Commission recommends approval.
9) Ordinance to add Section 25-74.R of the Augusta County code. Planning Commission recommends approval.
10) Ordinance to add Section 25-74.S of the Augusta County Code. Planning Commission recommends approval.
11) Ordinance to add Section 25-74.T of the Augusta County Code. Planning Commission recommends approval.
The Board authorized placing all of the above on the March 28, 2018 regular meeting agenda.
12) Ordinance to amend Chapter 25 of the Augusta County Code. The planning Commission recommends approval as written with recommendations noted.
The Board cancelled the public hearing at this time.
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull stated that a stormwater issue at Victory Baptist Church has been brought to his attention. Stormwater quality regulations needs to be addressed through VACo.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Kelley, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) County Administrator b) County Attorney c) Board and Commissions d) Fire and Rescue (2) the economic development exemption under Virginia Code § 2.2-
3711(A)(5)
[discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development On motion of Ms. Bragg, seconded by Mr. Kelley, the Board came out of Closed Session.
Vote was as follows: Yeas: Bragg, Garber, Shull, Coleman, Kelley, Pattie, and Carter Nays: None Motion carried The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Shull, Coleman, Kelley, Pattie and Carter NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
BUDGET WORKSESSION
The Board discussed the FY18-19 Budget.
The County Administrator, Deputy County Administrator, and Finance Director continued the Monday, March 19, 2018 presentation of the FY2018-19 Budget. The Board reviewed the list of recommended requests not included in the balanced budget, along with the list of items for future discussion that carried over from the March 19, 2018 Budget Work Session.
Additional Board Members General Comments:
• Consideration of adding County Attorney requested position.
• Consideration of the Inter Regional Transit/BRITE contribution of $14,000.00
BOARD OF SUPERVISORS
FY18-19 Budget The Board of Supervisors endorsed the following revisions to County Administrator’s budget at their Monday, March 26, 2018 work session:
Expenditures FY19 Budget:
12040-3120 County Attorney Contract Services $ 25,000 12200-3320 IT software $ 15,720 31020-MISC 5 Deputies $ 288,885 31020-5203 Sheriff Smartphone upgrades $ 12,550 31020-5203 Sheriff wireless cards for computers $ 8,000 32010-MISC F&R Captain upgrades $ (28,517) 73010-MISC Churchville Library-part time position and additional operating hours $ 13,975 73010-MISC Stuarts Draft Library additional operating hours $ 4,885 92020-9995/7 Merit and COLA 2%-County $ 194,000 70-80000-MISC Restore County Capital Projects funding $2,587,230 $3,121,728 School Fund Salary/Advanced Degree/Supplement Increase of .5% $ 353,272
GRAND TOTAL $3,475,000
Revenues The Board had a consensus to advertise the following tax increase:
• Real Estate Tax 5 cents $3,475,000
ADJOURNMENT
There being no other business to come before the Board, Ms. Bragg moved, seconded by Mr. Shull, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Coleman, Bragg, Garber, Kelley, Shull, Pattie, and Carter Nays: None Motion carried.
Chairman County Administrator H3-26sbmin.18
