Staff Briefing Meeting – June 23, 2014
Staff Briefing Meeting, Monday, June 23, 2014, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 23, 2014, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 238th year of the Commonwealth….
VDOT ROADS
The Board discussed the VDOT status report of May 27, 2014, staff briefing meeting.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
Chairman Wills commended staff for “excellent job” on the Bloomaker Expansion event that occurred on Friday.
1. The Board discussed the Economic Development monthly report of May 27, 2014, staff briefing meeting.
The Board accepted monthly report as information.
2. The Board discussed Mill Place Water Tank Project.
The Board authorized placing on the June 25, 2014, regular agenda for consideration.
FIRE AND RESCUE
Chairman Wills commended graduating students of the Fire Academy 2014 Graduating Class, which occurred last Thursday (June 19th). This program consisted of 20 students and 250 hours training.
1. The Board discussed the Fire and Rescue status report of May 27, 2014, staff briefing meeting.
Chairman Wills suggested that congratulatory letters be given to the three Augusta County CSEMS Regional EMS Award Winners: Kevin Lacey (Outstanding EMS Telecommunications Dispatcher); Elizabeth “Bunny” Hearn (Outstanding Pre-Hospital Educator); and Rod Pierce (Outstanding Pre-Hospital Provider).
The Board accepted monthly report as information.
2. The Board discussed Revolving Apparatus and/or Equipment Loan Fund.
The Board authorized placing on the June 25, 2014, consent agenda for consideration.
3. The Board discussed Augusta County Code amendment to Section 2-013 Emergency Services Department.
The Board authorized placing on the June 25, 2014, public hearing agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – STUARTS DRAFT ELEMENTARY
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $36,464 to Stuarts Draft Elementary in regard to a new playground at the school; and (B) approval of Grant Agreement (South River District).
Funding Sources:
Beverley Manor Recreation Account #80000-8021-51 $16,193 South River Recreation Account #80000-8026-31 $16,194 Beverley Manor Infrastructure Account #80000-8011-75 $ 4,077 $36,464 The Board authorized placing on the June 25, 2014, regular agenda for consideration.
STREETLIGHT REPORT
The Board discussed report for the installation and/or upgrading of the following streetlights:
Hidy Street (3); Railroad Avenue; 109 Oak Street; 34 First Street; 15 Adam Street; Fourth Avenue (4); and 400 N. Hancock Street Mr. Fitzgerald stated that Mr. Flippen had reported that Committee had met, but they are waiting on additional information in order to make a recommendation to the Board.
The Board authorized placing on the July 21, 2014, Staff Briefing agenda for further discussion.
NARROWBANDING
The Board received a presentation by staff on Augusta County’s Radio Communications Project.
The Board accepted presentation as information.
TAX INCREMENT FINANCING UPDATE
The Board received a presentation by staff on Tax Increment Financing (TIF) update.
The Board accepted presentation as information.
COURTS ELECTRONIC SUMMONS FEES
The Board discussed advertisement of draft ordinance to enact new fee as permitted by recent General Assembly legislation. Funding to offset cost associated with funding software, hardware and associated equipment costs to implement and maintain system.
The Board authorized placing on the June 25, 2014, consent agenda for consideration.
INFRASTRUCTURE ACCOUNT STATUS
The Board discussed Additions/Deletions to Infrastructure Accounts.
The Board authorized placing on the June 25, 2014, regular agenda for consideration.
SCHOOL BOARD REFUNDING
The Board discussed refunding of 2006A VPSA bonds.
The Board accepted report as information.
OUTDOOR MUSICAL OR ENTERTAINMENT FESTIVAL
The Board discussed application as submitted by Staunton Mall for an outdoor event to be held at the Staunton Mall on June 28, 2014 (Beverley Manor District).
The Board authorized placing on the June 25, 2014, consent agenda for consideration.
MIDDLEBROOK AG FORESTAL DISTRICT
The Board discussed authorization from the Board to begin the renewal process.
The Board accepted report as information and directed staff to proceed.
PLANNING COMMISSION/PUBLIC HEARINGS
1. SPHINX LAND DEVELOPMENT, LLC – REZONING
The Board discussed a request to rezone from Attached Residential to General Business with proffers approximately 4.3 acres and to amend the proffers on approximately 16.5 acres already zoned Attached Residential, owned by Sphinx Land Development, LLC, located on the north side of Goose Creek Road (Route 640), approximately 0.25 of a mile east of the intersection with Tinkling Spring Road (Route 285) in Fishersville (Wayne District). The Planning Commission recommends approval with proffers.
2. JAMES BRENNEMAN – REZONING
The Board discussed a request to rezone from Limited Business to General Business approximately 2.4 acres owned by James Brenneman located on the south side of Benz Road (Route 1614) at the intersection with Kolb Circle (Route 1615) in Lyndhurst (South River District). The Planning Commission recommends approval with proffers.
The Board authorized placing on the June 25, 2014, public hearing agenda for consideration.
WAIVERS/ VARIANCES – NONE
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull: Ordinance regarding rock quarries, which requires 200 foot buffer – Adjacent property owners have asked if the 200 foot buffer could be eliminated. Mr. Shull asked if this could be referred to the Ordinance Committee for consideration.
Mr. Wills: Panhandling concerns – Will be mentioning Wednesday night for it to be referred to the Ordinance Committee for further discussion. Mr. Shull asked if legal groups for fundraising could possibly be given a permit (similar to Waynesboro). County Attorney said that he would do some research on the issue. Mr. Shull expressed concern for hitchhikers. The County Attorney said it would not apply to hitchhikers. Mr. Karaffa said he has also received some panhandling complaints.
MATTERS TO BE PRESENTED BY STAFF – NONE
CLOSED SESSION
On motion of Mr. Shull, seconded by Mr. Karaffa, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Ladd Elementary (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development prospect(s) On motion of Mr. Shull, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Karaffa, Wills, Moore, Shull, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H6-23sbmin.14
