Staff Briefing Meeting – July 24, 2017
Staff Briefing Meeting, Monday, July 24, 2017, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Carolyn S. Bragg
Gerald W. Garber
Michael L. Shull
Wendell L. Coleman
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
James Benkahla, County Attorney
Misty Cook, Director of Finance
Leslie Tate, Planner
ABSENT: Terry Lee Kelley, Jr, Vice-Chairman
Marshall W. Pattie
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 24, 2017, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 242nd year of the Commonwealth….
VDOT ROADS
1. Timothy Fitzgerald, County Administrator, discussed the VDOT status report of July 24, 2017.
The Board accepted the report as information.
2. Mr. Fitzgerald discussed the Secondary 6 Year Plan.
The Board authorized placing on the July 26, 2017 regular meeting agenda.
3. Michelle Astarb, Community Development, discussed the Windward Pointe Section 5A street addition The Board authorized placing on the July 26, 2017 regular meeting agenda.
ECONOMIC DEVELOPMENT
Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of June, 2017.
The Board accepted the monthly report as information.
FIRE AND RESCUE
1) Greg Schacht, Fire/Rescue Battalion Commander, discussed the Fire and Rescue monthly report of June, 2017.
The Board accepted the monthly report as information.
2) The Board heard comments from the Verona Volunteer Fire Department The Board accepted the comments for consideration.
AUDIT COMMITTEE
Misty Cook, Director of Finance, discussed the discussed revisions to the Finance Policy for grants.
The Board authorized placing on the July 26, 2017 regular meeting agenda.
FLOOD CONTROL DAMS
Doug Wolfe, Community Development Engineer, discussed committee’s recommendation to award contract for final design of hearthstone dam rehabilitation.
The Board authorized placing on July 26, 2017 regular meeting agenda.
PLANNING COMMISSION/PUBLIC HEARING
1) The Board discussed a request to rezone approximately 2.9 acres zoned Single Family Residential to General Business owned by Sean and Elizabeth Baber and William R. Oheim, Etal, located off Lee Highway (Route 11) directly north of the intersection of Cedar Lane and Lee Highway (Route 11) in Verona in the Beverley Manor District. The Planning Commission recommends approval.
The Board authorized placing on the July 26, 2017 regular meeting agenda.
2) The Board Discussed an ordinance amendment to remove approximately 231 acres of land from the Middlebrook Agricultural and Forestal District owned by Kay G. Buchanan, located on both sides of Dutch Hollow Road (Route 726) in the Riverheads District. The withdraw request has been filed Pursuant to Section 15.2-4314 (D) of the Code of Virginia.
The Board authorized placing on the July 26, 2017 regular meeting agenda.
3) The Board discussed advertising a public hearing for the release of ordinance revisions.
The authorized advertising a public hearing for the release of ordinance revisions.
WAIVERS/ VARIANCES –NONE
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Shull would like for VDOT to look at what it would take to add Labelle Estates into their system.
Mr. Garber discussed issues at the Weyers Cave Airport.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1) VACO Summit is August 21, 2017 in Charlottesville.
2) The Augusta County Fair schedule was discussed.
3) Ms. Whetzel discussed the School Board re-funding.
4) School Board ribbon cutting for the new elementary schools. Possibility of the Board of Supervisors meeting being held at the new school was discussed.
5) Investment policies and procedures 6) Sweet Dreams 7) Red Wing Roots Festival
CLOSED SESSION
On motion of Mr. Coleman, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
a) Mill Place Commerce Park (3) the economic development exemption under Virginia Code § 2.2-
3711(A)(5)
[discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.
On motion of Mr. Shull, seconded by Mr. Garber, the Board came out of Closed Session.
Vote was as follows: Yeas: Bragg, Garber, Shull, Coleman, and Pyles Nays: None
Absent: Kelley and Pattie
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Shull, Coleman, and Pyles NAY: None
ABSENT: Kelley and Pattie
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shull moved, seconded by Dr. Pattie, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pyles, Coleman, Bragg, Garber, Shull Nays: None
Absent: Kelley and Pattie
Motion carried.
Chairman County Administrator
H7-24sbmin.17
