Staff Briefing Meeting – July 22, 2019
Staff Briefing Meeting, Monday, July 22, 2019, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
Michael L. Shull
Wendell L. Coleman
Pam L. Carter
G. L. “Butch” Wells
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Planner
Misty Cook, Director of Finance
James R. Benkahla, County Attorney
ABSENT: Marshall W. Pattie
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 22, 2019, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 244th year of the Commonwealth….
EXTENSION OFFICE
Matt Booher, Extension Agent, introduced Emily Edwards as the new 4-H Agent for Augusta County.
2020 CENSUS UPDATE
Rosanne Vrugtman discussed the status of the 2020 Census.
The Board accepted the update as information.
VDOT ROADS
Don Komara, Residency Administrator, discussed the VDOT status report of July 22, 2019.
The Board accepted the report as information.
ECONOMIC DEVELOPMENT
Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of June, 2019.
The Board accepted the monthly report as information.
MILL PLACE COVENANTS AND ZONING UPDATE
Ms. Glover gave an update on the Mill Place covenants and zoning.
The Board accepted the update as information.
FIRE AND RESCUE
1) David Nichols, Fire Chief, discussed the Fire and Rescue monthly report of June, 2019.
The Board accepted the monthly report as information.
2) Mr. Nichols discussed funding for an ambulance/medic unit.
The Board authorized holding for the regular meeting on Wednesday, August 14, 2019.
AUTOMATIC VEHICLE LOCATION
Mr. Nichols gave an update on the AVL and Toughbook upgrade project.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
HEARTHSTONE DAM
Jennifer Whetzel, Deputy County Administrator, discussed the updated agreements.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
REFUND REQUEST
James Benkahla, County Attorney, discussed a refund request from the Commissioner of the Revenue for Martin E. Coggins in the amount of $9,784.42.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
AUGUSTA COUNTY COMPREHENSIVE PLAN
Leslie Tate, Planner, discussed the large scale solar facility plan amendments.
The Board authorized holding for the August 14, 2019 regular meeting agenda.
WAIVERS
John Wilkinson, Director of Community Development, discussed the following waiver requests:
1) A sign request from the Target Distribution Center.
2) A variance from the Subdivision Ordinance requiring a perk test.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
MATTERS TO BE PRESENTED BY THE BOARD
1) Verona Volunteer Fire Department HVAC replacement. Mr. Wells will get the cost of the project.
2) Stuarts Draft Diamond Club funding request in the amount of $1,365.43 from the South River Infrastructure.
3) Augusta Springs Waste site requests funding for an additional dumpster in the amount of $2,280.00 from the Pastures Infrastructure.
4) The old Riverheads Elementary School is in need of upgrades to allow for occupancy. The amount being requested is $48,786.07 to be divided between Riverheads Infrastructure, Beverley Manor Infrastructure and Augusta County School.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
MATTERS TO BE PRESENTED BY STAFF
1) Ms. Whetzel discussed the Broadband RFI.
2) The Virginia War Memorial Foundation has requested a donation.
The Board authorized placing on the July 24, 2019 regular meeting agenda.
3) Ms. Tate discussed the VTrans survey.
4) Mr. Fitzgerald reminded the Board to sign up to volunteer at the fair.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions – Ag Industry Board,Economic Development Authority, DSS Advisory Board,Youth Commission, Blue Ridge Criminal Justice,
CAP-SAW,
(2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
a) Augusta County Courthouse (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.
(4) the legal counsel exemption under Virginia Code § 2.23711(A)(8) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a) Augusta County Courthouse b) Mckee Foods Corp. vs Augusta County (5) the security exemption under Virginia Code § 2.2-3711(A)(19) Discussion of plans to protect public safety as it relates to terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such matters or a related threat to public safety; discussion of information subject to the exclusion in subdivision 2 or 14 of § 2.2-3705.2, where discussion in an open meeting would jeopardize the safety of any person or the security of any facility, building, structure, information technology system, or software program; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure.
a) Augusta County Government Center On motion of Mr. Shull, seconded by Mr. Coleman, the Board came out of Closed Session.
Vote was as follows: Yeas: Garber, Bragg, Wells, Shull, Coleman, and Carter Nays: None
Absent: Pattie
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Yeas: Garber, Bragg, Wells, Shull, Coleman, and Carter Nays: None
Absent: Pattie
Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Shull moved, seconded by Ms. Bragg, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Coleman, Bragg, Garber, Wells, Shull, Pattie and Carter Nays: None Motion carried.
Chairman County Administrator H7-22sbmin.19
