Staff Briefing Meeting – July 21, 2014

Staff Briefing Meeting, Monday, July 21, 2014, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Larry J. Wills, Chairman
Michael L. Shull, Vice-Chairman
Carolyn S. Bragg
David A. Karaffa
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Patrick J. Coffield, County Administrator
Becky Earhart, Senior Planner
Melissa Meyerhoeffer, Assistant Director of Finance
Candy Hensley, Assistant to the County Administrator
Patrick J. Morgan, County Attorney

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 21, 2014, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….

VDOT ROADS

The Board discussed the VDOT status report of June 23, 2014, staff briefing meeting.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

1. The Board discussed the Economic Development monthly report of June 23, 2014, staff briefing meeting.

The Board accepted the monthly report as information.

2. The Board discussed Shamrock Agriculture and Forestry Industries Development (AFID) Performance Agreement.

The Board authorized placing this on the July 23, 2014, regular agenda for consideration.

FIRE AND RESCUE

The Board discussed the Fire and Rescue status report of June 23, 2014, staff briefing meeting.

The Board accepted the monthly report as information.

SCHOOL RECREATION PROJECTS

1. Clymore Elementary Playground The Board discussed a new playground at the Edward G. Clymore Elementary School in an amount not to exceed $15,000.

Funding Sources:

North River Infrastructure Account #80000-8013-47 $ 7,500 Middle River Infrastructure Account #80000-8012-87 7,500 $15,000 2. Buffalo Gap High School Softball Field The Board discussed improvements to the Buffalo Gap High School girls’ softball field.

The Board authorized placing both items on the July 23, 2014, regular agenda for consideration.

Funding Sources:

Pastures Infrastructure Account #80000-8014-89 $10,125 North River Recreation Account #80000-8023-39 10,125 $20,250

STREETLIGHT REPORT

The Board discussed the report for the installation and/or upgrading of the following streetlights in Craigsville.

Mr. Pyles stated he supports accepting 11 out of the 12. It was noted in the Committee Report that the streetlight at 400 N. Hancock Street was found on a private right-of-way and that the current Streetlight Policy does not allow streetlight acceptance on private roads.

The Board authorized placing this on the July 23, 2014, regular agenda for consideration.

CRIMORA COMMUNITY CENTER

The Board discussed the replacement of the Crimora Community Center roof.

Funding Source: Middle River Infrastructure Account #80000-8012-81 $56,250 The Board authorized placing this on the July 23, 2014, regular agenda for consideration.

ORDINANCE REVIEW COMMITTEE

The Board discussed the Staff report on the Committee meeting.

The Board authorized placing this on the July 23, 2014, regular agenda for consideration of advertisement for Public Hearing before the Planning Commission and Board of Supervisors for the items as noted.

PLANNING COMMISSION/PUBLIC HEARINGS

1. SPHINX LAND DEVELOPMENT, LLC – REZONING

The Board discussed a request to rezone from Attached Residential to General Business with proffers approximately 4.3 acres and to amend the proffers on approximately 16.5 acres already zoned Attached Residential, owned by Sphinx Land Development, LLC, located on the north side of Goose Creek Road (Route 640), approximately 0.25 of a mile east of the intersection with Tinkling Spring Road (Route 285) in Fishersville (Wayne District). This item was tabled at the Board of Supervisors June 25, 2014 regular meeting.

The Board authorized placing this on the July 23, 2014, regular agenda for consideration.

2. BAIN FAMILY, LLC – REZONING

The Board discussed a request to rezone from General Agriculture to Rural Residential approximately 40 acres owned by Bain Family, LLC, located on the north side of Baynes Road (Route 611) at the intersection with Zion Church Road (Route 798) (Wayne District). The Planning Commission recommends approval with proffers.

The Board authorized placing this on the July 23, 2014, public hearing agenda for consideration.

MILL PLACE PROPERTY CONTRACT

The Board discussed a purchase contract for five acres in Mill Place Commerce Park.

The Board authorized placing this on the July 23, 2014, regular agenda for consideration.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

Mr. Coffield and Timothy Smith, Executive Director for the Shenandoah Valley Juvenile Center, provided an overview to the Board on local operation. They discussed medical, education, supervision, and funding for the Shenandoah Valley Juvenile Center.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Stormwater – County “consistent” with State regulations 2. USDA (Avian flu; ACSA; and Fire-Rescue assistance) 3. NRSC for Dam Funding a. Todd Lake b. Hearthstone Lake 4. TIC – Frontier Culture Museum FY12-13 funding 5. “In God We Trust” examples displayed behind the Board of Supervisors – Board’s direction to keep separate from seal.

6. Gas Transmission Line – VA Power is to make a presentation at the Board’s Wednesday, August 13th meeting. Patrick Morgan, County Attorney mentioned:

a) Virginia Power on Private Property and b) Eminent Domain

CLOSED SESSION

On motion of Mr. Shull, seconded by Mr. Karaffa, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

A) Mill Place (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Economic Development Pending Prospect(s) (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Pending litigation On motion of Mr. Shull, seconded by Mr. Karaffa, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Wills, Moore, Shull, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H7-21sbmin.14