Staff Briefing Meeting – July 20, 2015

Staff Briefing Meeting, Monday, July 20, 2015, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Michael L. Shull, Chairman
Carolyn S. Bragg Vice-Chairman
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
G. L. “Butch” Wells
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 20, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….

VDOT ROADS

The Board discussed the VDOT status report of June 22, 2015, staff briefing meeting.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of June 22, 2015, staff briefing meeting.

The Board accepted the monthly report as information.

FIRE AND RESCUE

The Board discussed the Fire and Rescue monthly report of June 22, 2015, staff briefing meeting.

Fire Chief Holloway and Patrick J. Coffield, County Administrator, briefed the Board on the decision to hire a firm to review and certify the proposed bid specifications for the proposed replacement aerial apparatus. The County Administration noted that we did something similar several years ago with the purchase of a new engine. By having this review by an independent agency, it will allow for validation of our bid specifications to meet the needs of the County and allows for clarification of what the requirements for the truck are with regard to bid or cooperative procurement.

The Board accepted the monthly report as information.

BUSINESS LICENSE REFUNDS

The Board discussed refund as certified by the Commissioner of Revenue and approved by County Attorney for the following:

1. Dixie Gas and Oil Corp (Deno’s Food Mart/Subway)-Rt. 11 Verona $ 9,954.61 2. Dixie Gas and Oil Corp (Deno’s Food Mart/Subway)-Rt. 612 Verona $ 4,336.70 3. Dixie Gas and Oil Corp (Deno’s Food Mart/Subway)-Greenville $ 7,986.00 4. Dixie Gas and Oil Corp (Deno’s Food Mart/Subway)-Weyers Cave $12,748.26 $35,025.57 The Board authorized placing on the July 22, 2015 regular agenda for consideration.

HEARTHSTONE LAKE

The Board received a presentation of Supplemental Watershed Plan No. 7 and Environmental Assessment for the Rehabilitation of Floodwater Retarding Structure No. 77 (Hearthstone Lake) of the Upper North River (North River District).

Doug Wolfe, County Engineer, also noted that the budget needed to be revised as follows:

Total: $2,612,495.41 to $2,613,000 35%: $914,394.41 to $ 914,550 10%: $261,255.55 to $ 261,300 The Board authorized placing on the July 22, 2015 regular agenda for consideration.

STAUNTON AUGUSTA WAYNESBORO MPO – LONG RANGE

TRANSPORTATION PLAN

The Board discussed the Staunton Augusta Waynesboro MPO Long Range Transportation Plan. Staff submitted its recommended projects to be considered for the constrained project listing in the Long Range Transportation Plan.

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

BROADBAND GRANT

The Board discussed local match for Phase II Virginia Telecommunication Planning Initiative Grant.

Funding Source: Economic Development Account #80000-8145 $11,250 The Board authorized placing on the July 22, 2015 regular agenda for consideration.

VDOT I-64/EXIT 91 PROJECT

The Board discussed award of contract for Route 285 sewer line extension.

Funding Source: Wayne Infrastructure Account #80000-8017-92 $68,970.90 The Board authorized placing on the July 22, 2015 regular agenda for consideration.

BERRY FARM CREP

The Board discussed renewing 9.5 acres in CREP program for Berry Farm.

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

PLANNING COMMISSION/PUBLIC HEARINGS

1. COMPREHENSIVE PLAN

The Board discussed the Augusta County Comprehensive Plan 2007-2027 by adopting a 2014/2015 update.

Becky Earhart, Senior Planner, reported that a full presentation on the Comp Plan was given at the June 22nd meeting. She had not planned on making any additional comments unless the Board had questions. She advised that approximately 1,000 property owners, regarding changes to the Future Land Use designations for their properties, had been notified and that she has spoken to several dozen residents. A full presentation will be made at the public hearing on Wednesday night. This will be the only presentation that will be heard by the public (similar to the one the Board heard in June). Staff will be available beginning at 6:00 p.m. to answer any questions the public may have and allow people time to review the maps before the public hearing begins.

The Board authorized placing on the July 22, 2015 public hearing agenda for consideration.

WAIVERS/ VARIANCES

Towns on Imperial Subdivision – Staff discussed Countryside Service Company, L.C.

waiver request to the connectivity requirements of the Subdivision Ordinance (Wayne District).

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Pyles:

1. Craigsville Park Project – Asked that the Board consider a contribution allocated from the Pastures Infrastructure Account in the amount of $50,000.

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

2. Cancellation of two infrastructure projects: 1) Blackburn Area Sewer Study (#80000-8014-50) in the amount of $60,000; and 2) Churchville Drainage Study (#80000-8014-78) in the amount of $1,991.80.

3. Aid to the Commonwealth – Asked that Jennifer Whetzel, Director of Finance, provide information Wednesday night, July 22nd, that identified past “Aid to the Commonwealth” from Augusta County and the Middle River Regional Jail for submittal to State for reimbursement from FY14-15 budget surplus.

Mr. Pattie:

1. Mount Solon Fire and Rescue addition – Asked that the Board consider a contribution allocated from the North River Infrastructure Account in the amount of $10,000.

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Campaign Signage – briefed Board that it has been the County’s practice not to allow campaign signage on County property other than on Election Day at polling places. The Board requested that policy direction be discussed Wednesday night.

The Board authorized placing on the July 22, 2015 regular agenda for consideration.

2. 2016 General Assembly Legislative Policy – indicated that General Assembly Liaison Jane Woods, Vice Chairman Carolyn Bragg and County Administration are in the process of preparing County 2016 Legislative Package and have solicited input from County agencies. A draft will be provided to the Board at the Wednesday, August 12th meeting.

3. Ordinance Committee – Committee met and a report will be provided to the Board at a later date.

4. Comprehensive Plan – staff will be available at 6:00 p.m. to answer questions before the public hearing at 7:00 p.m.

AUGUSTA COUNTY COURTS COMPLEX – PRESENTATION

The Board received a “Space Needs Analysis and Conceptual Design for a New Courts Facility”.

The County Administrator provided a background overview. Tony Bell, Managing Partner, of Moseley Architects, gave a PowerPoint presentation. The Board asked questions and made comments. Comments were given by Steve Owen, Staunton City Manager; Susan Read and Dwayne Barron, of the Bar Association; Frank Strassler, of the Historical Community; Victor Ludwig, Circuit Court Judge; Chap Goodwin, General District Judge; Tom Sheets, Allen Dahl, Jack Barber, residents and Sheriff Randy Fisher.

Mr. Coffield added that a decision could be made on either July 22nd or August 12th.

The Board authorized placing on the August 12, 2015 regular agenda for consideration.

Chairman County Administrator H7-20sbmin.15