Staff Briefing Meeting – July 20, 2009
Staff Briefing Meeting, Monday, July 20, 2009, 3:00 p.m. Government Center, Verona, VA.
PRESENT: Larry C. Howdyshell, Chairman
David R. Beyeler
Gerald W. Garber, Vice-Chairman
Wendell L. Coleman
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Tracy C. Pyles, Jr.
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, July 20, 2009, at 3:00 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….
ROADS
The Board discussed the VDOT follow-up report of June 22, 2009, staff briefing meeting.
The Board accepted report as information.
REVENUE SHARING
The Board discussed submittal of FY2009-10 request for funding and resolution.
The Board authorized placing on the July 22, 2009, regular agenda for consideration.
STREET ADDITION
The Board discussed Community Development’s recommendation to adopt resolution for acceptance of the following streets into the secondary road system in accordance with VDOT request:
1. Broadmoor, Unit 8 (South River District).
The Board authorized placing on the July 22, 2009, consent agenda for consideration.
ROUTE 11/ROUTE 256 TRAFFIC CORRIDOR
The Board discussed use of infrastructure funds to assist with intersection improvements.
Funding Source: North River Infrastructure Account #80000-8013-28 $60,000 The Board authorized placing on the July 22, 2009, regular agenda for consideration.
ROAD ABANDONMENT
The Board discussed abandonment of unimproved 30’ right-of-way R.H. Palmer Addition in Greenville, Virginia (Riverheads District).
The Board authorized placing on the July 22, 2009, public hearing agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – WEYERS CAVE RECREATION
ASSOCIATION, INC. The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $16,752.12 for paving parking lot; and (B) approval of Grant Agreement.
Funding Source: Middle River Recreation Account #80000-8022-41 The Board authorized placing on the July 22, 2009, regular agenda for consideration.
NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS
The Board discussed approval of one non-conventional system on the Augusta Springs Park on Tax Map 62A-((1))-73 and Tax Map 62A-((1))-A as provided in § 11-13(D) of the County Code.
The Board authorized placing on the July 22, 2009, consent agenda for consideration.
NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS
The Board discussed approval of one non-conventional system on the Augusta County Landfill on Tax Map 65-42 as provided in § 11-13(D) of the County Code.
The Board authorized placing on the July 22, 2009, consent agenda for consideration.
AGRICULTURAL INDUSTRY BOARD – ELECTRONIC WEATHER STATIONS
The Board received a presentation on the new weather stations and data as it relates to inclement weather.
The Board accepted presentation as information.
SCROGHAM STORAGE BUILDING, PHASE III
The Board discussed a request to waive the fire flow requirements on property located at 1724 New Hope and Crimora Road (Middle River District).
The Board authorized placing on the July 22, 2009, regular agenda for consideration.
FIRE AND RESCUE STANDARD OPERATING GUIDELINE (SOG)
The Board discussed staff recommendations regarding Fire and EMS criminal history.
The Board authorized placing on the July 22, 2009, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. Zoning Ordinance Amendment relating to “Projections into Required Yards”.
The Board considered Zoning Ordinance Amendment relating to “Projections in Required Yards”. This ordinance amends § 25-17 by adding a new paragraph:
G. For the purpose of any railroad operations, buildings, loading docks, canopies, and other loading facilities adjacent to railroad property may be constructed or extended onto and over the railroad rails.
The Board authorized placing on the July 22, 2009, public hearing agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Coleman: Teaverton Drainage Improvements – The Board discussed supplemental funding to re-install fencing. The Board authorized placing on the July 22, 2009, regular agenda for consideration.
Mr. Garber: Field Day – Invited the Board to the New Holland at his farm – Wednesday, July 22nd, from 10:30 a.m. to 2:30 p.m.
Ms. Sorrells: 1. Sweet Dreams – July 25th 2. Old Tram Road – Discussed meeting with citizens.
Mr. Beyeler: Sweet Dreams – Ruritan Club Pancakes Chairman Howdyshell:
1. Stormwater Management Regulations – The Board discussed input to the State regarding proposed regulations. The Board authorized placing on the July 22, 2009, regular agenda for consideration.
2. VACo Steering Committees meeting – August 14th at headquarters in Richmond.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Grants – a. Arts Grant – awarded $5,000 b. Violence Against Women – awarded $14,628 c. Library Request – not funded 2. CPR Training – 80 county employees; 8 deputies received training. County Administrator commended staff for the extra effort taken beyond normal duties.
3. Comprehensive Gang Model Steering Committee – County Administrator and Chairman Howdyshell briefed Board on regional meeting and County endorsement of efforts. Inquired if individual Board members had an interest in participating.
4. Afton Mountain TIC – Waynesboro agreement with property owner for relocation of TIC executed. Demolition of cottages and other structures are underway.
5. Coyote Ordinance – During budget process, expenditures were reduced contingent upon bounty reduced from $75 to $50; i.e., eliminated whelping season. The Board authorized County Attorney to draft ordinance.
6. Board of Equalization – 13 hearings conducted, with two remaining; i.e., September 9th and November 18th. Commission of Revenue staff are processing changes authorized by Board of Equalization. Approved approximately $45,000 in reductions in real estate revenue due to adjustments.
7. Legislative Priorities – Assistant County Administrator indicated that he and Vice- Chairman Garber will be developing first draft of 2010 General Assembly Legislative Priorities. Board input solicited.
8. Regional Rural Caucus – Vice-Chairman Garber and Assistant County Administrator will be representing Augusta County at July 28th caucus in Harrisonburg.
9. Virginia Power – Chairman Howdyshell and County Administrator will be representing the Board at regional meeting scheduled for August 31st. 10. SVEC – Four possible dinner dates were given to the Board. Ms. Austin will be taking a poll.
11. NRCS survey distributed to obtain Board’s input.
12. Animal Control Ordinance – County Administrator indicated that County Treasurer was ready to proceed with considering multi-year (3-year) licenses.
Staff suggestions regarding current license fee structure was distributed.
County Administrator is to check back with Board to solicit their input on how best to proceed.
13. Regional Emergency Communications Center – Distributed scope of work, schedule and costs associated with regional study. The Board authorized placing on the July 22, 2009 regular agenda for consideration.
14. Old Tram Road – Indicated that staff and Supervisor Sorrells were working with residents to address VDOT-related traffic safety concerns. Supervisor Sorrells indicated that a drainage proposal has been presented and, if a maintenance agreement can be agreed upon and right-of-way use be resolved, willing to consider a 50/50 match from Riverheads Infrastructure Account to assist in drainage improvements.
15. Library Bids – Assistant County Administrator announced that project has been advertised for solicitation of bids.
16. Route 250 Corridor Study – Senior Planner Becky Earhart provided an overview of agenda for joint meeting to be later this evening with Staunton City Council.
CLOSED SESSION
On motion of Mr. Garber, seconded by Ms. Sorrells, the Board went into closed session pursuit to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Prospective candidates for employment (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Upper Valley Regional Park Authority On motion of Mr. Coleman, seconded by Ms. Sorrells, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
The Chairman asked if there is any Board Member who cannot certify.
Hearing none, the Chairman called upon the County Administrator /Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot answer shall answer NAY.
Roll Call Vote was as follows:
AYE: Shiflett, Coleman, Garber, Sorrells, Howdyshell and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Coleman moved, seconded by Ms. Sorrells, the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
Chairman County Administrator
H7-20sbmin.09
