Staff Briefing Meeting – January 26, 2015

Staff Briefing Meeting, Monday, January 26, 2015, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Michael L. Shull, Chairman
David A. Karaffa, Vice-Chairman
Carolyn S. Bragg
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, January 26, 2015, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….

VDOT ROADS

The Board discussed the VDOT status report of November 24, 2014, staff briefing meeting.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development monthly report of November 24, 2014, staff briefing meeting.

The Board accepted the monthly report, given by Ms. Castle, as information.

County Administrator indicated that the Ladd School rezoning in Waynesboro is not expected until late April. Staff will be coming back before the Board for a second extension.

FIRE AND RESCUE

1. The Board discussed the Fire and Rescue monthly report of November 24, 2014, staff briefing meeting.

The Board accepted item as information.

2. The Board discussed SAFER Grant – 2015 totaling $2.7 million which would fund up to 20 positions.

The Board authorized placing on the January 28, 2015 regular agenda for consideration.

AUGUSTA COUNTY SCHOOLS

The Board received a report by Dr. Eric Bond. The School Board asked for authorization to proceed with:

a) Full design and bidding Riverheads Elementary, Cassell Elementary and Wilson Middle School improvements; and b) A County bridge loan to “prefund” design and construction start-up prior to reimbursement from Spring 2016 bond sale.

The Board authorized placing on the January 28, 2015 regular agenda for consideration.

SHENANDOAH VALLEY ANIMAL SERVICE CENTER

The Board received a report by staff of Animal Shelter expansion update.

The Board authorized placing on the January 28, 2015 regular agenda for consideration.

DEPARTMENT OF SOCIAL SERVICES – LEGAL COUNSEL

The Board discussed proposal for regional DSS agency to seek in-house legal counsel (primarily relating to CPS and APS court cases).

The Board authorized placing on the January 28, 2015 regular agenda for consideration.

PRESTON L. YANCEY – KITCHEN NAMING REQUEST

The Board discussed request of naming kitchen in memory of Harry L. Dull.

The Board authorized placing on the January 28, 2015 consent agenda for consideration.

QUARTERLY FINANCE REPORT

The Board discussed quarterly finance report.

The Board accepted the PowerPoint presentation as information.

2015 PRIORITIES AND ISSUES

The Board discussed 2015 priorities and issues.

The Board reviewed results from Board survey and accepted as information.

COURTS COMPLEX – COUNTY SEAT

The Board discussed petition/resolution for referendum.

A resolution was received from the Bar Association. The Board had general discussion on recent News Leader articles and benefits for relocating Courts Complex to the Government Center.

The Board authorized placing on the January 28, 2015 regular agenda for consideration.

PLANNING COMMISSION/PUBLIC HEARINGS

1. BACKYARD CHICKENS IN RESIDENTIAL DISTRICTS

A) The Board discussed an ordinance to enact Article VIII of Chapter 5 of the Augusta County Code to establish the conditions needed to be met for the keeping of chickens in Rural Residential and Single Family Residential districts in Augusta County and to prohibit the running at large of all poultry, regardless of the zoning district.

B) The Board discussed an ordinance to amend Sections 25-4, 25-122.1, 25-132.1 and 25-134 to provide for the keeping of chickens in Rural Residential and Single Family Residential districts in Augusta County under certain circumstances and to clarify the requirements associated with allowing farms and limited agriculture by Special Use Permit in Single Family Residential districts. The Planning Commission recommended the Zoning Ordinance Amendments not be approved.

2. ARTICLES OF AMENDMENT OF AUGUSTA COUNTY SERVICE

AUTHORITY

The Board discussed the Articles of Amendment of Augusta County Service Authority with respect to Section Three concerning the number and terms of the Board of the Authority.

The Board authorized placing on the January 28, 2015 public hearing agenda for consideration.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Karaffa: Presented a summary of General Assembly Bills with status of County priorities highlighted.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Expo proposal still pending.

2. Health Insurance Rates – Distributed rate structure for FY16 to the Board.

CLOSED SESSION

On motion of Mr. Karaffa, seconded by Mr. Wills, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

A) MRRJ

On motion of Mr. Karaffa, seconded by Mr. Pyles, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Bragg and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Wills, Shull, Moore, Bragg and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H1-26sbmin.15