Staff Briefing Meeting – February 25, 2008
Staff Briefing Meeting, Monday, February 25, 2008, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Jeremy L. Shifflett
Nancy Taylor Sorrells
G. Chris Brown, Interim County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer Whetzel, Assistant Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Larry C. Howdyshell
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, February 25, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 232nd year of the Commonwealth….
OFFICE ON YOUTH – ANNUAL REPORT
The Board received a presentation by staff on annual report.
The Board accepted report as information.
COMMUNITY ACTION
The Board discussed obtaining Community Services Block Grant (CSBG) funding by forming a Community Action Agency.
The Board authorized placing on the February 27, 2008, regular agenda for consideration.
STATE STORMWATER MANAGEMENT REGULATIONS
The Board received a presentation by state DCR Regional Manager, Jim Echols, on draft regulations.
The Board accepted presentation as information.
EROSION AND SEDIMENT CONTROL PROGRAM
The Board received staff presentation on:
A) E&S staffing proposal and budget B) E&S draft ordinance and fee schedule C) DCR Corrective Action Agreement The Board authorized placing on February 27, 2008, regular agenda for consideration
ROADS
The Board discussed the VDOT follow-up of January 22, 2008, staff briefing.
The Board accepted report as information.
SHENANDOAH VALLEY SOCIAL SERVICES – ANNUAL REPORT
The Board received a presentation by staff on annual report.
The Board accepted report as information.
MOTOR VEHICLE LICENSE DECALS – ORDINANCE
The Board discussed draft ordinance.
The Board authorized placing on February 27, 2008, regular agenda for consideration.
SHENANDOAH VALLEY RAILROAD COMPANY
The Board discussed resolution supporting state funding request by SVRR for rail improvements.
The Board authorized placing on the February 27, 2008, regular agenda for consideration.
BUCKINGHAM BRANCH RAILROAD COMPANY
The Board discussed resolution supporting state funding request by BBRC for rail improvements. Supervisor Pyles requested information regarding repairs to CSX crossing in Augusta Springs.
The Board authorized placing on the February 27, 2008, regular agenda for consideration.
SHENANDOAH VALLEY JUVENILE CENTER
The Board discussed resolution expanding services to include providing a “less-secure residential program for juveniles.
The Board authorized placing on February 27, 2008, regular agenda for consideration.
ECONOMIC DEVELOPMENT
The Board discussed approval of contract for preparation of the Economic Development Strategy.
Funding Sources: Comprehensive Plan Acct. (#11010-3125) $ 73,855
IDA 73,855
$147,710 The Board authorized placing on February 27, 2008, regular agenda for consideration.
ADULT BUSINESS – ORDINANCE
The Board discussed recommendations of Planning Commission regarding proposed Zoning Ordinance amendment and proposal to enact Police Powers Ordinance requiring all adult businesses to obtain a permit from Sheriff’s Department.
The Board authorized placing on February 27, 2008, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. WESTGATE – PRELIMINARY PLAT
The Board discussed preliminary plat, Westgate, containing 61 lots zoned General Business and 2 lots zoned General Industrial located on the west side of Tinkling spring Road (Route 285) between Expo Road (Route 935) and Ramsey Road (Route 635) (Beverley Manor District). The Planning Commission recommends approval.
The Board authorized placing on February 27, 2008, consent agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
Ms. Sorrells:
1. The Big Read – Friday, February 29th, at 11:30 a.m., at the Augusta County Courthouse; R. R. Smith, 1:00 p.m. – Reform on the Farm.
2. Valley Program for Aging Services – attended meeting – asked if any of the Board members were interested in participating for Meals on Wheels to let her know.
3. 116th Infantry Brigade Combat Team – Welcome home! Mr. Beyeler asked if a resolution could be drafted for Wednesday night, February 27th. Doug Wolfe, County Engineer, will be returning to work May 1st. Mr. Coleman:
1. Colton Berry – American Idol participant – asked if a resolution could be drafted for Wednesday night, February 27th .
2. Fishersville Small Area Plan meeting – Thank you to staff of Anderson and Associates, and Jeremy Sharp, Becky Earhart and Dale Cobb – Well attended meeting.
Mr. Garber: Jamestown 2007 – asked if throws and pins were still available.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Mayors/Managers Meeting, February 15, 2008, notes distributed to Board.
2. Cell Towers – presentation will be given at the March 24th Staff Briefing.
3. Augusta County Service Authority – will be discussed at the March 24th Staff Briefing.
a. Fire Flow b. Well head/source water 4. VDOT Access Management Resolution – Draft distributed to Board. The Board authorized placing on the February 27, 2008, regular agenda for consideration.
5. Airport Briefing – PowerPoint presentation will be given at the March 24th Staff Briefing.
6. General Assembly Legislative update given by John C. McGehee, Assistant County Administrator. Highlights: A) Transportation $180 million cut of the General Fund and Secondary Road Budget – 40% decrease; B) Education – re- benchmarking SOQs; C) Homestead Act – Senate killed, House Bill alive – close vote.
7. Motor Cross – Demonstration on Saturday, February 23rd, Board of Zoning meeting – March 6th for further discussion.
8. Shoffner closing except for Sales and Design department. Hopes to reopen when economy improves.
CLOSED SESSION
On motion of Mr. Pyles, seconded by Mr. Coleman, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the public safety exemption under Virginia Code § 2.2-3711(A)(19) [discussion of plans to protect public safety as it relates to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure]:
A) Government Center Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
On motion of Mr. Pyles, seconded by Ms. Sorrells, the Board came out of Closed Session.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Garber, Coleman, Shifflett, Sorrells, Pyles and Beyeler NAY: None
ABSENT: Howdyshell
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Pyles moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None
Absent: Howdyshell
Motion carried.
Chairman County Administrator
H2-25sbmin.08
