Staff Briefing Meeting – February 23, 2009
Staff Briefing Meeting, Monday, February 23, 2009, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Larry C. Howdyshell, Chairman
Gerald W. Garber, Vice-Chairman
David R. Beyeler
Tracy C. Pyles, Jr.
Wendell L. Coleman
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, February 23, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….
ROADS
The Board discussed the VDOT follow-up report of January 26, 2009, staff briefing.
Timothy Fitzgerald, Assistant Residency Administrator, reported that a VDOT public hearing is to be held, Thursday, March 12th at 6:00 p.m. at the Government Center regarding new maintenance standards, services levels and potential residency closures.
Chairman Howdyshell asked that the Board give input as to what should be submitted to VDOT.
The Board accepted report as information.
AUGUSTA REGIONAL DENTAL CLINIC
The Board received a presentation on services provided to Augusta County residents from the Augusta Regional Dental Clinic.
The Board accepted presentation as information and authorized placing a proclamation for Dental Health Month on February 25, 2009, consent agenda for consideration.
VERONA COMMUNITY FOOD PANTRY – ANNUAL REPORT
The Board received a presentation on annual report.
It was the consensus of the Board to endorse a letter of appreciation to volunteers of food pantries in Augusta County.
The Board accepted presentation as information.
SHENANDOAH VALLEY RAILROAD COMPANY
The Board discussed resolution supporting state funding requested by SVRR for rail improvements.
The Board authorized placing on February 25, 2009, consent agenda for consideration.
BUCKINGHAM BRANCH RAILROAD COMPANY
The Board discussed resolution supporting state funding requested by BBRR for rail improvements.
The Board authorized placing on February 25, 2009, consent agenda for consideration.
RECYCLING – ANNUAL REPORT
The Board received a presentation on annual report.
The Board accepted presentation as information.
SCHOLASTIC WAY – RESOLUTION
The Board discussed a resolution accepting the Project Administration Agreement for Scholastic Way Transportation Enhancement Grant Program Project.
The Board authorized placing on February 25, 2009, consent agenda for consideration.
BUILDING INSPECTION – ANNUAL REPORT
The Board received a presentation on annual report.
The Board accepted report as information.
PARKS AND RECREATION MATCHING GRANT – CHURCHVILLE RURITAN CLUB
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $8,975 for installation of ball field lights and refurbishment of the restrooms at Churchville Elementary; and (B) approval of a grant agreement.
Funding Sources: Pastures Recreation Account #80000-8024-21 $5,385 (60%) North River Recreation Account #80000-8023-28 $3,590 (40%) The Board authorized placing on February 25, 2009, regular agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – WILSON ATHLETIC BOOSTERS
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $36,464 for expanding the spectator bleachers on the home side of football stadium, with handicapped accessibility, press box upgrades to include new windows, interior carpet, paint and new roof access, and update the stadium PA; and (B) approval of a grant agreement.
Funding Sources: Wayne Recreation Account #80000-8027-36 $23,702 (65%) Beverley Manor Recreation Account #80000-8021-42 $ 5,470 (15%) Middle River Recreation Account #80000-8022-38 $ 7,292 (20%) The Board authorized placing on February 25, 2009, regular agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – FORT DEFIANCE HIGH SCHOOL
SPORTSMAN’S CLUB
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $15,480 for an irrigation system for the baseball and softball outfields; and (B) approval of a grant agreement.
Funding Sources: Beverley Manor Recreation Account #80000-8021-43 $5,160 (33.3%) Middle River Recreation Account #80000-8022-39 $5,160 (33.3%) North River Recreation Account #80000-8023-29 $5,160 (33.3%) The Board authorized placing on February 25, 2009, regular agenda for consideration.
PARKS AND RECREATION MATCHING GRANT – DRAFT DIAMOND CLUB
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $10,000 for an addition to install a warning track at the edge of the existing outfield, purchase of pipe and net expansion to protect the fire department roof and replacing roof on two dugouts; and (B) approval of grant agreement.
Funding Sources: South River Recreation Account #80000-8026-23 $5,000 (50%) Riverheads Recreation Account #80000-8025-30 $3,000 (30%) Beverley Manor Recreation Account #80000-8021-44 $1,000 (10%) Wayne Recreation Account #80000-8027-37 $1,000 (10%) The Board authorized placing on February 25, 2009, regular agenda for consideration.
NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS
The Board discussed approval of three non-conventional systems in Shannon Lea Subdivision on Lot 10 (#84H((1))(10), Lot 10 (#84H((1))17) and Lot 18 (#84H((1)(18) as provided in § 11-13 (D) of the County Code.
The Board authorized placing on February 25,2009, consent agenda for consideration.
2009 GENERAL REASSESSMENT
The Board received a presentation by County Attorney on Constitutional and State Code requirements.
The Board accepted presentation as information.
MILL PLACE COMMERCE PARK
The Board discussed proposal to complete dam hazard analysis and coordinate with division of dam safety.
The Board authorized placing on February 25, 2009, regular agenda for consideration.
PLANNING COMMISSION – ANNUAL REPORT
The Board received a presentation on annual report.
The Board accepted presentation as information.
SPECIAL USE PERMITS
The Board discussed code modifications to allow Board of Supervisors to consider Special Use Permits requests.
The Board authorized placing on February 25, 2009, regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Coleman: Board of Assessors meeting – Wrap-up meeting to be held in the County Administrator’s conference room on Thursday, February 26th, at 10:00 a.m.
Chairman Howdyshell: Governance meeting with Staunton and Waynesboro City Managers and Mayors, on February 12th. Distributed notes of the meeting.
Mr. Garber:
1. Airport usage up 67%.
2. Was on radio with Francis Chester (WSVA 550).
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. General Assembly Update – presentation given by John C. McGehee, Assistant County Administrator. Distributed information from Jane Woods to Board regarding budget and discussions to include stimulus money to partially offset revenue shortfalls. Highlights reflected affect on Virginia.
CLOSED SESSION
On motion of Mr. Garber, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Pending suit Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
NOTE: Mr. Pyles left Closed Session prior to discussion second item.
On motion of Mr. Beyeler, seconded by Mr. Shifflett, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Sorrells, Howdyshell and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
Chairman County Administrator
H2-23sbmin.09
