Staff Briefing Meeting – February 22, 2016

Staff Briefing Meeting, Monday, February 22, 2016, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Carolyn S. Bragg, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Gerald W. Garber
Terry Lee Kelley, Jr.
Wendell L. Coleman
Marshall W. Pattie
Michael L. Shull
Timmy Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Melissa Meyerhoeffer, Director of Finance
Patrick J. Morgan, County Attorney

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Wednesday, February 22, 2016, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 240th year of the Commonwealth….

VDOT ROADS

The Board discussed the VDOT status report of January 25, 2016, staff briefing meeting.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

1. The Board discussed the Economic Development monthly report of January 25, 2016, staff briefing meeting.

The Board accepted the monthly report as information.

2. The Board received a presentation by Shenandoah Valley Partnership.

The Board accepted presentation as information.

FIRE AND RESCUE

The Board discussed the Fire and Rescue monthly report of January 25, 2016, staff briefing meeting.

The Board accepted the monthly report as information.

SHENANDOAH VALLEY SOCIAL SERVICES

The Board discussed the Shenandoah Valley Social Services monthly report.

The Board accepted the monthly report as information.

VIRGINIA POWER – DOOMS-CUNNINGHAM 500kV TRANSMISSION LINE

UPGRADE

Presentation by Dominion on proposed upgrade project.

The Board accepted the presentation as information.

BOARD OF ELECTIONS

The Board received an update of voting machine replacement.

The Board placed this on pending for further discussion.

PROJECT GROWS

The Board received a presentation by staff of Project Grows.

The Board authorized placing updated lease on the February 24, 2016 regular agenda for consideration.

LIBRARY ANNUAL REPORT

The Board received a presentation by staff of Library Annual Report.

The Board accepted the monthly report as information.

BUILDING INSPECTIONS ANNUAL REPORT

The Board received a presentation by staff of Building Inspections Annual Report.

The Board accepted the monthly report as information.

PLANNING COMMISSION ANNUAL REPORT

The Board received a presentation by staff of Planning Commission Annual Report.

The Board accepted the monthly report as information.

BOARD OF ZONING APPEALS ANNUAL REPORT

The Board received a presentation by staff of Board of Zoning Appeals Annual Report.

The Board accepted the monthly report as information.

MEMORANDUM OF UNDERSTANDING

The Board discussed Memorandum of Understanding with Central Shenandoah Health district.

The Board authorized placing on the February 24, 2016 regular agenda for consideration.

NARROWBANDING

The Board received a presentation by Staff on narrowbanding.

The Board authorized placing on the February 24, 2016, regular agenda for consideration of lease with Vertical Bridge Holdings, LLC.

PLANNING COMMISSION/PUBLIC HEARINGS

1. P. J. WRIGHT, JR. – REZONING

The Board discussed a request to rezone approximately 3.3 acres from Limited Business to General Business with proffers owned by P. J. Wright, Jr., located on the south side of Jefferson Highway (Route 250) approximately 0.2 of a mile east of the intersection with Aero Drive (Route 1006) and adjacent to the city limits of Waynesboro (Wayne District). The Planning Commission recommends approval with proffers.

2. LAW LIBRARY FEE INCREASE ORDINANCE AMENDMENT

The Board discussed an Ordinance to amend Section 22-102 of the Code of the County of Augusta, Virginia. The proposed amendment authorizes local governments to assess a fee not to exceed Four Dollars on all civil actions filed in the Circuit Court and the District Courts of the County to help defray the costs of maintaining a law library open to the public.

The Board authorized placing on the February 24, 2016, public hearing agenda for consideration.

WAIVERS/ VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Coleman: Staff to consider what are the key indicators for the Board on issues.

Mr. Shull: Asked the question “if Troxell Gap tower goes down, will we still have radio coverage in that area?” Mr. Kelley: Also concerned about Troxell Gap tower.

Mr. Pyles: Shentel tower buildout – need to consider emergency services.

Chairman Bragg:

1. Welcome to John Wilkinson 2. Strategic Meeting (Board Priorities) – Monday Staff Briefing (March 21st) at 11:00. Lunch will be served at 12:00 noon.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Blue Mountain rezoning 2. Berry Farm Event – National Wild Turkey Federation Award received.

3. Legislation Update – crossover last week a. Proffer Bill

CLOSED SESSION

On motion of Mr. Pyles, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(19) [A discussion of plans to protect public safety as it relates to terrorist activity in accordance with §2.2-3711 (A)(19) of the Code of Virginia]:

A) Security On motion of Mr. Shull, seconded by Dr. Pattie, the Board came out of Closed Session and adjourned subject to the call of the Chairman.

Vote was as follows: Yeas: Bragg, Kelley, Garber, Wendell, Shull, Pattie and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Bragg, Garber, Kelley, Coleman, Shull, Pattie and Pyles NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H2-22sbmin.16