Staff Briefing Meeting – February 22, 2010

Staff Briefing Meeting, Monday, February 22, 2010, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, February 22, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….

ROADS

The Board discussed the VDOT status report of January 25, 2010, staff briefing meeting.

The Board accepted report as information.

PARKS AND RECREATION MATCHING GRANT – WILSON ATHLETIC BOOSTERS

The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $36,464 for reworking the entire field to correct drainage and replant with Bermuda grass seed and installation of aluminum bleachers and correcting power and cable lines that overhang on part of the field; and (B) approval of grant agreement.

Funding Source: Wayne Recreation Account #80000-8027-38 $30,000 (82%) Beverley Manor Recreation Account #80000-8021-45 $ 6,464 (12%) $36,464 The Board authorized placing on the February 24, 2010, regular agenda for consideration.

NON-CONVENTIONAL SEWAGE DISPOSAL SYSTEMS

The Board discussed approval of one non-conventional system in the Laurel Heights Subdivision on Lot #13A (Tax Map #47B ((1))(1) as provided in § 11-13 (D) of the County Code (Wayne District).

The Board authorized placing on the February 24, 2010, consent agenda for consideration.

LOCAL EMERGENCY TERMINATION

The Board discussed resolution to terminate declaration of local emergency due to a significant winter storm event.

The Board authorized placing on the February 24, 2010, regular agenda for consideration.

VHDA – HOUSING TAX CREDITS

The Board discussed requests by applicants for County CEO endorsement of rental projects:

1. Montague Terrace 96 units (Riverheads District) 2. The Village at Verona 42 units (Beverley Manor District) 3. Waterford Terrace 75 units (Wayne District) County Administrator advised that Revitalization Area Certificates were also being requested. Eligibility for certification includes:

A) Blighted, deteriorated, deteriorating, or B) Industrial, Commercial or Economic Jobs/Housing needed and financing necessary to make feasible.

The Board authorized placing on the February 24, 2010, regular agenda for consideration.

REVENUE RECOVERY

The Board discussed Board Committee proposal for distribution of funds.

The Board authorized placing on the February 24, 2010, regular agenda for consideration.

BUILDING INSPECTIONS – ANNUAL REPORT

The Board received a presentation by staff on annual report.

The Board accepted presentation as information.

PLANNING COMMISSION – ANNUAL REPORT

The Board received a presentation by staff on annual report.

The Board accepted report as information.

REAL ESTATE ASSESSMENT OPTIONS

The Board received a report from Board Committee on their review of options for next reassessment.

The Board authorized placing on the January 27, 2010, regular agenda for consideration.

PLANNING COMMISSION ITEMS

1. HILLMONT APARTMENTS, LC – REZONING

The Board discussed a request to rezone from Single Family Residential to General Business with proffers approximately 4.1 acres and to amend and restate the proffers on 45.7 acres zoned Single Family Residential owned by Hillmont Apartments, LC located on the south side of Weyers Cave Road (Route 256) approximately 0.1 of a mile east of the intersection with Keezletown Road (Route 750/276) in Weyers Cave (Middle River District). The Planning Commission recommends approval of the rezoning to General Business with proffers and approval of the amended and restated proffers on the Single Family Residential property.

The Board authorized placing on the February 24, 2010, public hearing agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD

Board discussed the following:

Mr. Howdyshell: Fire and Rescue Equipment – Additional toughbooks/software are needed for Churchville Fire and Rescue and Stuarts Draft Rescue Squads.

The Board authorized placing on the February 24, 2010, regular agenda for consideration.

* * * Mr. Pyles: Horse Care Assistance – Asked if County could facilitate matching of owners in need of assistance with interested animal groups. Chairman Garber indicated he would discuss with Extension Service staff.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. 2010 Legislative Update – County Administrator and Assistant County Administrator briefed Board on status of State budget deliberations.

2. VDOT Six-Year Plan – Public Hearing is scheduled for April 14, 2010.

3. Paychecks – Full-time employees’ paychecks will no longer be printed as a cost- saving measure. Will continue printing paychecks for part-time employees.

CLOSED SESSION

On motion of Mr. Shifflett, seconded by Mr. Howdyshell, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions On motion of Mr. Shifflett seconded by Ms. Sorrells, the Board came out of closed Session.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Coleman, Garber, Sorrells, Howdyshell, Shifflett, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Ms.Sorrells, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H2-22sbmin.10