Staff Briefing Meeting – August 25, 2008
Staff Briefing Meeting, Monday, August 25, 2008, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: David R. Beyeler, Chairman
Tracy C. Pyles, Jr., Vice-Chairman
Wendell L. Coleman
Gerald W. Garber
Larry C. Howdyshell
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, August 25, 2008, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 233rd year of the Commonwealth….
THE HONORABLE THOMAS H. WOOD – RECOGNITION
An “Augusta County” chair was presented to The Honorable Thomas H. Wood in appreciation of his service to Augusta County. His wife, Helen, accompanied Judge Wood for the presentation.
Judge, Augusta County General District Court 1980-1984 Judge, Augusta County Circuit Court 1984-2007 Chief Judge, 25th Judicial Circuit 2003-2007
ROADS
1. REPORT BY VDOT
The Board discussed the VDOT follow-up report of July 21, 2008, staff briefing.
The Board accepted report as information.
* * *
2. ACCESS MANAGEMENT
The Board received a presentation on Access Management.
The Board accepted presentation as information.
ROUTE 774 VDOT BRIDGE PROJECT
The Board discussed revision to County/State Agreement limiting County’s obligation to $200,000.
The Board authorized placing on August 27, 2008, consent agenda for consideration.
DROUGHT 2008
The Board discussed resolution concerning federal disaster designation and federal assistance.
The Board authorized placing on August 27, 2008, regular agenda for consideration.
TOMS BRANCH FLOOD CONTROL DAM
The Board discussed Headwaters’ proposal for the purchase of right-of-way associated with Flood Control Project.
Funding Source: South River Infrastructure Account #80000-8016-46 $14,970 The Board authorized placing on August 27, 2008, regular agenda for consideration.
FIRE REVOLVING LOAN FUND APPLICATION
The Board discussed revolving loan in an amount not to exceed $200,000 for Dooms Volunteer Fire Company to purchase a pumper.
The Board authorized placing on August 27, 2008, regular agenda for consideration.
NEW HOPE COMMUNITY CENTER
The Board discussed Community Center improvements project.
Funding Source: Middle River Infrastructure Account #80000-8012-57 $210,000 The Board authorized placing on August 27, 2008, regular agenda for consideration.
YEAR-END FY07-08 BUDGET CLOSEOUT
The Board received a presentation by Finance Director regarding budget closeout and impact on current budget revenues and expenditures.
The Board accepted presentation as information.
EXPENSE AND TRAVEL REIMBURSEMENT POLICY
The Board discussed proposed changes to County policy.
The Board accepted report as information.
INFRASTRUCTURE ACCOUNTS STATUS – FY07-08
The Board discussed additions/deletions to Infrastructure Accounts, as revised.
The Board authorized placing on August 27, 2008, regular agenda for consideration.
ORDINANCE REVIEW PROJECT
The Board received an update from staff on Ordinance Project Budget and Scope of Work.
The Board authorized placing on August 27, 2008, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. DELLIE OR BERTA MAY PROFFITT – REZONING
The Board discussed a request to rezone from General Agriculture to Single Family Residential approximately one acre owned by Dellie or Berta May Proffitt located in the southwest quadrant of the intersection of Cambridge Drive (Route 1502) and York Avenue (Route 1503) in Stuarts Draft (South River District). The Planning Commission recommends approval with proffer.
NOTE: Mr. Pyles left before meeting ended.
2. FISHERSVILLE SMALL AREA PLAN
The Board discussed a request to amend the Augusta County Comprehensive Plan 2007-2027 by adopting the Fishersville Small Area Plan. The Planning Commission recommends approval of the Fishersville Small Area Plan as an amendment to the County’s Comprehensive Plan; approval of the revised Planning Policy Area/Future Land Use map incorporating the recommendations of the Fishersville Small Area Plan; and approval of the text amendments to the County’s Comprehensive Plan reflecting the changes made as part of the Fishersville Small Area Plan.
3. SUBDIVISION ORDINANCE – AMENDMENT
The Board discussed an ordinance amending the Subdivision Ordinance of Augusta County Relating to Fire Flow Requirements. The Planning Commission recommends approval of the amendment to the County’s Subdivision Ordinance.
The Board authorized placing on August 27, 2008, public hearing agenda for consideration.
ECONOMIC DEVELOPMENT STRATEGIC PLAN
The Board received a presentation by consultant on Phase I of the Plan.
The Board accepted information as presentation.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Howdyshell: Reported that Nick Collins, School Board member, had a heart attack.
Mr. Garber: Informed Board of devastating fire at home of retired Deputy and Extension Service 4-H Agent. Also, positively commented on County-Community meeting held to discuss Agricultural Forestal District revalidation process.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. State Budget – County Administrator commented on pending state cuts.
2. Social Security Number (VACo) – County Administrator commented on VACo Survey and that Director of Finance is working with Agencies/Departments to respond.
3. Law Enforcement Grant – County Administrator reported that region successfully secured grant. Working on regional Memorandum of Understanding.
4. SVEC Annual Dinner Meeting – September 22nd, 6:00 p.m., at Mill Street Grill, Staunton 5. Parks and Recreation – County Administrator commented on County Program Guide highlights 6. Household Hazardous Waste Day – September 20th, 8:30 a.m. – 12:00 noon, at the Government Center 7. Personal Property Tax Relief – Commissioner of Revenue presented 2008 report and recommendations. The Board authorized placing on August 27, 2008, regular agenda for consideration.
8. Frontier Drive Work Session – Board suggested October 20th, at 6:30 p.m. for a joint dinner meeting with Staunton.
CLOSED SESSION
On motion of Mr. Howdyshell, seconded by Ms. Sorrells the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Off of Route 731 North River District Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
On motion of Mr. Howdyshell, seconded by Mr. Coleman, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Howdyshell, Sorrells and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
CLOSED SESSION
On motion of Mr. Howdyshell, seconded by Ms. Sorrells the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Personnel directly responsible to the Board of Supervisors Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
On motion of Mr. Howdyshell, seconded by Mr. Coleman, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shifflett, Coleman, Garber, Howdyshell, Sorrells and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Howdyshell moved, seconded by Ms. Sorrells, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
Chairman County Administrator
H8-25sbmin.08
