Special Meeting – May 4, 2011

Special Meeting, Wednesday, May 4, 2011, at 7:00 p.m. Government Center, Verona, VA.

PRESENT: Jeremy L. Shifflett, Chairman
Wendell L. Coleman, Vice-Chairman
David R. Beyeler
Gerald W. Garber
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary

VIRGINIA: At a special meeting of the Augusta County Board of Supervisors held on Wednesday, May 4, 2011, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….

Chairman Shifflett welcomed the citizens in the audience and asked that a form be completed by anyone who plans to speak.

Jennifer M. Whetzel, Director of Finance, led the Pledge of Allegiance.

Gerald W. Garber, Supervisor for the Middle River District, delivered the invocation.

2011 TAX RATES

The Board considered adoption of real and personal tax rates for 2011, as proposed at a public hearing held on April 20, 2011.

Ms. Whetzel advised that during the budget process, the Board directed staff to advertise the draft budget with the following tax rates:

Real Estate 48¢ Vehicles and Motorcycles Tangible Personal Property $2.25 Machinery and Tools and all other Tangible Personal Property $1.90 On motion of Mr. Pyles, seconded by Mr. Howdyshell, that the Board adopt the County tax rate for Real Estate levy be set at 48¢ per $100, and Tangible Personal Property levy for vehicles and motorcycles be set at $2.25 per $100, and Tangible Personal Property levy for all other classes be set at $1.90 per $100 for Tax Year 2011.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

REVISED BUDGET FOR FY2010-2011

The Board considered revised budget for Fiscal Year 2010-2011.

Ms. Whetzel reported that the revised budget was reviewed in detail by the Board at the March 28th budget work session and then presented at the public hearing on April 20th.

The total expenditures are $155,725,535.

Mr. Beyeler moved, seconded by Mr. Coleman, that the revised budget and appropriations for the fiscal year 2010-11, as presented at the public hearing held on April 20, 2011, and as revised, be approved.

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2010-2011 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 164,945

12010 COUNTY ADMINISTRATOR 592,470

12030 PERSONNEL 172,125

12040 LEGAL SERVICES 244,985

12090 COMMISSIONER OF REVENUE 758,380

12130 TREASURER 542,685

12150 CENTRAL ACCOUNTING 320,270

12200 MANAGEMENT INFORMATION SYSTEMS 477,920

13010 BOARD OF ELECTIONS 204,350

21010 CIRCUIT COURT 84,871

21020 GENERAL DISTRICT COURT 5,600

21030 MAGISTRATE 5,350

21060 CLERK OF THE CIRCUIT COURT 755,815

22010 COMMONWEALTH ATTORNEY 880,557

31020 SHERIFF 4,963,620

31040 EMERGENCY SERVICES OPERATIONS 1,520,080

32010 FIRE DEPARTMENT 3,147,915

32020 EMERGENCY SERVICES – VOLUNTEERS 1,692,824

32030 FIRE TRAINING CENTER 254,810

33030 J&D COURT 12,790

33040 COURT SERVICES 2,600

33050 JUVENILE & PROBATION 1,371,900

34010 BUILDING INSPECTIONS 405,660

35010 ANIMAL CONTROL 476,160

41020 HIGHWAYS & ROADS 16,000

41040 STREET LIGHTS 114,000

42010 SANITATION & WASTE 1,786,155

42020 RECYCLING 137,300

43010 BUILDING & GROUNDS 1,290,670

51010 HEALTH DEPARTMENT 390,000

51020 TAX RELIEF FOR THE ELDERLY 250,000

71010 PARKS & REC 1,349,895

71020 NATURAL CHIMNEYS 164,265

73010 LIBRARY-FISHERSVILLE 1,056,955

73020 LIBRARY-CHURCHVILLE 103,040

81010 COMMUNITY DEVELOPMENT 912,860

81020 TOURISM 199,265

81050 ECONOMIC DEVELOPMENT 173,165

82010 ENVIRONMENTAL MGMT. SYSTEMS 59,285

83010 EXTENSION OFFICE 130,600

83050 COUNTY FARM 8,000

92020 OTHER OPERATIONAL FUNCTIONS 567,472

92030 CONTRIBUTIONS 286,165

92040 CONTINGENCIES 46,090

94000 TRANSFERS TO OTHER FUNDS 44,323,159

GRAND TOTAL – GENERAL OPERATING FUND (11) 72,423,023

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 200,000 Grand Total – Fire Revolving Loan Fund (12) 200,000 FROM: Drug Enforcement Fund (13) TO: Drug Enforcement Fund (13) 31030 – Operations 121,800 Grand Total – Drug Enforcement Fund (13) 121,800 FROM: Industrial Development Fund (14) TO: Industrial Development Fund (14) 53000 – Payments to I.D.A. 52,000 Grand Total – Industrial Development Fund (14) 52,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 552,950 94000 – Transfers to Other Funds 120,000 Grand Total – Revenue Recovery Fund (15) 672,950 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 7,103,200 53020 – Public Assistance 3,530,000 53070 – Family Resource Center 230,000 Grand Total – Virginia Public Assistance Fund (23) 10,863,200 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,460,000 Grand Total – Comprehensive Services Act Fund (24) 3,460,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 73,298,079 20000 – Admin/Attend/Health 2,797,967 30000 – Pupil Transportation 5,554,375 40000 – Operation/Maintenance 9,934,385 Grand Total – School Operating Fund (41) 91,584,806 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,711,825 Grand Total – School Cafeteria Fund (43) 4,711,825 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 42000 – Building Services 62,154 62320 – Wilson Elementary 816,511 62500 – Special Capital Projects (High Schools) 40,000 Grand Total – School Capital Improvement Fund (44) 918,665 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92050 – Debt Service 8,347,300 Grand Total – School Debt Service (45) 8,347,300 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 1,755,962 20000 – Admin/Attend/Health 386,510 30000 – Pupil Transportation 60,777 40000 – Maintenance Services 69,100 Grand Total – Head Start Fund ( 47) 2,272,349 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,211,883 40000 – Operations/Maintenance 31,300 Grand Total – Governor's School Fund (48) 1,243,183 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 400,000 8011- Infrastructure – Beverley Manor 100,000 8012 – Infrastructure – Middle River 100,000 8013 – Infrastructure – North River 100,000 8014 – Infrastructure – Pastures 100,000 8015 – Infrastructure – Riverheads 100,000 8016 – Infrastructure – South River 100,000 8017 – Infrastructure – Wayne 100,000 8021 – Matching Grants – Beverley Manor 15,000 8022 – Matching Grants – Middle River 15,000 8023 – Matching Grants – North River 15,000 8024 – Matching Grants – Pastures 15,000 8025 – Matching Grants – Riverheads 15,000 8026 – Matching Grants – South River 15,000 8027 – Matching Grants – Wayne 15,000 8057 – Fire Apparatus & Equipment 28,050 8134 – County School 281,543 8139 – Tourist Information Center 10,000 8145 – Economic Development 100,000 8149 – A.C.S.A.Contribution 200,000 8152 – Fire & Rescue Equipment 200,000 8161 – Blue Ridge Community College 85,000 8162 – Secondary Roads – Revenue Sharing 650,000 8166 – Vehicle Sinking Fund 100,000 8198 – Building Sinking Fund 438,000 94000 – Transfers To Other Funds 2,767,571 Grand Total – Capital Improvement Fund (70) 6,065,164 GRAND TOTAL – APPROPRIATIONS (All Funds) 202,936,265 Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

PROPOSED BUDGET FOR FY2011-2012

The Board considered proposed budget for Fiscal Year 2011-2012 as presented at a public hearing held on April 20, 2011.

David Karaffa mentioned that at the budget meeting, there was an excess of $800,000+ set aside pending the results of the Fire Plan. He asked when those funds were going to be allocated.

Ms. Whetzel advised that a report was given at the public hearing on April 20th that detailed the expenditures and revenues for the FY12 budget. Expenditures totaled $158 million, part of which goes towards the construction of Wilson Elementary School.

The Board met on April 27th and made several adjustments; one which Mr. Karaffa alluded to was the $834,000, that was included in the advertised budget and is primarily Public Safety Funds.

Mr. Coffield distributed the following information to the Board and asked for the Board’s direction:

1. PLYFD (1) Position $ 56,720 2. Deerfield (3) Positions 153,191 3. PLYFD (6) Positions 353,762 4. Fire Captain (1) Position 67,145 5. Sheriff’s Sgt. (1) Position 60,855 6. IT System Tech (1) Position 39,039 7. Volunteer Fuel (member reimbursement 90,000 8. Volunteer Agency 2% increase 14,201 $834,913 Note: This was discussed later and certain numbered items were placed in the motion.

Other possible considerations:

1. Wills Recordation Fee – State has allowed jurisdictions to charge a $25 fee.

Based upon past history with the Circuit Court, that would be approximately $2,500 annually. An ordinance would have to be drafted to adopt the fee.

2. SPCA Agreement – Originally, $158,000; now, $186,000 – $28,000 increase 3. Health Department – Restaurant fees increases had been budgeted; would provide Augusta County an additional $22,000. Restaurant industry challenged General Assembly; and this amount was deleted from budget.

4. Bio-Solids Inspections – In 1999, new permitting requirements were adopted allowing for application of sludge on agricultural lands. DEQ was charged with administering. Rockingham and Augusta Counties elected to do separate independent monitoring; cost was approximately $2,500/year. In discussion with Extension and staff, it was recommended to the Board to eliminate local monitoring.

Mr. Beyeler asked for clarification of the Health Department. Ms. Whetzel explained that there are inspection fees charged to restaurants. A few years back, the State had raised those fees from $40 to $285. In this General Assembly, it was dropped back to $40. Sixty percent of the decrease was filled in fees with state funding; the additional 40% has to be made up by the localities. The Health Department provided a spreadsheet indicating the number of permits Augusta County had and what Augusta County’s portion would be, which was approximately $22,000.

Ms. Sorrells, in regards to Bio-Solids, stated that a lot of bio-solids are spread in the Riverheads District; and that she receives a call every time a new area is permitted.

Ms. Sorrells has spoken with Candy J. Hensley, Environmental Programs Manager, about this and feels comfortable with the use of bio-solids. She felt that this was a situation that you needed to “over assure the public that it is safe”. She recommended that this be kept in the budget and asked that they receive reports.

Ms. Sorrells moved, seconded by Mr. Beyeler, that the Board approve keeping the Bio- Solids Inspections in the budget.

Mr. Howdyshell asked Mr. Coffield to explain again how Rockingham County is monitoring the sludge. Mr. Coffield reiterated that this began in 1999; DEQ manages it, but they do not provide inspections during the spreading. Suggestion was made that a third party address the actual monitoring of the spreading; DEQ recommended a technician from the County be trained by DEQ and provide inspections. At that time, Rockingham was facing the same issue; Rockingham County agreed to supply the technician and only charge Augusta County on an inspection-by-inspection basis. Since 1999, Rockingham Community Development office has provided a trained inspector for the monitoring of applications. What is currently occurring is that Houff’s is required to obtain permits from DEQ. We receive notice (14 days prior to application) and there is a comment period for the permits. Waste products are currently applied from MillerCoors, Hershey, McKee and White Wave, as well as Augusta County’s Sewage Treatment Plants. Per the agreement, Kevin Williams of Rockingham County, conducts the inspections (at a cost of $2,500 this past year). Jean Andrews, with the Augusta County Service Authority, inspects sites once a year where bio-solids are used from Wastewater Treatment Plants. Ms. Hensley is the person who works with DEQ on monitoring the paperwork.

Mr. Howdyshell felt that DEQ was well trained in doing this monitoring and disagreed in the additional money being spent.

Ms. Sorrells felt that this “gives the public another level of security”.

Mr. Beyeler understood that $2,500 has been spent yearly since 1999 and asked if this would be a continuation of that procedure or if it was an additional $2,500. Mr. Coffield stated that it was not an additional fee.

Mr. Garber added that if it comes from one of the Wastewater Treatment Plants, there is already an inspector; and every thing else is food grade waste coming out of plants that are inspected for food processing.

Vote was as follows: Yeas: Sorrells and Beyeler Nays: Howdyshell, Garber, Shifflett, Pyles and Coleman Motion failed.

Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board approve the $22,000 fee for the Health Department and the additional $28,000 for the SPCA.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

It was the consensus of the Board to not draft an ordinance for the Wills Recordation Fees.

* * * Garber Fire Plan Mr. Coffield reported that in March, staff presented to the Board the $834,913 proposal, which eight items had been mentioned earlier tonight. For the first six months of this calendar year, a PLYFD (1) position has been funded from the Wayne Infrastructure Account of $56,720. The Deerfield (3) positions have been funded from the Pastures Infrastructure Account of $153,191. At the March Budget Work Session, the Board directed staff to pencil these two items in but leave the other items on the table pending discussion and consideration of the State Fire Rescue Study.

Mr. Coffield asked for the Board’s direction.

Mr. Garber added that, as 2010 Chairman, he asked for staff to provide a proposal for Fire and Rescue. He supported this plan.

Mr. Beyeler added that some of these positions have already been discussed. He reiterated that the 1 position at Preston Yancey and the three positions at Deerfield have already been agreed upon. He felt that the Fire Captain, Sheriff’s Sergeant, IT System Tech and Volunteer Fuel should be held for further consideration.

Mr. Beyeler moved, seconded by Mr. Coleman, that the first three items (PLYFD (1) position; Deerfield (3) positions; and PLYFD (6) positions; and the Volunteer Agency 2% increase be approved and that the other four items be frozen until a special committee can be appointed to review the Fire Report recommendations and submit its recommendations to the Board prior to July 1st. Mr. Beyeler understood that the Comp Board has allocated $45,500 for the Sheriff’s Sergeant position effective July 1, 2011. Ms. Whetzel explained that the Comp Board has tentatively reduced the FY2011-12 budget by $48,000; the Governor advised that it could be funded out of FY11 Fund Balance and be available in August. The Comp Board is not including it in their budget until they are sure it is available. Ms. Whetzel advised that it is not in the Revenue line at this time. The cut that the Sheriff has taken is actually funding positions that are already there; therefore, 1) It is not reoccurring; and 2) It is not really “new” money for the Sheriff. Ms. Whetzel clarified that the Sheriff’s Sergeant position would be a new position.

Mr. Coleman asked if Mr. Beyeler included Volunteer Fuel in his motion. Mr. Beyeler wanted this item held. He felt that the $834,913 needed to be approved, but wanted a committee to make recommendations before July 1st. Mr. Howdyshell agreed with Mr. Beyeler and thanked Mr. Garber for his input. He also expressed that he was not completely happy with the Fire Board recommendations. He felt the recommendations to be extreme. He felt that Mr. Garber’s proposal was more realistic. Ms. Sorrells agreed. She felt that the report was candid in pinpointing strengths and weaknesses and making recommendations, but “they did not lay out our future roadmap”. She agreed with a committee being formed to present recommendations.

Chairman Shifflett said that he would like to have seen the fuel reimbursement included in the items to be considered. He has spoken with a few volunteers who have expressed their concerns. The Volunteer Budget Committee had recommended to restore the fuel reimbursement. He also stated that he has a committee in mind, but would like to wait until the Officers Association submit their prioritizations and recommendations.

Mr. Beyeler clarified his motion and then suggested that the rest of the money be placed in a “kitty”. “We need a method of reimbursement for fuel before we just say we’re going to do it.” Ms. Sorrells added that this would also allow the chosen committee to incorporate the recommendations from the Officers’ Association.

Mr. Garber clarified that the only items approved were numbers 1, 2, 3, and 8.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Ms. Sorrells asked the Board to consider a revised budget allocation for Riverheads Volunteer Fire Department. She made the following statement:

If you will recall, the amount that was recommended was $10,600 and some odd dollars – same amount as Company 10 volunteers would be getting, which you can not get a new station started. If they have 10 new applicants, 10 sets of turn-out gear and pagers is $29,000 to start with. It is not enough to function on as a fully-functioning agency. For Company 10 volunteers, it is a little different because they have three fully-staffed duty crews there. Actually, Mr. Beyeler and I sat down for about four hours and worked through budgetary stuff with Ronnie Garber and Barry Lotts and looked at what was fair and what was not fair since they are getting some things that other agencies aren’t getting. This is what we would suggest would be a fair budgetary allocation—it is what they would get if they were just a regular company and had their own building and everything would be $81,417 based on estimated number of calls and their base to start with. Deductions for being a county-owned station: Fuel for vehicles, Maintenance and Depreciation; Telephone and Internet (1/2 is SARS); Electricity and Heating; Water (there is no sewer) (1/2 is SARS); and Vehicle maintenance costs. Annual contribution:

$34,077.

Ms. Sorrells moved, seconded by Mr. Beyeler, that the Board increase the Riverheads Volunteer Fire Department budget allocation to $34,077.

Mr. Pyles made the following comment:

This is just a continuation of a long process—get a little bit, get a little bit, get a lot, get a little bit, get a little bit more. Nobody was given the full cost of this thing in the beginning and so it was just ‘Oh, we just need this. We just need that.’ And, now, we’re at this.

Where it just says, ‘we just got a few things more than others’, well, if you count a building and bulk water system and a fire truck a little bit more than the rest, $167,000 for equipment, well, yeah, you did get a little bit more than the rest that busted their buns every day to raise it. This was a squad that had so many volunteers showing up, that money was flowing in, a check here for $1,000, money there for stuff, and now at this eleventh hour, we’ve got this. This is not appropriate at this time. It should be turned down.

Ms. Sorrells made the following comment:

I would just like to make a couple of comments. One, is the bulk water has nothing to do with the Fire Department. That has to do with serving the community; it doesn’t have adequate water and a way for them to get that. So you can just take that out of discussion. This is no more or no less than any of our other stations get, but I might point out that we just passed a motion to give Deerfield $153,000 every year. Now, Deerfield needs it. I think it is very appropriate that that happens. That is $153,000 every year that we are not having to put in the Riverheads Station because they are doing it all as volunteers. What is not appropriate about that? These people are all stepping up and doing this for nothing and filling a hole, providing a service, lowering the household fire insurance rates for the area, and, as I said it time and time again, if we had the staff with Rescue and Fire, it would cost us $800,000 a year; so I think an extra $23,000 versus $800,000 is a pretty good bargain.

Mr. Pyles’ added comments:

You can look at it like that, but my point is we needed to look at it as an overall plan in the beginning, which I tried to have us do. We put a fire station where they didn’t have water.

You can’t do that. You need water at a station. So you want to go . . . If we had gone down to Greenville like we had in our plans, we wouldn’t have the Raphine bill that we continue to have. We were going to take business away from our Company 10, which is $1 million a year. It isn’t the best place to put it. What I’m trying to say is we keep nibbling at this thing. It should have been brought up long ago. These aren’t surprise bills. This isn’t something that ‘Gees nobody knew we would need electric’, or we didn’t need this, or we didn’t need that, we have these other things. These are all known. We keep putting budgets together then we change because something wasn’t anticipated.

We keep having unanticipated costs here. I mean I don’t think you have any choice but to go along with it, but this is a problem with doing things little by little and not incorporating with a big plan. As far as Deerfield, Middlebrook has had volunteers before Deerfield. They have fewer calls and Deerfield will respond to and all they do is fire.

Mr. Howdyshell asked about the telephone, electricity and water, if SARS reimbursed that to the County? Or would that be a contribution to SARS? Ms. Sorrels said that would be a contribution to SARS. She emphasized that this was not a bill. It was a deduction based from what a normal station would get. “This is not a bill. These are anticipated costs that we budgeted, but we took it away from what their base would be because the County, from the very beginning, said that they were going to pay that.” Mr. Howdyshell commented that Augusta County would be subsidizing SARS who is getting revenue recovery.

Ms. Sorrells made the following statement:

I don’t think that $1,140 is going to cover what they have to do. If SARS wasn’t there, if we put it there ourselves, we would have to have two vehicles; between the two, we would have to have $800,000 worth of employees; we would have to reimburse the fuel; we would have to reimburse the medical supplies. SARS is still a bargain even if they get revenue recovery. You remember, revenue recovery only kicks in on transports.

They will be lucky to . . . they won’t break even at Riverheads Station, but they will be going deeper; they’ll be cutting their response time by 2/3 probably into what was already their 1st due area. Just a quick thing – Riverheads Fire Station and the Rescue Station has water. I don’t know what that has to do with it. It had water; that’s one reason why we put it there.

Mr. Howdyshell made the following comment:

Electricity and water – we’re giving them $12,000–Augusta County taxpayers— subsidizing SARS that much!

Mr. Beyeler made the following comment:

We could sit here all night long and discuss this. But we talk about surprises. There are times I wished I had my vote back. For $100,000 for a company in your area last month, Mr. Pyles, that six months ago was questionable whether or not they would continue to operate because of the problems we were having? And you’re talking about money?

You need to . .

Mr. Pyles made the following comment:

Any funds I provide are from Infrastructure funds; it’s not this General Fund that comes out where all have to look at. Everybody’s got the same amount of money and they make choices where it goes. If Ms. Sorrells wants to put up this amount of money from Infrastructure, I put it up for Deerfield to continue their business for a year, why not do that?

Mr. Beyeler replied:

Well, everybody gets the same amount. I understand that. Pastures generate 12.5% of the 100%. You multiply that out and see where you come out.

Mr. Pyles replied:

Mr. Beyeler, some day we have to do a study on what it costs us for education in your area; what it costs for . . . I have a list of all the people of the Middle River Jail. Guess where they come from—the large percentage. We’ve got a lot of costs that get associated with where you have a lot of people. There is revenue and there is costs.

Sometimes you get carried away with those things and don’t understand that we started out with . . . the infrastructure structure in Stuarts Draft came from General Funds. We don’t have a sewer system in our area. You can go down the list with things that we’ve done in the South River area and you’ve gotten plenty of your money. You need to look at all the costs. We could put all the costs together and where all the funds are coming from, you’ll find that the reason that we want to keep the road areas open is because they don’t cost us money. That’s what we talk about here all the time. Cows don’t cost you money. Rural areas doesn’t cost you money. Now, you’re saying ‘Oh, you’re a big cost!’ No, we are a low-cost area. Put them together. Our costs versus our revenue are a bonus for this county.

Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: Howdyshell and Pyles Motion carried.

Mr. Beyeler moved, seconded by Mr. Coleman, that the proposed budget and appropriations for the fiscal year 2009-10, as presented at the public hearing held on April 20, 2011, and as revised, be approved.

Mr. Coffield noted that the revisions were as follows:

Expenditures 30000-MISC Public Safety Accounts <$257,039> 32020-9152 Riverheads Fire & Rescue $ 23,410

35010-5684 SPCA $ 28,000

51010-5601 Health Department $ 22,000 92020-5684 Bio-Solid Inspections <$ 2,500> 92040-9999 Contingency $257,039 BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2011-2012 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 187,390

12010 COUNTY ADMINISTRATOR 602,970

12030 PERSONNEL 172,625

12040 LEGAL SERVICES 231,740

12090 COMMISSIONER OF REVENUE 753,725

12130 TREASURER 542,405

12150 CENTRAL ACCOUNTING 321,870

12200 MANAGEMENT INFORMATION SYSTEMS 505,850

13010 BOARD OF ELECTIONS 361,645

21010 CIRCUIT COURT 85,585

21020 GENERAL DISTRICT COURT 5,600

21030 MAGISTRATE 5,525

21060 CLERK OF THE CIRCUIT COURT 755,355

22010 COMMONWEALTH ATTORNEY 894,745

31020 SHERIFF 5,076,420

31040 EMERGENCY SERVICES OPERATIONS 1,554,765

32010 FIRE DEPARTMENT 3,664,573

32020 EMERGENCY SERVICES – VOLUNTEERS 1,728,876

32030 FIRE TRAINING CENTER 259,225

33030 J&D COURT 43,025

33040 COURT SERVICES 2,750

33050 JUVENILE & PROBATION 1,356,000

34010 BUILDING INSPECTIONS 410,795

35010 ANIMAL CONTROL 364,030

41020 HIGHWAYS & ROADS 12,000

41040 STREET LIGHTS 124,000

42010 SANITATION & WASTE 1,803,780

42020 RECYCLING 142,000

43010 BUILDING & GROUNDS 1,321,965

51010 HEALTH DEPARTMENT 514,510

51020 TAX RELIEF FOR THE ELDERLY 250,000

71010 PARKS & REC 1,412,140

71020 NATURAL CHIMNEYS 177,425

73010 LIBRARY-FISHERSVILLE 1,040,702

73020 LIBRARY-CHURCHVILLE 103,635

81010 COMMUNITY DEVELOPMENT 915,300

81020 TOURISM 199,265

81050 ECONOMIC DEVELOPMENT 173,000

82010 ENVIRONMENTAL MGMT. SYSTEMS 61,710

83010 EXTENSION OFFICE 83,934

83050 COUNTY FARM 13,000

92020 OTHER OPERATIONAL FUNCTIONS 924,254

92030 CONTRIBUTIONS 304,296

92040 CONTINGENCIES 307,039

94000 TRANSFERS TO OTHER FUNDS 43,317,257

GRAND TOTAL – GENERAL OPERATING FUND (11) 73,088,701

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans 400,000 Grand Total – Fire Revolving Loan Fund (12) 400,000 FROM: Drug Enforcement Fund (13) TO: Drug Enforcement Fund (13) 31030 – Operations 88,430 Grand Total – Drug Enforcement Fund (13) 88,430 FROM: Industrial Development Fund (14) TO: Industrial Development Fund (14) 53000 – Payments to I.D.A. 95,000 Grand Total – Industrial Development Fund (14) 95,000 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 563,200 94000 – Transfers to Other Funds 120,000 Grand Total – Revenue Recovery Fund (15) 683,200 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 7,081,500 53020 – Public Assistance 3,105,000 53070 – Family Resource Center 220,000 Grand Total – Virginia Public Assistance Fund (23) 10,406,500 FROM: Comprehensive Services Act Fund (24) TO: Comprehensive Services Act Fund (24) 53060 – Comprehensive Services 3,300,000 Grand Total – Comprehensive Services Act Fund (24) 3,300,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 71,372,237 20000 – Admin/Attend/Health 2,834,064 30000 – Pupil Transportation 5,630,339 40000 – Operation/Maintenance 9,015,771 Grand Total – School Operating Fund (41) 88,852,411 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,813,552 Grand Total – School Cafeteria Fund (43) 4,813,552 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 62320 – Wilson Elementary 6,956,054 Grand Total – School Capital Improvement Fund (44) 6,956,054 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92050 – Debt Service 8,369,475 Grand Total – School Debt Service (45) 8,369,475 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 1,561,560 20000 – Admin/Attend/Health 377,186 30000 – Pupil Transportation 57,977 40000 – Maintenance Services 41,260 Grand Total – Head Start Fund ( 47) 2,037,983 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,178,459 40000 – Operations/Maintenance 31,200 Grand Total – Governor's School Fund (48) 1,209,659 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 340,000 8057 – Fire Apparatus & Equipment 15,087 8145 – Economic Development 160,000 8149 – A.C.S.A.Contribution 200,000 8152 – Fire & Rescue Equipment 200,000 8161 – Blue Ridge Community College 85,000 8162 – Secondary Roads – Revenue Sharing 500,000 8166 – Vehicle Sinking Fund 299,000 8198 – Building Sinking Fund 246,000 94000 – Transfers To Other Funds 891,564 Grand Total – Capital Improvement Fund (70) 2,936,651 GRAND TOTAL – APPROPRIATIONS (All Funds) 203,237,616 Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

REDISTRICTING – 2011

The Board considered precincts and polling places.

Becky Earhart, Senior Planner, noted that since April 27th, the Governor signed the redistricting bill. Augusta County remains unchanged from the previous bill; one senate district and three house districts. Maps of Option 1 and Option 2 indicating Precincts and Polling Places had been placed at the Board’s seats. Ms. Earhart reviewed those options with the Board.

Ms. Earhart noted that the purpose of tonight’s meeting was to look at the Precincts and the Polling Places locations and be sure that they are okay to advertise in anticipation of a public hearing on May 25th.

Ms. Sorrells asked where the Wilson School Complex was located. Ms. Earhart said that it is in the Beverley Manor District in Option 1 and Wayne District in Option 2.

Ms. Sorrells asked where the Stuarts Draft School Complex was located. Ms. Earhart said that it was in the Beverley Manor District in both options.

Mr. Coffield stated that this will be advertised on May 11th and 18th for a public hearing on May 25th. No action is required tonight.

Mr. Coleman, on behalf of the Board, thanked Ms. Earhart on her hard work and tremendous time spent on redistricting.

LOCAL EMERGENCY DECLARATION

The Board considered resolution declaring Local Emergency.

John C. McGehee, Assistant County Administrator, reported that another tornado occurred last week. He commended Donna Good, ECC Director, and Building Officials of summarizing the damage. Documentation was attached to the agenda. Tonight’s approval is a confirmation of the declaration made April 29th.

Mr. Howdyshell moved, seconded by Mr. Pyles, that the Board adopt the following resolution:

DECLARATION OF LOCAL EMERGENCY

WHEREAS, due to a tornado touching down in a portion of the County of Augusta, Virginia (the County) and high wind, torrential rains, lightening and flooding affecting most of the entire County, it is facing dangerous conditions of sufficient severity and magnitude to warrant coordinated local government action to prevent or alleviate the damage, loss, hardship or suffering threatened or caused thereby; and WHEREAS, the conditions of extreme peril to life and property necessitate the proclamation of the existence of a local emergency; and WHEREAS, circumstances do not permit the Board of Supervisors of the County of Augusta, Virginia to convene to consent to the declaration of a local emergency; NOW, THEREFORE, pursuant to Virginia Code § 44-146.21 and, as provided therein, subject to confirmation by the Board of Supervisors at its next regularly scheduled meeting or at a special meeting within fourteen (14) days of this declaration, whichever occurs first, Jeremy L. Shifflett, Chairman of the Board of Supervisors of the County of Augusta, Virginia and Emergency Services Director of the County of Augusta, Virginia declares and proclaims the existence of a local emergency in the County of Augusta; and It is further proclaimed and ordered that during the existence of said emergency the powers, functions, and duties of the Director of Emergency Services and the Emergency Services Department of the County of Augusta shall be those prescribed by state law and the ordinances, resolutions, and approved plans of the County of Augusta in order to mitigate the effects of said emergency.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Mr. McGehee added that there were no injuries but significant structural damage.

Chairman Shifflett asked that staff submit a thank-you letter to the Women’s Augusta Farm Bureau Committee for their luncheon.

ADJOURNMENT

There being no other business to come before the Board, Ms. Sorrells moved, seconded by Mr. Beyeler, that the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.

Chairman County Administrator H:/minutes5-4budmin.11