Special Meeting – May 1, 2019

Special Meeting, Wednesday, May 1, 2019, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
G.L. “Butch” Wells
Michael L. Shull
Wendell L. Coleman
Marshall W. Pattie
Pam L. Carter
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
Misty Cook, Director of Finance
James R. Benkahla, County Attorney
Angie Michael, Executive Assistant

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, May 1, 2019, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 243rd year of the Commonwealth….

Chairman Garber welcomed the citizens present.

Pam Carter, Supervisor for the Pastures District, led the Pledge of Allegiance.

Pam Carter, Supervisor for the Pastures District, delivered the invocation.

2019 TAX RATES

The Board considered adoption of the real and personal tax rates for 2019, as proposed at a public hearing held on April 17, 2019.

Misty Cook, Director of Finance, stated that the Board of Supervisors provided consensus to advertise the real estate tax at sixty three cent per one hundred at the meeting on March 18, 2019. This would increase revenue by an estimated $2.4 million due to the 2019 calendar year reassessment. The increased revenue generated from the proposed increase would fund four part-time school resource officers for the Sheriff’s office, an increase to the County Capital Fund Transfer by $1.1 million, an increase in the school transfer by $120,000.00 and provide a school capital transfer of just over $1 million for bus replacements.

Current: Proposed Real Estate $0.63 $0.63 Personal Property – auto & motorcycle campers, boats, boat trailers, horse trailers, airplanes, trailers $2.50 $2.50 Personal Property – business, large trucks and trailers, machinery & tools $2.00 $2.00 Ms. Bragg moved, seconded by Mr. Coleman, that the Board approve the adoption of the real and personal tax rates as proposed.

Vote was as follows: Yeas: Shull, Coleman, Garber, Bragg, Wells and Carter Nays: None Abstain: Pattie Motion carried.

.

REVISED BUDGET FOR FY2018-2019

The Board considered revised budget for Fiscal Year 2018-2019.

Ms. Cook stated that the FY19 Revised Budget appropriations total $265,331,217.00.

This includes a $66.4 million transfer between funds.

On the motion of Ms. Bragg , seconded by Mr. Shull ,the following Resolution was adopted:

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2018-2019 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 149,827

12010 COUNTY ADMINISTRATOR 754,513

12030 HUMAN RESOURCES 277,223

12040 LEGAL SERVICES 398,003

12090 COMMISSIONER OF REVENUE 900,787

12100 REASSESSMENT 331,200

12110 BOARD OF EQUALIZATION 5,800

12130 TREASURER 538,401

12150 CENTRAL ACCOUNTING 404,926

12200 MANAGEMENT INFORMATION SYSTEMS 793,575

13010 BOARD OF ELECTIONS 342,742

21010 CIRCUIT COURT 185,057

21020 GENERAL DISTRICT COURT 7,500

21030 MAGISTRATE 5,320

21060 CLERK OF THE CIRCUIT COURT 858,292

22010 COMMONWEALTH ATTORNEY 1,094,797

31020 SHERIFF 6,965,789

31040 EMERGENCY SERVICES OPERATIONS 1,737,817

32010 FIRE DEPARTMENT 7,221,652

32020 EMERGENCY SERVICES – VOLUNTEERS 2,086,059

32030 FIRE & EMS TRAINING 351,353

33030 J&D COURT 22,060

33040 COURT SERVICES 3,375

33050 JUVENILE & PROBATION 2,801,592

34010 BUILDING INSPECTIONS 396,675

35010 ANIMAL CONTROL 445,283

41020 HIGHWAYS & ROADS 16,000

41040 STREET LIGHTS 122,500

42010 SANITATION & WASTE 2,183,139

42020 RECYCLING 164,300

43010 FACILITIES MANAGEMENT 1,956,108

51010 HEALTH DEPARTMENT 544,568

51020 TAX RELIEF FOR THE ELDERLY 347,100

71010 PARKS & REC INCL. NATURAL CHIMNEYS 1,169,566

73010 LIBRARY-FISHERSVILLE & CHURCHVILLE 1,408,612

81010 COMMUNITY DEVELOPMENT 1,003,820

81020 TOURISM 272,770

81050 ECONOMIC DEVELOPMENT 304,059

83010 EXTENSION OFFICE 109,033

83050 COUNTY FARM 8,260

92020 OTHER OPERATIONAL FUNCTIONS 1,020,062

92030 CONTRIBUTIONS 435,359

92040 CONTINGENCIES 115,500

94000 TRANSFERS TO OTHER FUNDS 63,248,917

GRAND TOTAL – GENERAL OPERATING FUND (11)

103,509,291 FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans & Gear Purchases 605,000 Grand Total – Fire Revolving Loan Fund (12) 605,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 48,100 Grand Total – Asset Forfeiture Fund (13) 48,100 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 95,200 Grand Total – Economic Development Fund (14) 95,200 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 619,444 94000 – Transfers to Other Funds 1,100,000 Grand Total – Revenue Recovery Fund (15) 1,719,444 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 9,851,498 53020 – Public Assistance 3,417,000 Grand Total – Virginia Public Assistance Fund (23) 13,268,498 FROM: Children's Services Act Fund (24) TO: Children's Services Act Fund (24) 53060 – Children's Services Act 5,350,000 Grand Total – Children's Services Act Fund (24) 5,350,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 87,128,882 20000 – Admin/Attend/Health 4,443,864 30000 – Pupil Transportation 6,441,418 40000 – Operation/Maintenance 8,968,963 Grand Total – School Operating Fund (41) 106,983,127 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,074,422 Grand Total – School Cafeteria Fund (43) 4,074,422 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Technology 7,486 42000 – Building/Facility Services 32,809 62470 – Cassell Elementary School 122,648 62510 -Buffalo Gap 72,000 62550 – Wilson Memorial High School 150,000 62580 – Riverheads Elementary School 46,149 Grand Total – School Capital Improvement Fund (44) 431,092 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 732,229 92050 – Debt Service – School 8,699,964 Grand Total – School Debt Service (45) 9,432,193 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,622,510 20000 – Admin/Attend/Health 489,201 30000 – Pupil Transportation 48,905 40000 – Maintenance Services 22,372 Grand Total – Head Start Fund ( 47) 3,182,988 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,538,139 40000 – Operations/Maintenance 61,200 66000 – Building Improvement 50,000 Grand Total – Governor's School Fund (48) 1,649,339 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 200,000 8011 – Infrastructure – Beverley Manor 100,280 8012 – Infrastructure – Middle River 50,000 8013 – Infrastructure – North River 50,000 8014 – Infrastructure – Pastures 50,000 8015 – Infrastructure – Riverheads 50,000 8016 – Infrastructure – South River 50,000 8017 – Infrastructure – Wayne (includes VDOT project) 50,000 8021 – Matching Grants – Beverley Manor 27,000 8022 – Matching Grants – Middle River 15,000 8023 – Matching Grants – North River 15,000 8024 – Matching Grants – Pastures 15,000 8025 – Matching Grants – Riverheads 15,000 8026 – Matching Grants – South River 15,000 8027 – Matching Grants – Wayne 15,000 8049 – Electoral Board – Voting Machines 25,000 8053 – Library – Automation 17,000 8057 – Fire Apparatus & Equipment 1,095,710 8058 – Emergency Communications 1,160,382 8060 – Sheriff/K-9 125,000 8070 – Scholastic Way 201,120 8134 – County School 631,692 8135 – Regional Correction Center 564,124 8139 – Tourist Information Center 10,000 8141 – Geographical Information System 20,000 8142 – Recreational Community Center 75,000 8144 – Information Technology 900,562 8145 – Economic Development 445,326 8146 – Firing Range 52,000 8147 – Government Center Expansion 200,000 8148 – County Courthouse 2,800,000 8149 – A.C.S.A.Contribution 100,000 8151 – Flood Control Dams 1,253,375 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 12,000 8155-Dupont Settlement Grant 176,400 8161 – Blue Ridge Community College 137,585 8162 – Secondary Roads – Revenue Sharing 330,256 8164 – Storm Water Management 333,035 8165 – Government Center Security 51,047 8166 – Vehicle Sinking Fund 415,902 8198 – Building Sinking Fund 756,460 8199-Contingencies 100,000 94000 – Transfers To Other Funds 2,076,267 Grand Total – Capital Improvement Fund (70) 14,982,523 GRAND TOTAL – APPROPRIATIONS (All Funds) 265,331,217 Vote was as follows: Yeas: Shull, Garber, Coleman, Wells, Bragg and Carter, Pattie Nays: None Motion carried.

PROPOSED BUDGET FOR FY2019-2020

The Board considered the proposed budget for Fiscal Year 2019-2020 as presented at a public hearing held on April 17, 2019.

Ms. Cook stated that the FY20 advertised budget appropriations total $261,910,134.00.

This includes a $62.4 million transfer between funds. The advertised budget included a real estate tax rate of $.63 per one hundred and revisions from the Board of Supervisors worksession on March 18, 2019. A public hearing was held on April 17, 2019 and there were no speakers. It is before the Board to consider the FY20 budget and appropriations.

On the motion of Mr. Shull , seconded by Ms. Bragg ,the following Resolution was adopted:

BE IT RESOLVED by the Board of Supervisors of the County of Augusta, Virginia, that the following appropriation be made for the fiscal year 2019-2020 from the funds and for the functions or purposes indicated:

BE IT FURTHER RESOLVED that the Treasurer be, and is hereby authorized to transfer to other funds from the GENERAL OPERATING FUND from time to time as money becomes available, sums equal to, but not in excess of the appropriations made to these funds from GENERAL OPERATING FUND for the period covered by the appropriation.

BE IT STILL RESOLVED that the County Administrator is authorized, pursuant to a resolution adopted by this Board of Supervisors on November, 11, 1959, to pay all normal and routine claims, when presented for which appropriations are hereinafter made, with his own warrant.

GENERAL OPERATING FUND

11010 BOARD OF SUPERVISORS 143,481

12010 COUNTY ADMINISTRATOR 844,318

12030 HUMAN RESOURCES 281,553

12040 LEGAL SERVICES 465,098

12090 COMMISSIONER OF REVENUE 954,683

12110 BOARD OF EQUALIZATION 3,500

12130 TREASURER 563,610

12150 CENTRAL ACCOUNTING 415,382

12200 MANAGEMENT INFORMATION SYSTEMS 782,338

13010 BOARD OF ELECTIONS 366,710

21010 CIRCUIT COURT 172,942

21020 GENERAL DISTRICT COURT 7,500

21030 MAGISTRATE 3,596

21060 CLERK OF THE CIRCUIT COURT 941,259

22010 COMMONWEALTH ATTORNEY 1,122,649

31020 SHERIFF 7,294,085

31040 EMERGENCY SERVICES OPERATIONS 2,027,943

32010 FIRE DEPARTMENT 7,749,498

32020 EMERGENCY SERVICES – VOLUNTEERS 2,081,836

32030 FIRE & EMS TRAINING 435,576

33030 J&D COURT 19,460

33040 COURT SERVICES 3,120

33050 JUVENILE & PROBATION 2,071,417

34010 BUILDING INSPECTIONS 404,672

35010 ANIMAL CONTROL 441,886

41020 HIGHWAYS & ROADS 16,000

41040 STREET LIGHTS 120,500

42010 SANITATION & WASTE 2,204,029

42020 RECYCLING 161,500

43010 FACILITIES MANAGEMENT 1,998,929

51010 HEALTH DEPARTMENT 571,337

51020 TAX RELIEF FOR THE ELDERLY 350,200

71010 PARKS & REC INCL. NATURAL CHIMNEYS 1,196,791

73010 LIBRARY-FISHERSVILLE, STUARTS DRAFT

& CHURCHVILLE 1,434,436

81010 COMMUNITY DEVELOPMENT 1,001,881

81020 TOURISM 273,570

81050 ECONOMIC DEVELOPMENT 311,280

83010 EXTENSION OFFICE 124,212

83050 COUNTY FARM 8,260

92020 OTHER OPERATIONAL FUNCTIONS 1,201,928

92030 CONTRIBUTIONS 442,967

92040 CONTINGENCIES 125,252

94000 TRANSFERS TO OTHER FUNDS 59,920,045

GRAND TOTAL – GENERAL OPERATING FUND (11) 101,061,229

FROM: Fire Revolving Loan Fund (12) TO: Fire Revolving Loan Fund (12) 50000 Disbursement of Loans & Gear Purchases 605,000 Grand Total – Fire Revolving Loan Fund (12) 605,000 FROM: Asset Forfeiture Fund (13) TO: Asset Forfeiture Fund (13) 31030 – Operations 48,000 Grand Total – Asset Forfeiture Fund (13) 48,000 FROM: Economic Development Fund (14) TO: Economic Development Fund (14) 53000 – Payments to E.D.A. 195,200 Grand Total – Economic Development Fund (14) 195,200 FROM: Revenue Recovery Fund (15) TO: Revenue Recovery Fund (15) 32020 – Payments to Agencies 618,227 94000 – Transfers to Other Funds 1,000,000 Grand Total – Revenue Recovery Fund (15) 1,618,227 FROM: Virginia Public Assistance Fund (23) TO: Virginia Public Assistance Fund (23) For the operation of the Augusta County Department of Public Welfare, Virginia Public Assistance Fund and to be expended only on order of the Board of Welfare for the functions and objects as outlined in the budget requests as presented to the Board of Supervisors for informative and fiscal purposes only:

53010 – Administration 9,989,211 53020 – Public Assistance 3,553,000 Grand Total – Virginia Public Assistance Fund (23) 13,542,211 FROM: Children's Services Act Fund (24) TO: Children's Services Act Fund (24) 53060 – Children's Services Act 5,000,000 Grand Total – Children's Services Act Fund (24) 5,000,000 FROM: School Operating Fund (41) TO: School Operating Fund (41) For the operation of the Public Schools of the School Operating Fund (41) and to be expended only on order of the Augusta County School Board of Augusta County, Virginia, for the functions and objects a contained in their budget requests as presented to the Board of Supervisors for financial and fiscal purposes:

11000 – Instruction 89,561,817 20000 – Admin/Attend/Health 4,628,815 30000 – Pupil Transportation 6,636,028 40000 – Operation/Maintenance 9,393,547 Grand Total – School Operating Fund (41) 110,220,207 FROM: School Cafeteria Fund (43) TO: School Cafeteria Fund (43) To be expended on order of the Augusta County School Board for the operation of the School Cafeteria Fund:

50000 – School Food Services 4,457,897 Grand Total – School Cafeteria Fund (43) 4,457,897 FROM: School Capital Improvement Fund (44) TO: School Capital Improvement Fund (44) 13800 – Technology 362,468 34000 – Transportation 1,080,000 42000 – Building/Facility Services 0 62470 – Cassell Elementary School 0 62580 – Riverheads Elementary School 0 62500-Special Capital Projects 0 Grand Total – School Capital Improvement Fund (44) 1,442,468 FROM: School Debt Fund (45) TO: School Debt Fund (45) 92040 – Debt Service – County 731,436 92050 – Debt Service – School 7,810,070 Grand Total – School Debt Service (45) 8,541,506 FROM: Head Start Fund (47) TO: Head Start Fund (47) 10000 – Instruction 2,503,770 20000 – Admin/Attend/Health 401,802 30000 – Pupil Transportation 66,084 40000 – Maintenance Services 9,100 Grand Total – Head Start Fund ( 47) 2,980,756 FROM: Governor's School Fund (48) TO: Governor's School Fund (48) 11000 – Instruction 1,594,458 40000 – Operations/Maintenance 61,200 66000 – Building Improvement 50,000 Grand Total – Governor's School Fund (48) 1,705,658 FROM: County Capital Improvement Fund (70) TO: County Capital Improvement Fund (70) 8005 – Landfill 200,000 8011 – Infrastructure – Beverley Manor 50,000 8012 – Infrastructure – Middle River 50,000 8013 – Infrastructure – North River 50,000 8014 – Infrastructure – Pastures 50,000 8015 – Infrastructure – Riverheads 50,000 8016 – Infrastructure – South River 50,000 8017 – Infrastructure – Wayne (includes VDOT project) 50,000 8021 – Matching Grants – Beverley Manor 15,000 8022 – Matching Grants – Middle River 15,000 8023 – Matching Grants – North River 15,000 8024 – Matching Grants – Pastures 15,000 8025 – Matching Grants – Riverheads 15,000 8026 – Matching Grants – South River 15,000 8027 – Matching Grants – Wayne 15,000 8049 – Electoral Board – Voting Machines 25,000 8053 – Library – Automation 17,000 8057 – Fire Apparatus & Equipment 595,500 8058 – Emergency Communications 535,382 8059 – Fire Training Center 25,000 8060 – Sheriff/K-9 25,000 8135 – Regional Correction Center 564,124 8139 – Tourist Information Center 10,000 8141 – Geographical Information System 23,035 8142 – Recreational Community Center 75,000 8144 – Information Technology 245,562 8145 – Economic Development 273,224 8146 – Firing Range 52,000 8147 – Government Center Expansion 25,000 8148 – County Courthouse 1,100,000 8149 – A.C.S.A.Contribution 100,000 8151 – Flood Control Dams 2,434,275 8152 – Fire & Rescue Equipment 200,000 8153 – Haz Mat Grant 10,000 8155 – Dupont Settlement Grant 734,600 8161 – Blue Ridge Community College 137,585 8162 – Secondary Roads – Revenue Sharing 389,720 8164 – Storm Water Management 47,229 8165 – Government Center Security 25,000 8166 – Vehicle Sinking Fund 300,500 8198 – Building Sinking Fund 256,460 8199-Contingencies 100,000 94000 – Transfers To Other Funds 1,510,579 Grand Total – Capital Improvement Fund (70) 10,491,775 GRAND TOTAL – APPROPRIATIONS (All Funds) 261,910,134 Vote was as follows: Yeas: Shull, Garber, Coleman, Wells, Bragg, Carter, and Pattie Nays: None Motion carried.

MATTERS TO BE PRESENTED BY THE BOARD

Ms. Bragg reminded everyone of the Market Animal Show that takes place May 2 and 3 at Expo. Also the Sheriff’s dinner will be on May 17th.

Mr. Shull attended the appreciation meal given by Walkers Creek Volunteer Fire Department. He also mentioned that he has been in contact with school officials and Riverheads High School has projects to be completed and they are working to get the details together.

Ms. Carter stated that Swoope Volunteer Fire Department will be getting their new fire truck on Thursday.

MATTERS TO BE PRESENTED BY STAFF

1. Mr. Fitzgerald spoke with the CEO of University of Virginia. She confirmed they will not proceed with the project at Augusta Health.

2. Mr. Garber stated that new solar maps have been issued and he would like to meet with each Board member individually to discuss.

ADJOURNMENT

There being no other business to come before the Board, Ms. Bragg moved, seconded by Mr. Shull, that the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Shull, Garber, Coleman, Wells, Bragg, Carter, and Pattie Nays: None Motion carried.

Chairman County Administrator H:/minutes5-1budmin.19