Regular Meeting – June 10, 2015
Regular Meeting, Wednesday, June 10, 2015, 7:00 p.m. Government Center, Verona, VA.
PRESENT: Michael L. Shull, Chairman
Carolyn S. Bragg, Vice-Chairman
Jeffrey A. Moore
Marshall W. Pattie
Tracy C. Pyles, Jr.
G. L. “Butch” Wells
Larry J. Wills
Patrick J. Morgan, County Attorney
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Coffield, County Administrator
Rita R. Austin, CMC, Executive Secretary
VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Wednesday, June 10, 2015, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 239th year of the Commonwealth….
Chairman Shull welcomed the citizens present.
Chairman Shull led us with the Pledge of Allegiance.
Larry J. Wills, Supervisor for the Middle River District, delivered invocation.
MATTERS TO BE PRESENTED BY THE PUBLIC – NONE
SHENANDOAH VALLEY WORKFORCE DEVELOPMENT
The Board considered Shenandoah Valley Chief Elected Officials Consortium Agreement.
Amanda Glover, Economic Development Director, reported that the need for an advised agreement is because of the change in the Workforce Innovation and Opportunity Act of 2014 (WIOA) which replaces the Workforce Investment Act (WIA). The changes in the last agreement was adopted in 2012. The name for the Workforce Investment Board is changing to the Workforce Development Board. The name of the Chief Local Elected Officials Consortium is changed to the Chief Elected Officials Consortium (Consortium). There is also a change in the members composition of the Workforce Development Board so that no less than 20% of the Board must consist of Labor Organizations; representatives from registered to apprenticeship programs and community-based organizations. This is an effort to get more business representation on the Workforce Development Board. Included in the agenda was a resolution and an agreement for the Board’s consideration. In addition to the signed agreement, Ms. Glover mentioned that the Board will need to appoint an “Elected Official” to serve on the Consortium. She reminded the Board that she serves as an appointed representative to the Chief Local Elected Officials Consortium on the Board’s behalf.
There is a requirement in the revised agreement that an elected official serves on the Consortium. A person can be identified as “Alternate” to serve on the Consortium when the Elected Official cannot attend a meeting, which meets approximately twice a year.
Ms. Bragg, in reference to 3.01: Membership, asked for clarification as to appointment of an Alternate. Ms. Glover said that a staff member can serve as the “appointed designee” to the Consortium and serve as an alternate but that the primary representative needs to be an elected official.
Ms. Bragg moved, seconded by Mr. Moore, that the Board approve the agreement and adopt the following resolution:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF AUGUSTA
COUNTY, VIRGINIA, HELD AT THE AT THE GOVERNMENT CENTER, VERONA,
VIRGINIA, WEDNESDAY, JUNE 10, 2015.
RESOLUTION
WHEREAS, the Augusta County Board of Supervisors desires to create a positive business environment and has been a strong supporter of workforce development and education initiatives; WHEREAS, on June 28, 2006, the Augusta County Board of Supervisors approved an ordinance establishing the Shenandoah Valley Chief Elected Officials Consortium Agreement which established the Shenandoah Valley Workforce Investment Area for the purpose of planning, establishing and operating a local workforce services delivery system; WHEREAS, in accordance with Public Law 113-128, the Workforce Innovation and Opportunities Act of 2014, Section 106, the Shenandoah Valley Workforce Investment Area has been renamed the Shenandoah Valley Workforce Development Area and the Shenandoah Valley Workforce Investment Board shall be renamed the Shenandoah Valley Workforce Development Board ; THEREFORE BE IT RESOLVED, that the Augusta County Board of Supervisors does hereby support these changes and approves this resolution accordingly.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
Chairman Shull asked for the timeline to appointed an Elected Official. Ms. Glover said it would be ideal to make an appointment by July 1st.
WILSON COMPLEX
The Board considered quote for funding project for School Board buildings at the Wilson Complex.
Funding Source: County Contingency Account #92040-9999 $12,760 Patrick J. Coffield, County Administrator, mentioned that the Wayne District Supervisor proposed at the last meeting that an advanced review be done to prepare an Environmental Study for Phase I and II to make it more accessible to receive grants.
Community Development staff asked Timmons Group to provide a proposal. Mr. Coffield noted that, because of it being County-owned property, he allocated the funding in the County Contingency Account.
Mr. Wills moved, seconded by Mr. Moore, that the Board approve the proposal.
Mr. Moore added that the total amount is assuming that after Phase I, there may be a need for Phase II. Mr. Coffield felt that if it is found that a Phase II is not needed, the amount will be lower.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
BLUE MOUNTAIN REZONING TRAFFIC IMPACT ANALYSIS
The Board considered funding for Traffic Impact Analysis (TIA).
Funding Source: Middle River Infrastructure Account #80000-8012-89 $23,067 Mr. Coffield advised that discussion was given at the last board meeting on the Blue Mountain rezoning. The Board gave direction for advertisement to be brought before the Planning Commission and then the Board of Supervisors. Originally, it had been proposed that the Traffic Impact Analysis would be proffered at the appropriate time once it was learned what type of industry would be recruited. During staff review, it was determined that VDOT recommended a basic “Phase I of the Traffic Study” be done.
McCormick Taylor plans on doing existing traffic studies at Little Debbie’s and Target.
“Instead of doing by a ‘book,’ they plan on doing it based on a more local generated traffic review.” Mr. Moore supported this request but had hoped that VDOT would have allowed it as a proffer during the rezoning process. He felt that the cost should be allocated either through the Economic Development or County Contingency Accounts. Mr. Coffield said it could be available through the County Contingency Account. Mr. Moore offered to split the cost out of his Infrastructure Account if it were not available in the Contingency Account. Mr. Pyles said all of the Supervisors have paid for studies out of their Infrastructure Accounts. He felt this study to be premature and a “waste of money”. “It would not have real value when we get to an actual business. I think $23,000 is too much money for guesswork.” Mr. Wills said it is a state mandate and hoped that it would improve some of the traffic in the area. Ms. Bragg asked if there is a “lesser version” at a lower cost. Mr. Coffield said this study would be a base study that could be beneficial for a “final study”.
“Basically, what is needed is that you have to inform the public of the potential. When it comes time as to whether you are going to do anything recommended by the study, that’s 100% option to this seated Board.” Chairman Shull added that he and Mr. Fitzgerald had discussed this previously and noted that VDOT has this as a requirement for any private rezoning. Mr. Moore said the traffic study will provide baseline information that could help with future development. Ms. Glover agreed.
“Currently, we cannot get a reasonable comp in our area. We will get more realistic numbers by actually counting the traffic for industries that have located in Augusta County and would be appropriately sized for our community. That extra effort will make a more realistic identification of the traffic improvements that are going to be needed and could actually help with the recruiting of any new industry.” Mr. Pyles felt that this is an “unfunded mandate”. He asked if this was put out to bid. Mr. Coffield said it has been publicly procured. Mr. Pyles pointed that every road in the state has a traffic count provided by VDOT. “If you get somebody to come in and do a traffic study, they are not going to believe what they are doing. Their license and reputation is on the line.
They are not going to rely on somebody else’s work. It seems to me that we’re going along with something that is stupid. We ought not to do that easily if we can do it more cheaply; a much lessor study, we ought to do it. I’ll vote for it, but I think it is a mistake.” Mr. Wills moved, seconded by Mr. Moore, that the Board approve the funding.
Funding Sources: Middle River Infrastructure Account #80000-8012-89 $11,533.50 Wayne Infrastructure Account #80000-8017-91 $11,533.50 $23,067.00 Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
WAIVERS/VARIANCES – NONE
CONSENT AGENDA
Mr. Wills moved, seconded by Ms. Bragg, that the Board approve the consent agenda as follows:
MINUTES
Approved minutes of the following meetings:
• Staff Briefing Meeting, Tuesday, May 26, 2015 • Regular Meeting, Wednesday, May 27, 2015
CLAIMS
Approved claims paid since May 13, 2015 Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following issues:
Mr. Wills: Congratulations to all graduates in the County!
Chm. Shull: Congratulations to all graduates in the County!
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. VACo – Request for County Tree Ornaments – asked for input from the Board and staff. A suggestion was made to purchase “Courthouse” ornament to submit.
* * * 2. Edward Byrne Memorial Justice Assistance Grant (JAG) Mr. Coffield advised that the Sheriff’s Department is preparing an application for $11,215 grant. Target area this year is “Courtroom Presentation Technology Upgrade Program” and suggested that it be placed on the Staff Briefing for further discussion.
Mr. Pyles moved, seconded by Ms. Bragg, that the Board delegate the County Administrator to act on their behalf.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
3. Jennifer Whetzel, Director of Finance, mentioned the following:
a. Narrowbanding – ECC Director and she have been working on the Narrowbanding project. Coming forward in the next few months will be the cost of the project; how it can be financed; the leases with the vendors and a contract whereby the County will piggy-backed off of the City of Suffolk to do the actual build-out. There have been a lot of discussions with Nelson County; WVPT; Grain, etc. Narrowbanding deadline for compliance is January 1, 2016.
b. Fire and Rescue – Wintergreen surplus property trade. A Memorandum of Agreement has been established for some turnout gear in exchange for a 1988 Seagrave Marauder fire engine for training.
4. Comprehensive Plan – Joint Worksession meeting with the Planning Commission – June 22nd, at 4:00 p.m. (after the Staff Briefing). Questions can be referred to Becky Earhart, Senior Planner.
5. July 8th Board of Supervisors meeting – “Light agenda; possible cancellation?” – Board consensus that decision will be made at the next Board meeting.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Moore, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Economic Development Prospect(s) (3) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:
A) Greenville Sewer B) Reassessments C) Courthouse On motion of Mr. Wills, seconded by Ms. Bragg, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Pyles and Bragg Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Pattie, Wills, Moore, Bragg, Wells, Pyles and Shull NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
BOARDS AND COMMISSIONS APPOINTMENTS
Ms. Bragg moved, seconded by Mr. Wills, that the Board make the following appointments:
Board Name Term CAP-SAW John W. Swett 4-year, effective 7/1/15; Exp. 6/30/19 CPMT Ginny Newman 3-year; effective 7/1/15; Exp. 6/30/18 CPMT Heather B. Ream 2-year; effective 7/1/15; Exp. 6/30/17 BRCJB Miles Bobbitt 2-year; effective 7/1/15; Exp. 6/30/17 BRCJB Christa Pierpoint 2-year; effective 7/1/15; Exp. 6/30/17 Library Elizabeth Curry effective 7/1/15; Exp. 6/30/16 Library James M. Friend effective 7/1/15; Exp. 6/30/16 Youth Commission Chad R. Kauffman 3-year; effective 7/1/15; Exp. 6/30/18 Emergency Services Grant Committee William A. Shaver 3-year; effective 7/1/15; Exp. 6/30/18 VCSB Rebecca J. Simmons 3-year; effective 7/1/15; Exp. 6/30/18 ACSA G.L. “Butch” Wells unexpired term; effective Immediately; Exp. 6/30/16 Shenandoah Valley Chief Elected Officials Consortium Tracy C. Pyles, Jr. Expiration date: 12/31/15 “ (Alternate) Amanda Glover ongoing term Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Bragg and Pyles Nays: None Motion carried.
ADJOURNMENT
There being no other business to come before the Board, Ms. Bragg moved, seconded by Mr. Wills, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Moore, Wells, Bragg and Pyles Nays: None Motion carried.
Chairman County Administrator H:/Word/Minutes/6-10min.15
