Staff Briefing Meeting – August 24, 2020
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Staff Briefing Meeting, Monday, August 24, 2020, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald Garber, Chairman
Pam L. Carter, Vice-Chair
Butch Wells
Michael L. Shull
Scott Seaton
Jeffrey Slaven
Steven Morelli
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Senior Planner
Misty Cook, Finance Director
James Benkahla, County Attorney
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, August 24, 2020, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 245" year of the Commonwealith….
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VDOT ROADS
Don Komara, Residency Administrator, discussed the VDOT status report of August 24, 2020.
The Board accepted the report as information.
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ECONOMIC DEVELOPMENT
Rebekah Castle, Director of Economic Development, discussed the Economic Development monthly report of July 2020.
The Board accepted the monthly report as information.
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FIRE AND RESCUE
David Nichols, Fire Chief, discussed the following:
Fire and Rescue monthly report of July 2020.
The Board accepted the report as information.
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PERSONAL PROPERTY TAX RELIEF PROGRAM-RESOLUTION
Jennifer Whetzel, Deputy County Administrator, discussed resolution establishing the rate of tax relief of qualifying vehicles for purposes of the Personal Property Tax Relief Act.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
YEAR-END FINANCE REPORT
Misty Cook, Finance Director, presented the Board with the Year-End Finance Report and the School Board year-end fund balance. The Board was also presented with allocations to the capital budget from the fund balance.
The Board authorized placing the School Board Fund Balance request on the August 26, 2020 regular meeting agenda and directed staff to proceed with placing County fund balance in Capital as presented.
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TRAINING CENTER AV UPGRADE
Ms. Cook discussed the use of CARES Funds for Training Center AV upgrades in the amount of $169,309.44. This includes a 10% contingency.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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DOOR UPGRADE CONTRACT
Ms. Cook discussed awarding contract for installation of interior and exterior sliding doors for the Government Center.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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AUGUSTA COUNTY SERVICE AUTHORITY EASEMENT
Timothy Fitzgerald, County Administrator, discussed granting a sewer easement to Augusta County Service Authority.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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125 E. CRAIG STREET, CRAIGSVILLE, VA
**Previously Tabled on August 12, 2020** Mr. Fitzgerald discussed acceptance of donation of real property.
F&M Bank requested to be removed from the agenda.
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ORDINANCE AMENDMENT-AUGUSTA COUNTY CODE SECTION 22-3
Jennifer Whetzel, Deputy County Administrator, discussed an ordinance amendment to Augusta County Code Section 22-2, which would reinstate the penalty for failure to pay the first installment of real estate taxes for tax year 2020 to ten percent per annum as of September 1, 2020, and an amendment to Augusta County Code Section 22-3, which would reinstate the interest on unpaid real estate taxes due and payable for tax year 2020 to ten percent per annum as of September 1, 2020. The amendments rescind the reduced penalty and interest fees that are available to tax payers through August 31, 2020 for the first half installment of 2020 real estate taxes.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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ROUND 4 SMART SCALE RESOLUTIONS
Leslie Tate, Senior Planner, discussed resolutions for Smart Scale projects.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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PLANNING COMMISSION/PUBLIC HEARINGS:
Leslie Tate, Planner, discussed the following:
1) Bud Shaver Ag. Forestal withdrawal request to amend the ordinance.
2) Utility Scale Solar-Comprehensive Plan amendments.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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WAIVERS —-NONE
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MATTERS TO BE PRESENTED BY THE BOARD
Mr. Slaven requested to cover half of the funding amount for the steps at Churchville Elementary from the North River Infrastructure account.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
Mr. Shull requested that the Board of Supervisors Rules of Order with additional Roberts Rules of Order language be on the Wednesday night's agenda for discussion.
The Board authorized placing on the August 26, 2020 regular meeting agenda.
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MATTERS TO BE PRESENTED BY STAFF — NONE
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CLOSED SESSION
On motion of Ms. Carter, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A) (1) {discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions: Youth Commission, Economic Development Authority, Ag & Forestal Dist., Planning Commission, ACSA, Ag Ind.
Brd., Parks & Rec, Library, Recycling, Broadband (2) the real property exemption under Virginia Code § 2.2-3711(A) (3) {discussion of the acquisition for a public purpose, or disposition, of real property}:
a Augusta County Courthouse b) Wilson Trucking Corp.
(3) the economic development exemption under Virginia Code § 2.2-3711 (A) (5) {discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county}:
a) Proposed Office space, flex space, storage facilities manufacturing facilities, utility and mixed use development ed On motion of Mr. Shull, seconded by Mr. Morelli, the Board came out of Closed Session.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
tk Re eR RR Re The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Pe ed Ata jpn lk Chairman H8-24sbmin.2020
