Budget Work Session Meeting – January 25, 2012
Budget Work Session Meeting, Wednesday, January 25, 2012, at 1:00 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
Melissa Meyerhoeffer, Assistant Director of Finance
Carson Holloway, Fire Chief
Dennis Burnett, Economic Development Director
Faith Souder, Human Resources Director
VIRGINIA: At a budget work session of the Augusta County Board of Supervisors held on Wednesday, January 25, 2012, at 1:00 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….
SUPERVISORS’ OPPORTUNITY TO DISCUSS GENERAL BUDGET PHILOSOPHIES
Chairman Pyles opened discussion and requested Board members to share their thoughts. Key thoughts:
Mr. Wills:
1. Fire and Rescue needs 2. Fire and Rescue Equity 3. School Board Administrative offices at Government Center. Allows for consolidation discussion with:
a. Finance b. IT c. Human Resources Mr. Beyeler:
1. Fire and Rescue Equity 2. Fire and Rescue Taxing Districts 3. Need to evaluate cost per call by Agency 4. Hard times = Hard decisions 5. Long-term benefits versus short-term fixes Mr. Shull:
1. Fire and Rescue needs 2. Sheriff’s needs 3. Schools (Middle Schools for Riverheads and Buffalo Gap) 4. Assessments (fair and equitable) 5. Communications with Public/Education a. E&S b. Stormwater c. State funding d. Mandates 6. Consolidation of Agencies Mr. Pattie:
1. Fire and Rescue equity 2. Mt. Solon Fire and Rescue needs 3. Sheriff’s needs 4. Reassessment Process 5. Schools – funding needs 6. “Rural” Equity 7. Health Insurance for Employees 8. “Internal” Audit Review 9. Clean Water (DEQ and EPA impacts) Mr. Karaffa:
1. Fire and Rescue needs 2. Fire and Rescue Agency budgeting (equity) 3. Real Estate Tax Relief incentives for Fire and Rescue 4. College Fire and Rescue Incentives (Tuition) 5. Assessment a. In-house b. Two-year cycle 6. Staggered terms 7. Economic Development a. Exit 91 b. M&T Waiver 8. State Mandates 9. School Board Administration/Government Center consideration a. IT b. Maintenance c. Finance 10. Budget Process to include public input 11. Hydrofracking Mr. Moore:
1. Fire and Rescue needs 2. Sheriff’s needs 3. Schools needs 4. Standardized Purchasing with Fire and Rescue Agencies/Volunteers 5. Standardized Operating Procedure with Fire and Rescue Volunteers 6. Fire and Rescue – Rural versus USA plans 7. Schools a. Ladd Closure b. Beverley Manor Elementary Closure c. Middle Schools (Buffalo Gap/Riverheads) 8. School Administration/Central Office to Government Center a. Sell Ladd to pay for 9. School Board Administration/Government Center Consolidation a. IT b. Finance c. Human Resources d. Maintenance 10. School Growth/Funding Formula a. Re-evaluate to reconcile original to actual.
11. Board of Supervisors cover Composite Index $1.2 shortfall a. Bridge loan if needed 12. Internal Audit Review Chairman Pyles:
1. Core Services/Basic Services a. Fire and Rescue b. Sheriff c. Schools 2. General Assembly Mandates without funding 3. VRS “catch-up” needs to be spread out 4. State needs to fund Constitutional offices 5. Fire and Rescue . . . need to evaluate overlapping/closures/realignment to meet needs
HUMAN RESOURCES OVERVIEW
Faith Souder, Human Resources Director, provided an overview of:
• VRS
• COLA/Merit
FINANCE DEPARTMENT REPORT
Jennifer M. Whetzel, Director of Finance, provided an overview of:
1. Finance/Quarterly Report a. Summary by Fund b. Summary by General Fund c. Detail by Account by Department for General Fund 2. Budget Survey a. Draft Press Release b. Draft Budget Survey Questions 3. Preliminary Revenue Projections (FY2012-13) 4. County/School Growth Calculations
CLOSED SESSION
On motion of Mr. Moore, seconded by Mr. Beyeler, the Board went into closed session pursuant to provisions of Section 2.2-3711 of the Code of Virginia:
(1) Discussion of prospective candidates for assignment, appointment and evaluation as permitted under subsection (A) (1); A) Assignment or resignation of specific employees Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.
On motion of Mr. Pattie, seconded by Mr. Shull, the Board came out of Closed Session and adjourned subject to the call of the Chairman.
Vote was as follows: Yeas: Pattie, Shull, Wills, Beyeler, Karaffa, Pyles and Moore Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the closed session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Shull, Moore, Beyeler, Karaffa, Pattie, Pyles and Wills NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H1-25bgtws.12
