Staff Briefing Meeting – November 26, 2007
Staff Briefing Meeting, Monday, November 26, 2007, at 1:30 p.m. Government Center, Verona, VA.
PRESENT: Nancy Taylor Sorrells, Chairwoman
David R. Beyeler, Vice-Chairman
F. James Bailey, Jr.
Wendell L. Coleman
Kay D. Frye
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Steven L. Rosenberg, County Attorney
Dale L. Cobb, Director of Community Development
Becky Earhart, Senior Planner
Joseph W. Davis, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 26, 2007, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 232nd year of the Commonwealth….
ROADS
The Board discussed the VDOT follow-up of October 22, 2007, staff briefing.
The Board accepted report as information.
ENVIRONMENTAL MANAGEMENT SYSTEMS
The Board received a presentation on Environmental program.
The Board accepted presentation as information.
VERONA COMMUNITY FOOD PANTRY
The Board received a presentation on annual Food Pantry report.
The Board accepted presentation as information. The Board suggested staff contact Congressman Goodlatte’s office regarding surplus food not being available.
CSPDC – STRATEGIC INITIATIVES
The Board discussed endorsement of strategic initiatives and amendments.
The Board authorized placing on the November 28, 2007, consent agenda for consideration.
WEYERS CAVE WATER SYSTEM IMPROVEMENTS
The Board discussed public/private partnership for improvements to public water system serving Weyers Cave community (installation of pressure-reducing valve).
Funding Allocation: Augusta County (1/3) $ 33,334
ACSA (1/3) $ 33,334
Associated Developers LLC (1/3) $ 33,334 $100,000 Funding Source: Middle River Infrastructure Account #80000-8012-52 The Board authorized placing on the November 28, 2007, regular agenda for consideration.
COST OF COMMUNITY SERVICES STUDY
The Board received a presentation by staff on the Cost of Community Services (COCS) Study.
The Board accepted presentation as information. Requested follow-up information from staff.
EROSION AND SEDIMENT CONTROL PROGRAM REVIEW
The Board discussed evaluation of erosion and sediment control program.
This item was deferred to December 12, 2007 meeting.
MOTOR VEHICLE LICENSE DECALS
The Board discussed policy options identified by Committee.
The Board accepted presentation as information. The Board suggested that this be discussed at the January 22, 2008 Staff Briefing.
FIRE FLOW
The Board discussed proposal and ISO requirements.
The Board accepted presentation as information. The Board suggested that a joint meeting with Augusta County Service Authority be scheduled for the January 22, 2008 Staff Briefing.
ADULT BUSINESSES
The Board discussed draft ordinances to regulate secondary effects of adult businesses.
The Board authorized placing on the November 28, 2007, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. A. TROY OR PAMELA I. RUTHERFORD AND RUTHERFORD
CONSTRUCTION – REZONING
The Board discussed a request to rezone approximately 25 acres from General Agriculture to Single Family Residential with proffers and approximately 32.6 acres from Rural Residential to Single Family with proffers owned by A. Troy or Pamela I. Rutherford and Rutherford Construction, Inc., located at the east end of Wild Cat Cove (Route 823) and south of the end of Beagle Gap Run (Route 1621) in Beagle Gap Forest Subdivision (Wayne District). The Planning Commission recommends approval with proffers.
2. STEVEN ERIC BRADLEY – REZONING
The Board discussed a request to rezone from Exclusive Agriculture to General Agriculture approximately 0.28 acres owned by Steven Eric Bradley located on the north side of Broadhead School Road (Route 675) approximately 0.25 of a mile east of the intersection of Broadhead School Road (Route 675) and McClures Mill Road (Route 604) (Riverheads District). The Planning Commission recommends approval.
3. INTERSTATE BUSINESS PARK, LLC – REZONING
The Board discussed a request to rezone from General Business to Multi Family Residential with proffers approximately 17 acres and a request to rezone from General Business to General Business with proffers approximately 86.7 acres owned by Interstate Business Park, LLC located in the northeast quadrant of the intersection of Tinkling springs Road (Route 285/608) and Ramsey Road (Route 635) in Fishersville (Beverley Manor District). The Planning Commission recommends denial. The Planning Commission recommends if the Board of Supervisors does approve the rezoning, the following changes to the proffers be made prior to the approval of the rezoning: 1. A proffer be added to tie the development of the project to the traffic impact on the interstate bridge. 2.
Proffer #2 be amended to include tying the road improvements to the business development. 3. Proffer #5 be amended to exclude the square footage of development that occurs on lots sold prior to the rezoning. 4. Proffer #12 be deleted in its entirety.
4. JIMCO, LLC – WITHDRAWAL
The Board discussed a request to withdraw 48.38 acres from the North River Agricultural and Forestal District, located on the south side of Badger Road (Route 754) approximately 0.7 of a mile northwest of the intersection of Badger Road (Route 754 and Scenic Highway (Route 42) (North River District).
The Board authorized placing on the November 28, 2007, public hearing agenda for consideration.
5. LYNVIEW SUBDIVISION – PRELIMINARY PLAT
The Board discussed preliminary plat located on Mt. Torrey Road (Route 624) adjacent to Featherstone Manor and Kingswood Meadow Subdivisions (South River District). The Planning Commission recommends approval.
6. FORREST GLEN SUBDIVISION – PRELIMINARY PLAT
The Board discussed preliminary plat located on the south side of Weyers Cave Road (Route 256) just east of the intersection of Keezletown Road (Route 276/750) in Weyers Cave (Middle River District). The Planning Commission recommends approval contingent on the financing arrangement for the pressure reducing value being finalized and the dry hydrant being removed from the plat prior to the Board of Supervisors approval.
The Board authorized placing on November 28, 2007, consent agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD – NONE
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Board of Supervisors Meeting Schedule 2008 – draft distributed to Board.
2. Central Shenandoah Planning District Commission – distributed a Quarterly Status Report on Current Planning Projects – July 1, 2007 – September 30, 2007 to Board.
3. Proposed 2008-09 Budget Calendar distributed to Board.
4. Board of Supervisors Swearing in – December 12th at 6:45 p.m.
5. Central Shenandoah Planning District Commission – 2007 Planning Commissioner of the Year Award – Justine Tilghman – will be presented at the December 5th Christmas dinner meeting.
6. Comprehensive Plan Ordinance/Economic Development RFPs – Becky Earhart, Senior Planner, gave status and schedule for interviews.
7. Retirement Dinner/Going Away Dinner – L’italia, December 18th, 6:00 p.m.
CLOSED SESSION
On motion of Mr. Beyeler, seconded by Ms. Frye, the Board went into closed session pursuant to:
(1) economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
A) Pending Industrial Prospect Vote was as follows: Yeas: Howdyshell, Sorrells, Frye, Beyeler, Bailey, Pyles and Coleman Nays: None Motion carried.
On motion of Mr. Beyeler, seconded by Mr. Bailey, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Frye, Beyeler, Bailey, Pyles and Coleman Nays: None Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Frye, Coleman, Howdyshell, Bailey, Sorrells, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Bailey, that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Frye, Sorrells, Beyeler, Bailey Coleman and Pyles Nays: None Motion carried.
Chairman County Administrator H11-26sbmin.07
