Regular Meeting – November 12, 2020

a Regular Meeting, Thursday, November 12, 2020, 7:00 p.m. Government Center, Verona, VA.

PRESENT: Gerald Garber, Chairman
Pam L. Carter, Vice-Chair
Butch Wells
Michael L. Shull
Scott Seaton
Jeffrey Slaven
Steven Morelli
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
James Benkahla, County Attorney
Angie Michael, Executive Assistant

VIRGINIA: At a regular meeting of the Augusta County Board of Supervisors held on Thursday, November 12, 2020, at 7:00 p.m., at the Government Center, Verona, Virginia, and in the 245" year of the Commonwealth…

kk Re RRR KR RR ee Chairman Garber welcomed the citizens present.

Mr. Morelli, Supervisor for the South River District, led the Pledge of Allegiance.

ee Dr. Seaton, Supervisor for the Wayne District, delivered the invocation.

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FIRE-RESCUE FUND GRANT REVIEW

The Board considered Committee recommendation for funding.

David Nichols, Fire Chief, stated that the Fire-Rescue Fund Grant Committee reviewed the September 2020 round of grant requests. There were four applications reviewed and the committee recommends approving three of them in the amount of $50,000.00.

Stuarts Draft Volunteer Fire Company $17,142.08 Swoope Volunteer Fire Company $12,620.64 Churchville Volunteer Fire Dept. $20,237.28 Mr. Wells moved, seconded by Mr. Shull, that the Board approve the request for funding from the Fire-Rescue Fund Grant Committee.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven, Seaton, and Morelli Nays: None Motion carried.

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DMV ANIMAL FRIENDLY LICENSE PLATES

The S8oard considered allocation of funds from DMV ($2,160.00) to support sterilization programs for dogs and cats. This proposal will carry over to the Department of Taxation contributions of tax refunds.

Mr. Fitzgerald stated that this is an annual request and traditionally the allotted amount is given to the Animal Shelter to support their sterilization program for cats and dogs.

Mr. Morelli moved, seconded by Mr. Shull, that the Board approve allocation of funds from the DMV.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven, Seaton, and Morelli Nays: None Motion carried.

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FLEXIBLE SPENDING PLAN AMENDMENTS

The Board considered amendments to plan required by CARES Act.

Jennifer Whetzel, Deputy County Administrator, stated that the amendment to the County of Augusta Cafeteria Plan will allow the reimbursement of over-the-counter medical products from the Health FSA without a prescription. This is in accordance with the CARES Act. The amendment is effective January 1, 2020. It requires action by the Board of Supervisors no later than December 1, 2020. The Summary of Material Modifications must be provided to all individuals who are required to receive a copy of the summary plan description within 210 days of the end of the 2020 plan year.

Ms. Carter questioned why the amendments were not been made earlier in the year.

Ms. Whetzel stated that she had received an email about one week ago regarding the amendments.

Ms. Carter moved, seconded by Dr. Seaton, that the Board approve the amendments to the Flexible Spending Plan.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven, Seaton, and Morelli Nays: None Motion carried.

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WAIVERS — NONE

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CONSENT AGENDA

Ms. Carter moved, seconded by Mr. Shull, that the Board approve the consent agenda as follows:

MINUTES

Consider minutes of the following meeting:

e Regular Meeting, Wednesday, September 23, 2020 e Staff Briefing, Monday, October 26, 2020

CLAIMS

Consider claims paid since September 1, 2020 Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven, Seaton and Morelli Nays: None Motion carried.

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MATTERS TO BE PRESENTED BY THE PUBLIC — NONE

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MATTERS TO BE PRESENTED BY THE BOARD

Mr. Garber provided the Board with a list of items that Augusta County works jointly with the City of Waynesboro and the City of Staunton to complete.

Mr. Wells suggests putting a hold on the Strategic Plan until the first quarter of 2021.

The ability to have personal interaction is effecting the progress. The Board agreed to putting it on hold.

Mr. Wells moved, seconded by Mr. Slaven, that the Board approve the pause on the Strategic Plan.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven, Seaton and Morelli Nays: None Motion carried.

Ms. Carter announced the broadband grant that has been awarded to the County. The projects are in progress and will be completed by the deadline.

Dr. Seaton would like to invite Laura Kornegay of the Central Shenandoah Health District to the Staff Briefing on November 23 to provide an update on COVID-19.

Mr. Shull questioned the process with the purchase of the new ambulance. He would like to see the specs of the ambulance re-evaluated and report back to the Board at the Staff Briefing on November 23.

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MATTERS TO BE PRESENTED BY STAFF

Mr. Fitzgerald discussed the following:

41) The VACo Virtual Annual Conference was held this week. The Legislative Program was approved and the County Legislative Program will be presented to the Board at the end of November.

2) Kathleen Keffer was introduced as the new Assistant County Attorney.

November 12, 2020, at 7:00 p-m.

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CLOSED SESSION

On motion of Ms. Carter, seconded by Mr. Shull, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A) (1) (discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

a) Boards and Commissions: Youth Commission, Economic Development Authority, Ag & Forestal Dist., Planning Commission, Ag Ind.

Brd., Recycling, On motion of Mr, Shull, seconded by Mr. Wells, the Board came out of Closed Session.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

ke RR Re Re ee Re The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

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BOARDS AND COMMISSIONS

Ms. Carter moved, seconded by Mr. Shull, that the Board appoint Monica Rutledge to serve a term on the Economic Development Authority, effective immediately and to expire on November 12, 2024.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

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ADJOURNMENT

There being no other business to come before the Board, Mr. Shull moved, seconded by Ms. Carter that the Board adjourn subject to call of the Chairman.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

Chairman County Administrator h:11-12min.2020