Staff Briefing Meeting – June 25, 2012
Staff Briefing Meeting, Monday, June 25, 2012, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Tracy C. Pyles, Jr., Chairman
Jeffrey A. Moore, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Michael L. Shull
Larry J. Wills
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 25, 2012, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 236th year of the Commonwealth….
VDOT ROADS
The Board discussed the VDOT status report of May 21, 2012, staff briefing meeting.
The Board was also briefed on FY13 Revenue Sharing approval and FY14 Revenue Sharing Schedule. Noted looking into Route 636 as a Revenue Sharing Project.
The Board accepted monthly report and Revenue Sharing briefing as information.
ECONOMIC DEVELOPMENT
The Board discussed the Economic Development status report of May 21, 2012, staff briefing meeting.
The Board accepted monthly report as information.
FIRE AND RESCUE
The Board:
a) Discussed the Fire and Rescue status report of May 21, 2012, staff briefing meeting.
b) Received a presentation by SARS.
c) Proposed that a Special Meeting be held in August to discuss Fire and Rescue issues. Emergency Services Committee to work with Chief Holloway to develop an agenda for meeting.
The Board accepted monthly report and presentation as information.
AUGUSTA COUNTY FAIR
The Board discussed request for funding to offset security costs.
Funding sources: Tourism #81020-5603 $1,800 Agr. Development #83050-6007 1,800 $3,600 The Board authorized placing on the June 27, 2012 regular agenda for consideration.
BPOL
The Board discussed draft ordinance to establish minimum fee sliding scale for Gross Receipts.
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
INDOOR PLUMBING PROGRAM
The Board discussed retaining Waynesboro Development and Housing Authority as the County’s Indoor Plumbing/Rehabilitation Loan Program Administrator.
The Board authorized placing on the June 27, 2012 consent agenda for consideration.
MILL PLACE COMMERCE PARK – STORMWATER DETENTION
The Board discussed recommendation for award of bid.
Funding Sources: Economic Development #80000-8145 $ 54,483 (30%) Stormwater Management #80000-8164 $127,127 (70%) $181,610* *Includes 10% contingency The Board authorized placing on the June 27, 2012 regular agenda for consideration.
NEW HOPE COMMUNITY CENTER – ROOF REPAIRS
The Board discussed recommendation for award of bid.
Funding Source: Middle River Infrastructure #80000-8012-71 $27,702.88 Mr. Wills proposed that the entire amount be funded from the Infrastructure Account with the understanding that the Ruritan Club would reimburse the County the 25% match ($6,925.72).
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. SPHINX LAND DEVELOPMENT, LLC – PUBLIC USE OVERLAY
The Board discussed a request to add the Public Use Overlay zoning designation with proffers to 13.4 acres owned by Sphinx Land Development, LLC, and located on the north side of Goose Creek Road (Route 640) approximately 0.4 of a mile east of the intersection of Goose Creek Road (Route 640) and Tinkling Spring Road (Route 285) in Fishersville (Wayne District). The Planning Commission recommends approval with proffers.
2. VILLAGE MIXED USE DISTRICT – ZONING ORDINANCE AMENDMENT
The Board discussed an Ordinance amending the Zoning Ordinance of Augusta County by establishing a new district entitled “Village Mixed Use District”. The district is intended for use in established communities which have historically provided social and economic services to the area. The regulations are designed to recognize the mixed use character of the village, encourage its service functions, and to provide for appropriate expansion and redevelopment of the village while maintaining it historic development pattern.
The district will allow the mixing of low impact commercial uses and single family and multi-family residential uses. The district provides for reduced parking requirements and limitations on signage. The Planning Commission recommends approval with changes.
3. HEIGHT LIMITATION IN MULTI-FAMILY RESIDENTIAL DISTRICTS –
ZONING ORDINANCE AMENDMENT
The Board discussed an Ordinance amending the Zoning Ordinance of Augusta County by decreasing the height limitation in Multi-family Residential districts. This ordinance amends §§ 25-238 and 240.2 by lowering the allowable height and density of multi-family residential structures to four (4) stories and twenty (120) units per acre; however, in no case shall the structure exceed 75’ in height. The ordinance also establishes a Special Use Permit issued by the Board of Supervisors to consider modifications to the height requirement. The Planning Commission recommends approval.
The Board authorized placing on the June 27, 2012 public hearing agenda for consideration.
WAIVERS/VARIANCES
The Board discussed RAHE, Inc. (McDonald’s) waiver (Beverley Manor District).
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pattie:
1. Natural Chimneys – requested explanation of contract employee duties and responsibilities.
2. Asked if July 11th meeting was going to be cancelled.
Mr. Karaffa:
1. Gochenour House – Proposed survey to establish plat to identify acreage/ access easement related for sale of property.
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
2. Preston L. Yancey improvements – requested explanation of project.
3. Route 649 Drainage – Requested de-authorization of drainage project and returning funds to infrastructure account.
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
Mr. Moore:
1. Route 636 Road Improvement Project – Requested funding to initiate wetlands permitting process associated with pending road project.
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
Mr. Beyeler:
1. Wilson Fire Department Addition – Requested funding to assist Fire Department with Service Authority connection fees associated with pending improvement project.
The Board authorized placing on the June 27, 2012 regular agenda for consideration.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Greenville Village Sanitary Sewer Project – Bid opening results and status reports distributed to the Board.
2. Central Shenandoah Planning District Commission – Status report on Regional projects distributed to the Board. Emphasized that the Regional Energy Program nearly complete. County received a grant in the amount of $22,000 towards the $64,000 project.
3. SCC Public Utility Postings – Periodic postings are received. Past Boards have directed staff to share cover letters and leave supporting filings/documentation in Board’s reading file.
4. Augusta County Bar Association –Pat Morgan has been elected Treasurer.
5. Courthouse – Consultants work proceeding and briefings were held last week for Property Committee members (Beyeler and Karaffa).
6. Shared Services Committee – Committee has held two meetings and directed County/ACSA/School Board staffs to meet to discuss consolidations/collaboration proposals. Staffs met on June 4th and will be meeting on Wednesday, June 27th to share findings. The Committee has been expanded to include School Board representation by Mr. Quillen and Mr. Shifflett.
7. Foreign Trade Zone – Culpepper County is considering a Foreign Trade Zone to include Augusta County in its service area. County’s Economic Development Director is evaluating.
8. Mt.Airy/Grandma Moses House – Virginia Historic Resources Board approved Mt. Airy for inclusion on the National Register of Historic Places and for inclusion in the Virginia Landmarks Register.
9. Mills Creek Dam – Multiple bids have been received and the apparent low bid is substantially under project estimate.
10. Finance Department Update – Director of Finance briefed Board on process associated with:
a. Greenville Sewer Project financing b. USDA Lease status c. Auditors’ Letter of Engagement executed 11. Wednesday Public Hearings – noted that Wednesday’s Agenda also included:
a. Coal, Oil, Gas Gross Receipts Tax Ordinance b. Ordinance Amendments – Consolidation of Building Department into the Department of Community Development and elimination of Upper Valley Regional Park Authority c. Surplus Property disposition Chairman County Administrator H6-25sbmin.12
