Staff Briefing Meeting – June 21, 2010

Staff Briefing Meeting, Monday, June 21, 2010, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Gerald W. Garber, Chairman
Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 21, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….

ROADS

The Board discussed the VDOT status report of May 24, 2010 staff briefing meeting.

The Board accepted report as information.

COMPREHENSIVE PLAN ANNUAL REPORT

The Board received a presentation by staff on Comprehensive Plan Annual Report.

The Board accepted presentation as information.

DEERFIELD COMMUNITY CENTER

The Board discussed Trust Agreement to allow for Ruritan Club to sublease space in center.

The Board authorized placing on the June 23, 2010 regular agenda for consideration.

STAGGERED TERMS

The Board discussed issues relating to redistricting and staggered terms.

The Board authorized placing on the June 23, 2010 regular agenda for consideration.

URBAN SERVICE OVERLAY DISTRICTS

The Board discussed information provided by County and Service Authority Staff presented at May 24th briefing.

The Board authorized placing on the June 23, 2010 regular agenda for consideration.

FIRE REVOLVING LOAN FUND APPLICATION

The Board discussed Revolving Loan for Stuarts Draft Volunteer Fire Company to purchase a 2003 Freightliner Model FL106 Tanker in an amount not to exceed $137,238 (two-thirds of the total value).

Funding Source: Fire Revolving Loan Fund Account #50000-5300 The Board authorized placing on the June 23, 2010 regular agenda for consideration.

FIRE VOLUNTEER TRAINING

The Board discussed Fire Volunteer Training proposal for FY2010-2011.

Funding Source: Volunteer Fire Training Account #32020-3205 $75,000 The Board authorized placing on the June 23, 2010 regular agenda for consideration.

VRS PLAN 2 EMPLOYEES

The Board discussed County’s payment option for new employees hired after July 1, 2010.

The Board authorized placing on the June 23, 2010 regular agenda for consideration.

AUGUSTA COUNTY FAIR – SECURITY

The Board discussed request for security to be provided by the Augusta County Sheriff’s Department deputies and the resulting accrual of overtime hours to be billed to and shared equally by the County of Augusta and the 2010 Augusta County Fair.

The Board authorized placing on the June 23, 2010 regular agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. July 14, 2010 – Cancellation of meeting. The Board authorized placing on June 23, 2010 regular agenda for consideration.

2. Budgets – FY2010-2011 – Jennifer Whetzel, Director of Finance, distributed the completed budget for FY2010-2011 to the Board. Mr. Beyeler noted that the Audit Committee has begun work for the current Fiscal Year closeout and audit.

3. Emergency Communications Center – Draft Consultant’s report distributed to Board for Tuesday meeting.

4. SVEC – Briefed Board capital credits for SVEC have been received on County accounts.

5. DOI/PILT disbursements – Indicated Department of the Interior announced delay from its normal payment cycle for payment in lieu of taxes (PILT). The Department expects to distribute 2010 PILT payments in late July (versus June) which may affect revenue receipts for FY2010.

6. General Assembly Rural Enterprise Opportunities Task Force – Delegate Landes has requested a representative from Augusta County to be present at their next meeting (July 2nd from 9:30 a.m. to 12:30 p.m.) The Board designated Dennis Burnett, Economic Development Director, to represent Augusta County.

7. Rick Homes, Treasurer – An update was provided regarding the medical status of the County Treasurer. The Board asked for staff to research Deputy’s authority during time of Treasurer’s absence.

8. Todd Flippen, Community Development Engineer, has successfully completed his P.E. examination.

NOTE: Jeremy Shifflett left prior to the Closed Session.

CLOSED SESSION

On motion of Mr. Howdyshell, seconded by Mr. Beyeler, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Industrial Prospect On motion of Mr. Beyeler, seconded by Mr. Coleman, the Board came out of closed Session.

Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Pyles and Coleman Nays: None

Absent: Shifflett
Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Coleman, Garber, Sorrells, Howdyshell, Pyles and Beyeler NAY: None

ABSENT: Shifflett

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Ms. Sorrells, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Sorrells, Garber, Beyeler, Howdyshell, Pyles and Coleman Nays: None

Absent: Shifflett
Motion carried.
Chairman County Administrator
H6-21sbmin.10