Staff Briefing Meeting – April 25, 2011
Staff Briefing Meeting, Monday, April 25, 2011, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Jeremy L. Shifflett, Chairman
Wendell L. Coleman, Vice Chairman
David R. Beyeler
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Sheri Hiter, Extern, for the County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner,
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
ABSENT: Gerald W. Garber
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, April 25, 2011, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….
ROADS
The Board discussed the following:
1. VDOT status report of March 21, 2011, staff briefing meeting The Board accepted report as information.
* * * 2. A) Resolution approving project for Rural Rustic designation – Route 891, Newton Lane (Riverheads District).
B) Resolution transferring Revenue Sharing Funds from Route 800 to Route 1204 (Riverheads District) The Board authorized placing on April 27, 2011, consent agenda for consideration.
* * * 3. FY2012 Revenue Sharing Project List The Board authorized placing on April 27, 2011, regular agenda for consideration.
* * * 4. Exit 91 @ I-64 status report The Board accepted report as information.
GREENVILLE SEWER
The Board discussed status of funding scenarios and options:
A) Mandatory connections B) Voluntary connections C) Subsidized connections The Board authorized placing on the April 27, 2011, regular agenda for consideration.
STREET ADDITION
The Board discussed Community Development’s and VDOT’s recommendations to adopt resolution for acceptance of the following street into the secondary road system in accordance with VDOT request.
1. Northwood Subdivision, Section 8 (Middle River District).
The Board authorized placing on April 27, 2011, consent agenda for consideration.
ORDINANCE COMMITTEE REPORT
The Board discussed Ordinance Committee recommendations concerning golf carts, RV districts, Rural Conservation, setbacks, E&S, and floodplain.
The Board authorized placing on April 27, 2011, regular agenda for authorization to advertise for public hearings.
PROFESSIONAL SERVICES
The Board discussed procurement of A&E services.
The Board authorized placing on April 27, 2011, consent agenda for consideration.
VOLUNTEER FIRE AND RESCUE AGREEMENTS
The Board discussed draft agreements. This was tabled at the October 13, 2010 Board of Supervisors regular meeting.
The Board authorized placing on April 27, 2011, regular agenda for consideration.
WILSON ELEMENTARY SCHOOL FINANCING
The Board discussed County resolution authorizing the financing of capital projects for school purposes along with authorizing reimbursement resolution.
The Board authorized placing on April 27, 2011, public hearing agenda for consideration.
GREENVILLE SOLID WASTE CONTAINER SITE
The Board discussed renewal of Lease and Operating Agreement.
The Board authorized placing on April 27, 2011, regular agenda for consideration.
PARKS AND RECREATION GRANT
The Board discussed (A) recommendation of Parks and Recreation Commission to award a grant in an amount not to exceed $13,971.52 to Spottswood-Raphine Ruritan Club for bleachers, roofing, and painting projects; and (B) approval of grant agreement.
Funding source: Riverheads Recreation Account #80000-8025-33 The Board authorized placing on April 27, 2011, regular agenda for consideration.
REDISTRICTING
The Board discussed Redistricting Plans presented at the April 13, 2011 meeting.
Approved Timeline Option C.
The Board authorized placing on April 27, 2011, regular agenda for consideration.
PLANNING COMMISSION ITEMS
1. TRIMEN, LLC AND BRENDA L. BILLINGS – REZONING – A request to rezone from General Agriculture to General Business with proffers approximately 2.5 acres owned by Trimen, LLC and Brenda L. Billings and to amend and restate proffers on 2.66 acres owned by Trimen, LLC. The property is located in the southwest quadrant of the intersection of Jefferson Highway (Route 250) and Goose Creek Road (Route 640) (Wayne District). The Planning Commission recommends approval with proffers of the rezoning and approval of the amended and restated proffers.
The Board authorized placing on April 27, 2011, public hearing agenda for consideration.
WAIVERS/VARIANCES
A) Augusta County Fair The Board authorized placing on April 27, 2011, regular agenda for consideration.
MATTERS TO BE PRESENTED BY THE BOARD
The Board discussed the following:
Mr. Pyles: Revenue Recovery – 25%/65% – questioned current funding formula for when an agency goes from daylight to 24/7 without an increase in staffing (3). Assistant County Administrator briefed Board on Emergency Services Committee upcoming recommendations (May 11th Agenda).
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. CSPDC – Executive Report circulated to the Board.
2. CATS – re-evaluating “demand services” and will be bringing forward recommendations for changes.
3. Agriculture List – shared with Chairman Shifflett “Support of Agriculture” list as well as possible topics for Board and Agriculture Industry Board discussions.
4. Bio-Solids Inspections – Rockingham County and Augusta County are re- evaluating the need for local monitoring.
* * * 5. Homeland Security Grant – Haz-Mat Team Equipment and Training in the amount of $22,000.
The Board authorized placing on the April 27, 2011, regular agenda for consideration.
CLOSED SESSION
On motion of Mr. Coleman, seconded by Mr. Beyeler, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
A) Route 673 in Riverheads District On motion of Mr. Howdyshell, seconded by Ms. Sorrells, the Board came out of closed Session.
Vote was as follows: Yeas: Howdyshell, Beyeler, Sorrells, Shifflett, Pyles and Coleman Nays: None
Absent: Garber
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Coleman, Howdyshell, Shifflett, Sorrells, Pyles and Beyeler NAY: None
ABSENT: Garber
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Mr. Howdyshell moved, seconded by Ms. Sorrells, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Howdyshell, Sorrells, Beyeler, Pyles Shifflett and Coleman Nays: None
Absent: Garber
Motion carried.
Chairman County Administrator
H4-25sbmin.11
