Staff Briefing Meeting – February 25, 2013

Staff Briefing Meeting, Monday, February 25, 2013, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Jeffrey A. Moore, Chairman
Larry J. Wills, Vice-Chairman
David R. Beyeler
David A. Karaffa
Marshall W. Pattie
Tracy C. Pyles, Jr.
Michael L. Shull
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
Patrick J. Morgan, County Attorney
Patrick J. Coffield, County Administrator

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, February 25, 2013, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 237th year of the Commonwealth….

VDOT ROADS

The Board discussed the VDOT status report of January 22, 2013, staff briefing meeting.

The Board accepted monthly report as information.

ECONOMIC DEVELOPMENT

The Board discussed the Economic Development status report of January 22, 2013, staff briefing meeting.

The Board accepted monthly report as information.

FIRE AND RESCUE

The Board discussed the Fire and Rescue status report of January 22, 2013, staff briefing meeting.

The Board accepted monthly report as information.

RECYCLING – ANNUAL REPORT

The Board received a presentation by Candy J. Hensley, Environmental Programs Manager, on Annual Report.

The Board accepted presentation as information.

BUILDING INSPECTIONS – ANNUAL REPORT

The Board received a presentation by G. W. Wiseman on Annual Report.

The Board accepted presentation as information.

DEERFIELD RURITAN CLUB REQUEST – RABIES CLINIC

The Board discussed request to hold a rabies clinic for the purpose of rabies vaccinations for dogs and cats at the Deerfield Community Center (Pastures District) on Friday, March 5, 2013.

The Board authorized placing on February 27, 2013 consent agenda for consideration.

ROAD ABANDONMENT

The Board discussed abandonment of a portion of old Route 664, located in the South River Magisterial District.

The Board authorized placing “revised resolution” on February 27, 2013, regular agenda for consideration.

VHDA – HOUSING TAX CREDITS

The Board discussed requests by applicant for County endorsement of rental projects:

1. Montague Terrace II (Riverheads District) 100 units 2. Woodhazel Terrace Apartments (Wayne District) 100 units 3. Ganderbrook Apartments (Wayne District) 100 units The Board authorized placing on February 27, 2013, regular agenda for consideration.

PLANNING COMMISSION

1. COUNTY OF BOARD OF SUPERVISORS; MILL PLACE OFFICE PARK, LC,

AND HANSEN PARTNERS, LLC – AMENDMENT

The Board discussed a request to amend the Concept Plan and the proffers for the Mill Place Commerce Park owned by County of Augusta Board of Supervisors; Mill Place Office Park, LC and Hansen Partners, LLC, and located in the southwest quadrant of the Interstate 81/Laurel Hill Road (Route 612) Interchange in Verona (Beverley Manor District). The Planning Commission recommends approval of the amended Concept Plan with proffers.

The Board authorized placing on February 27, 2013 public hearing agenda for consideration.

WAIVERS/VARIANCES – NONE

MATTERS TO BE PRESENTED BY THE BOARD

The Board discussed the following:

Mr. Shull: Vicious Dogs/Pit Bulls – Requested briefing on State Code. The Board authorized placing on February 27, 2013, regular agenda for consideration.

Mr. Karaffa: Reassessment – a. Update (report distributed) b. In-house assessment versus contractual. Board consensus to continue practice for “contract assessor” with reassessment term dependent upon Economic considerations, i.e., 4 to 6 year cycle.

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Valley Recyclers update – Timmy Fitzgerald, Director of Community Development, gave an update to the Board. The Board authorized placing request for infrastructure funding on February 27, 2013 regular agenda for consideration.

2. Drainage – 2nd Street – adjustment of costs. The Board authorized placing request for infrastructure funding on February 27, 2013 regular agenda for consideration.

CLOSED SESSION

On motion of Mr. Wills, seconded by Mr. Karaffa, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body] A) Use of Government Property (3) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

A) Industrial Prospect (s) (4) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Actual litigation – zoning B) Actual litigation – Public Safety On motion of Mr. Beyeler, seconded by Mr. Karaffa, the Board came out of closed Session.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Pattie, Karaffa, Moore, Shull, Wills, Pyles and Beyeler NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Beyeler moved, seconded by Mr. Wills, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Pattie, Karaffa, Shull, Wills, Moore, Beyeler and Pyles Nays: None Motion carried.

Chairman County Administrator H2-25sbmin.13