Staff Briefing Meeting – September 21, 2020
a Staff Briefing Meeting, Monday, September 21, 2020, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald Garber, Chairman
Pam L. Carter, Vice-Chair
Butch Wells
Michael L. Shull
Scott Seaton
Jeffrey Slaven
Steven Morelli
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Senior Planner
Misty Cook, Finance Director
James Benkahla, County Attorney
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, September 21, 2020, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 245" year of the Commonwealth…
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VDOT ROADS
Don Komara, Residency Administrator, discussed the VDOT status report of September 21, 2020.
The Board accepted the report as information.
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ECONOMIC DEVELOPMENT
1) Rebekah Castle, Director of Economic Development, discussed the Economic Development monthly report of August 2020.
The Board accepted the monthly report as information.
2) Jay Langston provided an update on the Shenandoah Valley Partnership.
The Board accepted as information.
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FIRE AND RESCUE
David Nichols, Fire Chief, discussed the following:
Fire and Rescue monthly report of August 2020.
The Board accepted the report as information.
Se 2 a call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
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ADJOURNMENT
There being no other business to come before the Board, Ms. Carter moved, seconded by Mr. Wells that the Board adjourn subject to call of the Chairman.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
Chairman County Administrator h:9-9min.2020
COMMUNICATIONS UPDATE
Mia Kivlighan, Communications Manager, presented an update to the Board.
The Board accepted as information.
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2021 HOLIDAY SCHEDULE
Faith Duncan, Director of Human Resources discussed the 2021 proposed holiday schedule.
The Board authorized placing the on the September 23, 2020 regular meeting agenda.
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CAMA REAL ESTATE SOFTWARE UPGRADE
Misty Cook, Director of Finance, discussed a CARES funding request to purchase the Computer Aided Mass Appraisal Software (CAMA) in the amount of $239,000.00.
The Board authorized placing on the September 21, 2020 regular meeting agenda.
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AUGUSTA COUNTY COURTHOUSE EXPANSION
Candy Hensley, Assistant to the County Administrator, discussed the following:
1) Amend the Mosely contract as indicated.
2) Allow the County Administrator to sign the contract.
3) Additional cost of $445,843.00.
Funding Source: Courthouse Capital 4-70-80000-8148 The Board authorized placing on the September 21, 2020 regular meeting agenda.
WAIVERS -NONE
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MATTERS TO BE PRESENTED BY THE BOARD
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MATTERS TO BE PRESENTED BY STAFF — NONE
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CLOSED SESSION
On motion of Ms. Carter, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A) (1) {discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions: Youth Commission, Economic Development Authority, Ag & Forestal Dist., Planning Commission, ACSA, Ag Ind.
Brd., Parks & Rec, Library, Recycling, Broadband (2) the economic development exemption under Virginia Code § 2.2-3711 (A) (5) {discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development (3)the legal counsel exemption under Virginia Code § 2.2 3711 (A) (7) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, “probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party.
Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a Alphonso P. Boxley, III, et al. v. Board of Supervisors of County of Augusta, Virginia, et al.
b) Hershey Chocolate of Virginia, Inc. v. County of Augusta, Virginia ¢) McKee Foods Corporation v. County of Augusta, Virginia d) Robin Hawks, Don Hawks, Tim Lawrence, Melinda Lawrence, Shaun Mooney and Christopher Simonetti v. Augusta County Board of Supervisors and Flow Beverages, Inc. (4) the legal counsel exemption under Virginia Code § 2.23711(A) (8) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a) Alphonso P. Boxley, III, et al. v. Board of Supervisors of County of Augusta, Virginia, et al.
b) Hershey Chocolate of Virginia, Inc. v. County of Augusta, Virginia c) McKee Foods Corporation v. County of Augusta, Virginia d) Robin Hawks, Don Hawks, Tim Lawrence, Melinda Lawrence, Shaun Mooney and Christopher Simonetti v. Augusta County Board of Supervisors and Flow Beverages, Inc. (4) the legal counsel exemption under Virginia Code § 2,2-3711 (A) (19) {A discussion of plans to protect public safety as it relates to terrorist activity in accordance with §2.2-3711 (A) (19) of the Code of Virginia]:
b) Security a a ee ed On motion of Mr. Shull, seconded by Mr. Morelli, the Board came out of Closed Session.
Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
kk ek KR KR RR RR RR Re The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
a: Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
a ed Chairman County Administfator H9-24sbmin.2020
