Staff Briefing Meeting – June 22, 2020

Staff Briefing Meeting, Monday, June 22, 2020, 1:30 p.m., Government Center, Verona, VA.

PRESENT: Gerald Garber, Chairman
Pam L. Carter, Vice-Chair
Butch Wells
Michael L. Shull
Scott Seaton
Jeffrey Slaven
Steven Morelli
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
Leslie Tate, Senior Planner
Misty Cook, Finance Director
James Benkahla, County Attorney

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, June 22, 2020, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 244th year of the Commonwealth….

VDOT ROADS

Don Komara, Residency Administrator, discussed the VDOT status report of June 22, 2020.

The Board accepted the report as information.

ECONOMIC DEVELOPMENT

1) Rebecca Castle, Director of Economic Development, discussed the Economic Development monthly report of May 2020.

The Board accepted the monthly report as information.

2) Shamrock AFID Performance Agreement Extension 3) Augusta County Disaster Recovery Grant Program The Board authorized placing on the June 24, 2020 regular meeting agenda.

FIRE AND RESCUE

David Nichols, Fire Chief, discussed the following:

1) Fire and Rescue monthly report of April 2020.

The Board accepted the report as information.

2) Fire-Rescue Grant Fund application approval.

The Board authorized placing on the June 24, 2020 regular meeting agenda.

DOOMS/CRIMORA DUPONT SETTLEMENT GRANTS

Doug Wolfe, County Engineer, discussed an agreement for maintenance of property.

The Board authorized placing on the June 22, 2020 consent agenda.

MS4-TMDL UPDATE

Mr. Wolfe discussed advertising RFP for Stream Restoration Projects/Nutrient Credits.

The Board accepted the report as information.

CRAIGSVILLE ELEMENTARY SCHOOL PLAYGROUND

Timothy Fitzgerald, County Administrator, discussed funding for a playground.

Funding Source: Pastures Infrastructure 8014-106 $22,128.18 Pastures Parks & Rec Infrastructure 8024-26 $22,128.18 The Board authorized placing on the June 24, 2020 regular meeting agenda.

MUTUAL AID RESOLUTION

James Benkahla, County Attorney, discussed a resolution authorizing the County Administrator to enter into a Mutual Aid Agreement.

The Board authorized placing on the June 24, 2020 consent agenda.

INFRASTRUCTURE ACCOUNT STATUS

Misty Cook, Director of Finance, discussed additions/deletions to Infrastructure & Recreation Capital Accounts.

The Board authorized placing on the June 24, 2020 regular meeting agenda.

FY2020 & FY2021 BUDGET AMENDMENT-CARES RELIEF FUNDING & SCHOOL

CAFETERIS FUND

Ms. Cook discussed appropriations of CARES Relief funding.

The Board authorized placing on the June 24, 2020 regular meeting agenda.

COURT FEES-ORDINANCE AMENDMENT

Jennifer Whetzel, Deputy County Administrator, discussed an ordinance amendment for court fees.

The Board authorized placing on the June 24, 2020 regular meeting agenda.

PLANNING COMMISSION/PUBLIC HEARINGS:

Leslie Tate, Planner, discussed the following:

1) An ordinance to amend Chapter 9. Environment.

2) An ordinance to amend Chapter 15. Nuisances, Article I. Noise Control.

3) An ordinance to amend Chapter 5. Animals. Article IV. Compensation for Livestock and poultry killed by 5-32. Requirements for compensation.

4) An ordinance to amend Chapter 22. Taxation. Article I. In General.

5) An ordinance to amend Chapter 22. Taxation. Article II. Real Property Tax. 22- 15. Special assessments for agricultural, horticultural, forest or open space real estate.

6) A request to amend the Augusta County Comprehensive Plan 2007-2027 and 2014-2015 update by adopting the Stuarts Draft Small Area Plan.

7) A request to rezone from Single Family Residential 10 with proffers to General Agriculture approximately 9.85 (TMP 91A(2)3) owned by Trustee of Phyllis Kiser. The Planning Commission recommends approval.

The Board authorized placing on the June 24, 2020 regular meeting agenda.

WAIVERS — NONE

MATTERS TO BE PRESENTED BY THE BOARD

Mr. Morelli stated that zoning for solar should be industrial and the setback should 1,000 feet instead of 200 feet.

MATTERS TO BE PRESENTED BY STAFF

Mr. Fitzgerald discussed the following:

1) The first meeting in July is typically cancelled. Mr. Fitzgerald asked for Board direction for the July 8, 2020 Board of Supervisors meeting.

CLOSED SESSION

On motion of Ms. Carter, seconded by Mr. Wells, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

a) Boards and Commissions: Youth Commission, Economic Development Authority, Ag & Forestal Dist., Planning Commission, ACSA, Ag Ind. Brd., Parks & Rec, Library, Recycling, Broadband (2) the economic development exemption under Virginia Code § 2.2-3711(A)(5) [discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:

a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.

(3) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:

a) Verona Elementary School On motion of Mr. Shull, seconded by Ms. Carter, the Board came out of Closed Session.

Vote was as follows: Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

Yeas: Garber, Carter, Wells, Shull, Slaven Seaton and Morelli Nays: None Motion carried.

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

Chairman County Administrator H6-22sbmin.2020