Staff Briefing Meeting – November 23, 2009
Staff Briefing Meeting, Monday, November 23, 2009, 1:30 p.m. Government Center, Verona, VA.
PRESENT: Larry C. Howdyshell, Chairman
Gerald W. Garber, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Tracy C. Pyles, Jr.
Jeremy L. Shifflett
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Dale L. Cobb, Director of Community Development
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 23, 2009, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 234th year of the Commonwealth….
ROADS
The Board discussed the VDOT status report of October 26, 2009, staff briefing meeting.
The Board accepted report as information.
GREENVILLE TRAFFIC CONTROL
The Board discussed draft ordinance to regulate parking along a road awaiting acceptance into the State’s Secondary Road System.
The Board authorized staff to advertise.
STUARTS DRAFT SIDEWALKS – RESOLUTION
The Board discussed submittal of grant request to VDOT for Transportation Enhancement funding and adopt resolution.
Beverley Manor Infrastructure Account #80000-8011-19 $26,078 South River Infrastructure Account #80000-8016-39 $26,077 Riverheads Infrastructure Account #80000-8015-55 $10,000 Wayne Infrastructure Account #8000-8017-54 $ 6,000 $68,155 The Board authorized placing on the November 24, 2009, regular agenda for consideration.
STREETLIGHT REQUEST
The Board discussed request for the installation and/or upgrading of streetlights at the following location:
1. Route 250, Windsor Drive (Wayne District).
The Board authorized placing on the November 24, 2009, consent agenda for consideration of prior recommendations of the Streetlight Committee.
DMV ANIMAL FRIENDLY LICENSE PLATES
The Board discussed allocation of funds from DMV ($1,845) to support sterilization programs for dogs and cats. The proposal will carry over to the Department of Taxation contributions of tax refunds.
The Board authorized placing on the November 24, 2009, regular agenda for consideration.
REVENUE RECOVERY POLICIES
The Board discussed committee recommendations regarding Revenue Recovery policies. This item was tabled at the November 12th meeting until November 23, 2009.
Mr. Beyeler moved, seconded by Ms. Sorrells, that the Board remove this item from the table.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
Mr. Garber moved, seconded by Mr. Beyeler, that the Board table this item until December 9, 2009 for legal advice.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett, Pyles and Coleman Nays: None Motion carried.
COMMUNITY ACTION FUNDING
The Board received a briefing on CAP-SAW FY09-10 funding allocations.
The Board accepted briefing as information.
PLANNING COMMISSION ITEMS
MICHAEL SHANE CLATTERBAUGH – REZONING
The Board discussed a request to rezone from Limited Business to General Business with proffers approximately 0.5 acres located on the east side of Tinkling Spring Road (Route 608) south of the intersection with Jefferson Highway (Route 250) in Fishersville (Wayne District). The Planning Commission recommends denial.
This item was withdrawn.
MATTERS TO BE PRESENTED BY THE BOARD
Board discussed the following:
Ms. Sorrells:
1. R. R. Smith Center Reception tonight at 5:00 p.m.
2. Announced Valley Vo-Tech Center Horticulture Holiday Sale.
3. Greenville Wastewater Treatment Project – Meeting on December 1st, 3:00 -4:30 p.m. or 6:30 to 8:00 p.m. at the Greenville United Methodist Church -Handout distributed to Board 4. Christmas Parade in Staunton – November 30th, at 7:00 p.m. (lineup at 6:00 p.m.) Mr. Beyeler: State Transportation Board Appointee – solicited support for a local representative.
Chairman Howdyshell:
1. Vice-Chairman Garber will chair Tuesday night’s meeting.
2. Middlebrook Fire Department Reception – Attended – resolution was presented and well received.
NOTE: Mr. Pyles left prior to entering Matters to be Presented by Staff.
MATTERS TO BE PRESENTED BY STAFF
Staff discussed the following:
1. Fund Balance (and contingency) – handout distributed to Board.
2. Bonds • 8 out of 15 refinanced • 5 out of 15 – 3% subsidy • 2 out of 15 2004A 5.10% WMS
2006B 4.77% SD/WM
Outstanding Bond issues have a 10-year “no call” provision.
3. VRS Rates • 06-08 8.84% • 08-10 7.35% • 10-12 9.32% Estimated additional cost for FY2010-11: $218,000 4. Legislative – 2010 • Dinner – 12/9/09 at 5:00 p.m. (2010 Legislative Priorities distributed to Board) • VACo Legislative Priorities – previously distributed to Board 5. BOS -2010 Calendar (draft) distributed to Board 6. Mills Creek – December 3rd, USDA meeting with local officials, at 1:00 p.m., Government Center. Public meeting at 7:00 p.m. at the Sherando Ruritan Hall.
7. Crozet Tunnel Road – Draft resolution distributed to Board to be considered Tuesday night. The Board authorized placing on November 24, 2009, regular agenda for consideration.
8. Fire & Rescue Grant – SAFER Grant information distributed to Board to be considered Tuesday night. The Board authorized placing on November 24, 2009, regular agenda for consideration.
9. Ordinance Review – County Administrator received a call from citizen who indicated that he wanted staff to proceed with enforcement of zoning violation. It was noted that the ordinance is under discussion for revision and sought advice of the Board in how to proceed. It was the consensus of the Board to not proceed with enforcement until after discussion of the ordinances has concluded.
CLOSED SESSION
On motion of Mr. Garber, seconded by Ms. Sorrells, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
A) Boards and Commissions B) Assignment Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
On motion of Mr. Shifflett, seconded by Mr. Coleman, the Board came out of Closed Session.
Vote was as follows: Yeas: Howdyshell, Sorrells, Garber, Beyeler, Shifflett and Coleman Nays: None
Absent: Pyles
Motion carried.
The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Coleman, Garber, Sorrells, Howdyshell, Shifflett and Beyeler NAY: None
ABSENT: Pyles
The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
Chairman County Administrator H11-23sbmin.09
