Staff Briefing Meeting – November 22, 2010

Staff Briefing Meeting, Monday, November 22, 2010, 1:30 p.m. Government Center, Verona, VA.

PRESENT: Jeremy L. Shifflett, Vice-Chairman
David R. Beyeler
Wendell L. Coleman
Larry C. Howdyshell
Tracy C. Pyles, Jr.
Nancy Taylor Sorrells
Patrick J. Morgan, County Attorney
Timmy Fitzgerald, Director of Community Development
Becky Earhart, Senior Planner
Jennifer M. Whetzel, Director of Finance
John C. McGehee, Assistant County Administrator
Patrick J. Coffield, County Administrator

ABSENT: Gerald W. Garber, Chairman

VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, November 22, 2010, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 235th year of the Commonwealth….

ROADS

The Board discussed the following:

VDOT status report of October 25, 2010 staff briefing meeting The Board accepted report as information.

DEERFIELD FIRE AND RESCUE

The Board discussed scenarios for addressing Fire and Rescue staffing needs for Deerfield and Mount Solon communities. This item was tabled at the November 10, 2010 meeting until November 22, 2010.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

RIVERHEADS FIRE STATION

The Board discussed Fire and Rescue 1st due areas and operational agreements.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

STUARTS DRAFT SIDEWALK – RESOLUTION

The Board discussed submittal of grant for request to VDOT for Transportation Enhancement funding and adoption of resolution.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

DMV ANIMAL FRIENDLY LICENSE PLATES

The Board discussed allocation of funds from DMV ($1,950) to support sterilization programs for dogs and cats. This proposal will carry over to the Department of Taxation contributions of tax refunds.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

ACSA – RESERVED CAPACITY

The Board discussed committee recommendations regarding reserved capacity issue.

This was tabled at the November 10, 2010 meeting until November 22, 2010.

Timmy Fitzgerald, Director of Community Development, reported outcome of ACSA actions of Thursday, November 18th. It was the consensus of the Board that the issue is resolved. The Board accepted report as information.

MECHANIC’S LIEN

The Board discussed changing County policy to allow for amending Building permits versus cancellation. Additionally, consider charging a plan amendment fee of $50 versus a cancellation fee of 25% of total permit.

The Board authorized County Attorney to amend ordinance and advertise for public hearing in January.

SOURCE WATER PROTECTION OVERLAY DISTRICT DRAFT

The Board discussed Committee and Planning Commission recommendations regarding Source Water Protection Overlay District Draft.

The Board authorized placing on the December 8th regular agenda for consideration.

FIREWORKS

The Board discussed staff report regarding fireworks.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

WAIVERS/VARIANCES

The Board discussed request for variance.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

MATTERS TO BE PRESENTED BY THE BOARD – NONE

MATTERS TO BE PRESENTED BY STAFF

Staff discussed the following:

1. Verona Business Association – Circulated copy of annual endorsement letter for Christmas lights.

2. Energy Demonstration Project – JMU and Sheriff’s Department are evaluating a grant to convert 4 sheriff vehicles to AutoGas (no local match).

3. Extension Services Reorganization – revised implementation schedule from July 1, 2011 to July 1, 2012.

4. Valley Conservation Council – “Better Models for Development in the Shenandoah Valley 2010” has been placed in Board mail slots.

5. Treasurer Investment Policy and Procedures – circulated amended policy.

6. VDOT I-81 Corridor meeting – Wednesday, December 15th, at Augusta County Government Center. Mr. Fitzgerald will be representing the County.

7. New Hope Ruritan Club Project – shared with Board pending Community Center Grant project.

8. Library Logo Proposal – circulated Library signage (logo) proposal. Supervisors Coleman, Sorrells and Pyles agreed to fund from their infrastructure accounts.

The Board authorized placing on the November 23, 2010 regular agenda for consideration.

9. Fire and Rescue Grant Fund Meeting – Four grants submitted. The Board authorized placing on the November 23, 2010 regular agenda for consideration.

10. Riverheads Fire Station – PPEA contract change order was pending. Board of Supervisors concurred with County ‘Attorney drafting amendment and submitting at next regular meeting (December 8th).

11. Staunton Christmas Parade – Information will be given to Board Tuesday night.

CLOSED SESSION

On motion of Mr. Howdyshell, seconded by Mr. Beyeler, the Board went into closed session pursuant to:

(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:

A) Boards and Commissions (2) the legal counsel exemption under Virginia Code § 2.2-3711(A)(7) [consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, and consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, as permitted under subsection (A) (7)]:

A) Federal litigation On motion of Mr. Howdyshell, seconded by Ms. Sorrells, the Board came out of closed Session.

Vote was as follows: Yeas: Sorrells, Beyeler, Howdyshell Shifflett, Pyles and Coleman Nays: None

Absent: Garber
Motion carried.

The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:

1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.

The Chairman asked if there is any Board member who cannot so certify.

Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.

Roll Call Vote was as follows:

AYE: Coleman, Sorrells, Shifflett, Howdyshell, Pyles and Beyeler NAY: None

ABSENT: Garber

The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.

ADJOURNMENT

There being no other business to come before the Board, Mr. Howdyshell moved, seconded by Ms. Sorrells, the Board adjourned subject to call of the Chairman.

Vote was as follows: Yeas: Sorrells, Beyeler, Howdyshell, Shifflett, Pyles and Coleman Nays: None

Absent: Garber
Motion carried.
Chairman County Administrator
H11-22sbmin.10