Staff Briefing Meeting – May 21, 2018
Staff Briefing Meeting, Monday, May 21, 2018, 1:30 p.m., Government Center, Verona, VA.
PRESENT: Gerald W. Garber, Chairman
Carolyn S. Bragg-Vice Chairman
Terry L. Kelley, Jr.
Michael L. Shull
Wendell L. Coleman
Marshall W. Pattie
Pam L. Carter
Timothy K. Fitzgerald, County Administrator
Jennifer M. Whetzel, Deputy County Administrator
John Wilkinson, Director of Community Development
James R. Benkahla, County Attorney
Misty Cook, Finance Director
VIRGINIA: At an adjourned meeting of the Augusta County Board of Supervisors held on Monday, May 21, 2018, at 1:30 p.m., at the Government Center, Verona, Virginia, and in the 242nd year of the Commonwealth….
VDOT ROADS
1) Don Komara, Residency Administrator, discussed the VDOT status report of May 21, 2018.
The Board accepted the report as information.
2) John Wilkinson, Director of Community Development, discussed the Route 608 right- of-way.
The Board authorized advertising for public hearing.
3) Mr. Wilkinson discussed the street addition for Ivy Ridge Townhouses, section 4.
The Board authorized placing on May 21, 2018, consent agenda for consideration.
ECONOMIC DEVELOPMENT
1) Amanda Glover, Director of Economic Development, discussed the Economic Development monthly report of April, 2018.
The Board accepted the monthly report as information.
FIRE AND RESCUE
Minday Craun and Matt Lawler discussed the Fire and Rescue monthly report of April, 2018.
The Board accepted the monthly report as information.
CHRISTIANS CREEK WATERSHED MEETING
Morgan Shrewsbury and Bobby Whitescarver discussed the South River and Christians Creek Watershed Grant.
The Board authorized accepted the report as information.
LEGISLATIVE UPDATE
Eldon James and Jane Woods, Legislative Liaisons, gave a legislative update.
The Board accepted the report as information.
VERONA COMMUNITY ASSOCIATION
Andy Wells, Director of Parks & Recreation discussed a request for funding for a VCA project.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
STEWART MIDDLE SCHOOL BASEBALL FIELD
Mr. Wells discussed a request to fund improvements to the field.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
MILL PLACE WALKING TRAIL
Nick Grow of Parks & Recreation discussed naming of the trails at Mill Place Commerce Park.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
ECONOMIC DEVELOPMENT INCENTIVES
Jennifer Whetzel, Deputy County Administrator discussed the resolutions for current incentives.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
FLOOD CONTROL DAM
Ms. Whetzel discussed the update to the Memorandum of Understanding for Hearthstone Dam.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
BUDGET FY2019
Timothy Fitzgerald, County Administrator discussed the position authorized in the FY19 budget. The positions reviewed were an additional County Attorney or a Communications Manager.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
STREETLIGHT REQUEST
John Wilkinson, Director of Community Development discussed a request for the installation of the following streetlight:
1) Windward Pointe, Section 4 The Board authorized placing on the May 23, 2018 regular meeting agenda.
PLANNING COMMISSION/PUBLIC HEARING
Mr. Wilkinson discussed the following:
1) A request to add the Public Use Overlay to approximately 1.07 acres owned by Middlebrook Volunteer Fire Department in the Riverheads District. The Planning Commission recommends approval.
2) A request to rezone approximately 46.63 acres from General Agriculture to Attached Residential, 8.62acres from General Agriculture to Single Family Residential, and 9.43 acres from General Agriculture to General Business owned by Doris S. Wright, Etal and Rosemarie B. West, Trustee in the Riverheads District. The Planning Commission recommends approval.
The Board authorized placing all of the above on the May 23, 2018 regular meeting agenda.
WAIVERS
Mr. Wilkinson discussed a parking waiver request from Countryside.
The Board authorized placing on the May 23, 2018 regular meeting agenda.
MATTERS TO BE PRESENTED BY THE BOARD
Mr. Garber informed staff of the event taking place on June 2.
MATTERS TO BE PRESENTEDE BY STAFF
Mr. Fitzgerald discussed the following:
1) There will be an employee social at the Government Center on May 24 from 2:00 until 3:30.
2) There is a company coming to look at sound system in the main board room.
3) Caleb Kramer gave an update on the Commonwealth Attorney’s litter program.
CLOSED SESSION
On motion of Ms. Bragg, seconded by Mr. Shull, the Board went into closed session pursuant to:
(1) the personnel exemption under Virginia Code § 2.2-3711(A)(1) [discussion, consideration or interviews of (a) prospective candidates for employment, or (b) assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific employees]:
a) Boards and Commissions b) Fire and Rescue (2) the real property exemption under Virginia Code § 2.2-3711(A)(3) [discussion of the acquisition for a public purpose, or disposition, of real property]:
a) Ladd Elementary School b) Augusta County Courthouse (3) the economic development exemption under Virginia Code § 2.2-
3711(A)(5)
[discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of its interest in locating or expanding its facilities in the county]:
a) Proposed Office space, flex space, storage facilities, manufacturing facilities, utility and mixed use development.
(4) the legal counsel exemption under Virginia Code § 2.23711(A)(7) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
a) Augusta County Courthouse On motion of Mr. Kelley, seconded by Ms. Carter, the Board came out of Closed Session.
Vote was as follows: Yeas: Bragg, Garber, Shull, Coleman, Kelley, Pattie, and Carter Nays: None Motion carried The Chairman advised that each member is required to certify that to the best of their knowledge during the closed session only the following was discussed:
1. Public business matters lawfully exempted from statutory open meeting requirements, and 2. Only such public business matters identified in the motion to convene the executive session.
The Chairman asked if there is any Board member who cannot so certify.
Hearing none, the Chairman called upon the County Administrator/ Clerk of the Board to call the roll noting members of the Board who approve the certification shall answer AYE and those who cannot shall answer NAY.
Roll Call Vote was as follows:
AYE: Bragg, Garber, Shull, Coleman, Kelley, Pattie and Carter NAY: None The Chairman authorized the County Administrator/Clerk of the Board to record this certification in the minutes.
ADJOURNMENT
There being no other business to come before the Board, Ms. Carter moved, seconded by Dr. Pattie, the Board adjourned subject to call of the Chairman.
Vote was as follows: Yeas: Coleman, Bragg, Garber, Kelley, Shull, Pattie, and Carter Nays: None Motion carried.
Chairman County Administrator H5-21sbmin.18
